Nigel - you are sending conflicting messages as to what you want to do. Lets put aside new documents and focus on documents in the system:
1. An event handler will not help, since there are no events running on the documents - you will need to edit the document properties or the documents to trigger the event handler - requiring you to edit each and every document 2. A button will not help, since it still requires you to open each document, press the button and save 3. A template will not help, since existing documents are not using the template It seems to me that your best choice is to write an application that edits the documents. You will need a way to differentiate between new ones and migrated ones, and you will need code that runs on the server that can update the document content. [Description: Description: C:\Users\Brian\Pictures\EXD Logos\Extelligent logo no text.jpg]Ishai Sagi | Solutions Architect 0488 789 786 | [email protected]<mailto:[email protected]> | www.sharepoint-tips.com<http://www.sharepoint-tips.com/> | @ishaisagi<http://twitter.com/ishaisagi> | MVP Profile<https://mvp.support.microsoft.com/profile/Ishai> From: [email protected] [mailto:[email protected]] On Behalf Of Nigel Witherdin Sent: Wednesday, 10 July 2013 12:15 PM To: OzMoss; Conrad Grobler Subject: RE: Migration issue Would creating an Office plugin (a button) that injects the values into the footer from the document's properties be feasible? I think I have gotten version number in a footer in the document template by creating it as a label in the Info Mgmt Policy for the doc's content type before (so it can then be used in the template), but this doesn't really help me for the existing documents. My other solution is <shudder> an event receiver that embeds the info into the footer. Oh - this has to work for DOCs and DOCXs. Again, would appreciate your thoughts - thanks guys! ________________________________ Date: Wed, 10 Jul 2013 11:41:00 +1000 Subject: Re: Migration issue From: [email protected]<mailto:[email protected]> To: [email protected]<mailto:[email protected]> Version and absolute URL are not available as Quick Parts. I'd create a content type and add a Version (numeric) field so people can decide when this should change, rather than SharePoint. For the file path you're going to have trouble though. Only way I can think is to set a field's value via a workflow. Both could then be added to a template footer as Quick Parts. As for legacy documents...there's no way I know to update these easily. I did see a batch XML converter around but I don't think it could handle these kind of changes. On 10 July 2013 06:49, Nigel Witherdin <[email protected]<mailto:[email protected]>> wrote: Hey guys, We are currently migrating content from from legacy doc mgmt systems into SP2010, and I have come across a sticky requirement. The doc mgmt system we are migrating from had a plugin to office that allowed the users to click a button and insert the file location and version number into the footer of the document. They like this functionality and see it as essential to exist in the new system. For docs created within sharepoint, no problem. I can have a doc template that uses quick parts in the footer to display the items URL and version number (I assume), but that doesn't help for existing docs that are migrated into SP. The other possible solution is to write a macro or customize word to provide a button that injects the required info into the footer (from the document's properties?), but I haven't really done anything like this before, so not sure how viable this is. What do you think, any suggestions on how I could solve this? Many thanks, nigel _______________________________________________ ozmoss mailing list [email protected]<mailto:[email protected]> http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss _______________________________________________ ozmoss mailing list [email protected]<mailto:[email protected]> http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss
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