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We use Index Server on our intranet to index documents. We then have an ASP
function that we've built that can go into a folder, look at the documents,
pull out the meta information and then construct a list of links to said
files.

The nice thing about this is that MS Office documents have an extenstive
Properties screen that allows users to enter an almost infinite amount of
meta data about the document.

The drawback is that once one of these documents is converted to PDF, you
loose a lot of the meta data that was entered.

Right now, the solution I'm working on is to use ActivePDF to create most of
the PDFs directly on the server. This means the source document will also be
there. I will then run index server against the MS Office docuements to pull
out the meta information, but then link to the PDF itself.

My question is: is there a different way I should maybe be going about this?
We've considered using a document management tool where people update meta
information as they load the document to the server via their web browser.
However, the index server is rather elegant from an author/editor standpoint
as they merely have to drag a file into a folder to have it become indexed
(a lot less steps).

-Darrel

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