This is the updated version of this ballot incorporating the Maintenance Guideline fix. With the update, the discussion period on this restarts: discussion for this will conclude Monday, 20 August, with voting to commence immediately after.
Ballot FORUM-1: Establish Forum Infrastructure Working Group
Purpose of Ballot
The CA/Browser Forum has grown considerably over the last few years and is now
dividing its work in to working groups to more carefully address specific
certificate needs. The responsibilities of managing the various pieces of
infrastructure the Forum uses in its work, such as the wiki and listserves, has
grown considerably. With immense gratitude to each of the Forum members that
have helped to provide this infrastructure, the work of managing it should no
longer be left as a volunteer best-effort function of any single Forum member.
This ballot would establish a working group chartered to ensure the
infrastructure supporting the Forum continues to meet its needs.
The following motion has been proposed by Jos Purvis of Cisco and endorsed by
Tim Hollebeek of Digicert and Wayne Thayer of Mozilla.
— MOTION BEGINS —
Establish Forum Infrastructure Working Group
Upon approval of the CAB Forum by ballot, the Forum Infrastructure Working
Group (“FIWG”) is created to perform the activities as specified in this
Charter, subject to the terms and conditions of the CA/Browser Forum Bylaws and
Intellectual Property Rights (IPR) Policy, as such documents may change from
time to time. The definitions found in the Forum’s Bylaws shall apply to
capitalized terms in this Charter.
Scope
The authorized scope of the Forum Infrastructure Working Group shall be as
follows:
To oversee the acquisition, operation, and maintenance of the common CA/Browser
Forum website and wiki resources;
To coordinate updates to public and Forum-facing web and wiki content in
support of the Forum Webmaster role established in the Bylaws;
To create and manage the division of access and content spaces required to
ensure separation under the IP Rights Agreement that governs the Forum;
To manage the Forum-level email lists and to offer management of working-group
and subcommittee mailing lists as needed in support of the Forum List Manager
role established in the Bylaws;
To perform other activities ancillary to the primary activities listed above.
Out of Scope
The following items are considered out of scope for the Working Group under
this charter:
The Working Group will not address coordination of Forum or Working Group
face-to-face meetings.
The Working Group will not create Final Guidelines or Final Maintenance
Guidelines as defined in the Bylaws and IPR Policy.
The Working Group shall provide recommendations of infrastructure acquisition
or use to the Forum, but shall not impose requirements upon the rest of the
Forum.
The FIWG will not at this time address the acquisition or maintenance of
software or services used for online meetings of the Forum Plenary or Working
Groups.
In addition to the above, the work of the FIWG in managing content updates to
online content shall be offered to Working Groups and Subcommittees, but shall
not supplant the responsibilities of Forum chairs or members to do so under the
requirements of the Bylaws.
Anticipated End Date
Given that the work of infrastructure support and management is expected to be
consistent and ongoing, the FIWG is chartered without a specific end date.
However, the FIWG may be laid down at any time through a Forum ballot, as
specified in the Bylaws.
Personnel and Participation
Initial Chairs and Contacts
The proposer of the ballot, Jos Purvis, will act as chair of the Working Group
until the first Working Group Teleconference, at which time the group will
select a chair and vice-chair either through election or acclamation of those
present. The chair and vice-chair will serve two-year terms, the first of which
will start upon their election and run through 1 November 2020.
Members Eligible to Participate
The membership of the FIWG shall automatically include the Chairs of all other
Forum Working Groups, or those Chairs’ specifically delegated representatives
as indicated in an annual note to the FIWG mailing list. The FIWG shall also
automatically include the Forum List Manager and Forum Webmaster as designated
by the Forum Chair. The FIWG welcomes the participation of any Member
organization of the Forum Plenary interested in this work, and also invites
Interested Parties and Associate Members as defined in the Bylaws to
participate in its meetings and work.
Membership Declaration
The following people shall be automatically declared as Members of the FIWG:
The Forum Plenary Chair;
The Forum Plenary Vice-Chair;
The Forum Plenary Webmaster;
The Forum Plenary List Manager;
The Forum Plenary Questions List Coordinator.
The Chair of each Forum Working Group shall be automatically declared a Member
of the FIWG unless they specifically designate an alternate in their place.
Other Member organizations of the Forum may declare their participation and
must do so prior to participating, in accordance with the IPR agreements of the
Forum. The Chair of the FIWG shall establish a list for declarations of
participation and manage it in accordance with the Bylaws and the IPR
requirements documents.
Voting and Voting Structure
Voting in the FIWG shall be limited to FIWG members who are listed as a voting
Member of any other Working Group in the Forum. Voting shall be egalitarian,
with one vote granted to each Member organization. Ballots shall be adopted by
the FIWG if the number of votes cast meets Quorum, and the number of votes in
favor exceeds 50% of the votes cast. Quorum is defined as the larger of 5 or
the average number of Member organizations that have participated in the last
three FIWG Meetings or Teleconferences (not counting subcommittee meetings
thereof). For transition purposes, if three meetings have not yet occurred,
quorum is five (5). For the purposes of counting votes, automatically included
members such as the Forum Webmaster may not cast votes separate from their
Member organization.
Summary of Major WG Deliverables and Guidelines
The deliverables of the FIWG are defined in the Scope section above. In
addition to the general focus of the Working Group, however, the following
specific deliverables are defined:
A review of the current web, document review, and wiki software in use to
ensure it meets the security and content needs of the Forum;
Creation of separate wiki space for each Working Group, to enable the division
of content required by the IP Rights Agreement;
A review of the current public web content and reorganization as required to
support the new Forum Working Group changes.
Primary Means of Communication
The FIWG will communicate primarily through listserv-based email, and shall
conduct periodic calls or face-to-face meetings as needed.
IPR Policy
As with all Forum Working Group activity, the CA/Browser Forum Intellectual
Rights Policy v1.3 or later shall apply to all activities and work of the FIWG.
--- MOTION ENDS---
The procedure for approval of this ballot is as follows:
Discussion Period (7 days):
Start Time: Monday, 6 August 2018 at 0900 UTC
End Time: Monday, 20 August 2018 at 0800 UTC
Vote for Approval (7 days):
Start Time: Monday, 20 August 2018 at 0900 UTC
End Time: Monday, 27 August 2018 at 0900 UTC
--
Jos Purvis ([email protected])
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