On Mon, Dec 6, 2010 at 2:33 PM, Pat Campbell <[email protected]> wrote:
> Hello Pydotorg: > Could you please post the following "PSF board meeting minutes" online, http://www.python.org/psf/records/board/minutes/ at the usual web > locations: > please see the attachments for the approved board meeting minutes for > October and November 2010. If you have any questions, please let me know. Thanks, Pat -- Pat Campbell PSF Administrator/Secretary [email protected] -- Pat Campbell PSF Administrator/Secretary [email protected]
Title: 2010-10-18 PSF Board Meeting Minutes Encoding: utf-8 Author: [email protected] Content-Type: text/x-rst .. declare custom role for action items: .. role:: action .. class:: minutes-title | The Python Software Foundation | Minutes of a Regular Meeting of the Board of Directors | | October 18, 2010 | | A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Internet Relay Chat beginning at 16:00 UTC, 18 October 2010. Steve Holden presided at the meeting. Pat Campbell prepared the minutes. All votes are reported in the form "*Y-N-A*" (*in favor — opposed — abstentions*; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions"). .. sectnum:: .. contents:: Attendance ========== The following members of the Board of Directors were present at the meeting: Steve Holden, Marc-Andre Lemburg, Martin v. Lowis, David Mertz, Doug Napoleone, Jesse Noller, Tim Peters, Jeff Rush, Greg Stein, James Tauber, and Gloria Willadsen. Also in attendance were Kurt Kaiser (Treasurer), and Pat Campbell (Secretary & Administrator). Minutes of Past Meetings ======================== The 20 September 2010 Board meeting minutes were voted on and approved. Approved, 8-0-2. Votes Taken Between Meetings ============================ There were no votes taken since the last Board meeting held on 20 September 2010. Treasurer Report ================ The monthly Treasurer's Report was provided to Board members by K. Kaiser prior to the Board meeting. There were no major changes in the PSF's financial position since the last Treasurer's Report a month ago. However, the treasurer did report that we will be moving away from the usual Google Checkout system to CTE's Registration processing system for PyCon. In addition, the treasurer will be soliciting the aid of our secretary to help with AR and our new Quickbooks system. M.A. Lemburg also suggested the use of a Quickbooks emailing feature to help reduce the on-going AP and AR issues by routinely emailing out reminders to concerned parties. Progress Report . =============== The following board reports were submitted to the board mailing list one week prior to this month's meeting. Please see a summary of each board report listed below: Communication Status -------------------- D. Hellmann, Communication Officer, has recruited volunteers to help write for the blog found at http://pyfound.blogspot.com/. For instance, Paul Nuin will be writing about the PyPi Mirroring Project and Engelbert Gruber is constructing interview questions to use to inquire about the new PyCon website. Core Development Tasks ---------------------- B. Cannon, Core Development Tasks Project, will begin working on this 2-month project in January 2011. HAM WebPages/Links ------------------ P. Campbell, Honorary Associate Membership (HAM) WebPages Start-up Project, is currently working with our treasurer, Kurt Kaiser in order to setup the new Honorary Associate Membership fee payment system that will interface with the Python website. Board Discussion: S. Holden: "We really need to treat this as important, since it will generate additional revenues to spend on sprints and the like." K. Kaiser: "We are setting up a new processor, FirstData. So between them and "classic" PayPal (money by email) we should be able to handle the payments. Marketing Material ------------------ MAL provides a brief introduction into his marketing project: "The project is lead by Marc-André Lemburg who is in contact with the people behind the Plone brochure created by the German Zope User Group (DZUG): Jan Ulrich Hasecke and Armin Stroß-Radschinski. We started working on the concept a few weeks after World Plone Day (http://rheinland.worldploneday.de/) and had several meetings and phone conference calls to take the idea forward." PyCon US Website ---------------- D. Napoleone, PyCon US Website Project, says that the new website for 2011 has been launched and that calls for proposals, tutorials, and posters are currently being accepted:"The website us.pycon.org/2011 is live with complete information, including sponsorship, and blog integration on planet python. Calls for proposals, tutorials and posters have been sent out and the website is now accepting all three. The review system is in place. We have already received proposals in all three categories." In addition, D. Napoleone also reported that the registration launch has been slightly delayed due to issues with PSF accounting and CTE. Board Discussion: S. Holden: "I see we chose to use CTE's registration system. I am surprised that registration has been such a time sink over so many years." K. Kaiser: "Yes, we change every year but hopefully, this is it for awhile..." J. Noller: "Because registration and accounting is a h"ard problem, we've been unable to get a volunteer pool to address fully, completely, and with a code base that's actually maintainable." D. Napoleone: "Registration is very hard to get right, especially when everything including the kitchen sink is wanted. We are rather liberal when its comes to things like refunds, and unlike some other conferences, we have add-ons like tutorials which are announced AFTER registration opens." J. Noller: "Therefore, outsourcing it makes the most sense." S. Holden: "A small concern that it ties us to a third party that's shown evidence of instability in the last year." K. Kaiser: "Yes, outsourcing registration is a good idea because it provides continuity across volunteers." D. Napoleone: "When you look at the history of trying to do registration with a volunteer based system, we have had to rewrite it every year. One massive problem with this is integration with the hotel registration which is something impossible for a volunteer effort to manage. As well as, we change hotel vendors as we move locations." pyOpenSSL Status ---------------- J.P. Calderone, pyOpenSSL Project, has been working to improve the coverage provided by pyOpenSSl's test suite and one such improvement would include having addressed all known issues with the port. Sprint Committee ---------------- J. Noller, Sprint Committee Chair, provides a brief summary of the Sprint Committee's current activities and progress: "We still don't have the number of sprints we want lined up - on the other hand, we do have a donor who has sent money to the PSF for further sprints funding: http://pythonsprints.com/2010/10/11/trading-technologies-sponsors-python-sprints/"; Board Discussion: S. Holden: "Thanks for your work on sprints. I see this as a good practical way to support grass-roots development work. Host OSX Buildbot Slaves ======================== Motion from Martin v. Lowis: **RESOLVED**, that the PSF buys one Mac Mini computer, for a total of no more than 1200 USD, to be used for Python core development; usage details are determined by the infrastructure committee. Approved, 11-0-0. Community Service Award Nomination for 2010-3rd Quarter ======================================================= Michael Foord was selected for the 2010-3rd Quarter PSF Community Service Award. **RESOLVED**, that Michael Foord receives the PSF Community Service Award Q3 2010. Approved, 11-0-0. Other Business ============== S. Holden reminded members to utilize the board mailing list more often per month to discuss board matters that are subject to be voted on during the monthly board meeting. G. Stein will be providing a new template to be used by writers when they are drafting their monthly board reports. The new template will include an additional section to the board report to be used to summarize the report. Adjournment =========== S. Holden adjourned the meeting at 16:59 UTC.
Title: 2010-11-15 PSF Board Meeting Minutes Encoding: utf-8 Author: [email protected] Content-Type: text/x-rst .. declare custom role for action items: .. role:: action .. class:: minutes-title | The Python Software Foundation | Minutes of a Regular Meeting of the Board of Directors | | November 15, 2010 | | A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Internet Relay Chat beginning at 16:00 UTC, 15 November 2010. David Mertz presided at the meeting. Pat Campbell prepared the minutes. All votes are reported in the form "*Y-N-A*" (*in favor — opposed — abstentions*; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions"). .. sectnum:: .. contents:: Attendance ========== The following members of the Board of Directors were present at the meeting: Raymond Hettinger, Marc-Andre Lemburg, David Mertz, Doug Napoleone, Jesse Noller, Tim Peters, Jeff Rush, Greg Stein, and James Tauber. Also in attendance were Kurt Kaiser (Treasurer), and Pat Campbell (Secretary & Administrator). Minutes of Past Meetings ======================== The 18 October 2010 Board meeting minutes were voted on and approved. Approved, 7-0-2. Votes Taken Between Meetings ============================ There were no votes taken since the last Board meeting held on 18 October 2010. Treasurer Report ================ The monthly Treasurer's Report was provided to Board members by K. Kaiser prior to the Board meeting. However, during the board meeting, the treasurer did add that we will soon have a 990 filing. Progress Report . =============== The following board reports were submitted to the board mailing list one week prior to this month's meeting. Please see a summary of each board report listed below and a possible board discussion to follow: Communication Status -------------------- D. Hellmann, Communication Officer, reports that a blog about the Google Summer of Code, a blog about Bug Weekend, and a blog about John Pinner's 2010 - 2nd Quarter Community Service Award has been posted by the newly recruited Mike Driscoll. Paulo Nuin is another recruited volunteer who has written a blog about Michael Foord, the recipient of the 2010 - 3rd Quarter Community Service Award. Foundation News can be found here: http://pyfound.blogspot.com/. Board Discussion: T. Peters: "Mike Driscoll is a blogging machine." Core Development Tasks ---------------------- B. Cannon, Core Development Tasks Project, will begin working on this 2-month project in January 2011. Board Discussion: The discussion was deferred to email. HAM WebPages/Links ------------------ P. Campbell, Honorary Associate Membership (HAM) WebPages Start-up Project, is currently working with our treasurer, Kurt Kaiser in order to setup the new Honorary Associate Membership fee payment system that will interface with the Python website. Andrew Kuchling of MatrixMaxx is currently onboard to tackle membership subscriptions & fee payments for-the-most-part. In other words, we are working on many technical aspects of the project at this point. Board Discussion: D. Mertz: "Any word on when this is likely to be pinned down?" P. Campbell: "We are currently looking at the financial side of things." K. Kaiser: "I have offered payment options, but the problem is: How is the whole signup, renewal, etc. going to be automated -- what website, what code, who is writing it, and who is tracking, etc.?" This discussion was deferred to email. Marketing Material ------------------ M.A.Lemburg provides a few comments on how the project is expected to progress: "Since our last meeting at the German DZUG Tagung, a German Zope/Plone/Python conference in Dresden (http://www.zope.de/tagung/Dresden_2010) we have made good progress on getting the needed pricing information for the brochure. We now have a draft budget plan which covers the pre-production, production and shipping costs for a 10.000 brochure edition with 20 pages of content that I will discuss with the board over the next few weeks. In order to make the project as easy manageable for the PSF as possible, special care has been taken to have all aspects of logistics, shipping, packaging, etc. done by the production agency. To refinance the brochure production costs we want to use ads ("Ad Sponsors") and a consulting company reference list ("Reference Sponsors") in the brochure. Our aim is to fully refinance the costs, with the PSF backing the project financially until all sponsor fees have been collected. After production the brochure will be sent out to PyCon US (for 2012), each of the sponsors will receive a box and the rest will be stored at the production agency in Germany for on-demand shipping at the request of the PSF or based on direct orders received via a web form." Board Discussion: This discussion was deferred to email. Moving PyPI to Amazon CloudFront -------------------------------- The project leader, M.A. Lemburg, Moving PyPI to Amazon CloudFront, provides a purpose for his project by saying, "The project is intended to improve the availability, uptime and performance of PyPI for use by automatic package installation tools. The main idea is to make all PyPI static content available via Amazon Cloudfront, a content delivery network maintained by Amazon." MAL hopes to get his project started by December 2010. He would also like to start recruiting for volunteers to help implement the startup facets of the project. PyCon US Website ---------------- D. Napoleone, PyCon US Website Project, reports that the call for proposals, tutorials, and posters was very successful: "The call for participation was a huge success, with very few problems with the new submission software from Eldarion. Jesse Noller, acting as the Program Committee Chair made a blog post on this subject": http://us.pycon.org/2011/blog/2010/11/12/pycon-2011-record-breaking-talk-and-tutorial-submi/ In addition, new activities for D. Napoleone will include the review system. He is also planning to launch PyCon US 2011 conference and hotel registration next month. pyOpenSSL Status ---------------- J.P. Calderone, pyOpenSSL Project, has been working to improve the coverage provided by pyOpenSSl's test suite. He recently informed the board that he had completed the pyOpenSSL Project and that the release announcement can be seen here: http://groups.google.com/group/comp.lang.python/browse_thread/thread/3675e342b40310e9/157ae91ccee19151?show_docid=157ae91ccee19151 Sprint Committee ---------------- J. Noller, Sprint Committee Chair, provides board members with two resolutions to review and vote on. One relates to expanding the charter itself and the other relates to changing a leadership role on the Sprint Committee. Board Discussion: After some discussion, the board decided to modify the Sprint Committee Charter (see board resolution below). However, they decided to maintain the current Sprint Committee leadership role. Fund 2010 SciPy India Conference ================================= **RESOLVED**,that the PSF provide a $1250 US grant to help fund sprints at the 2010 SciPy India conference to be held in Hyderabad between December 13th to the 18th. Approved, 5-4-0. Uniblue Systems Ltd. Membership Application =========================================== **RESOLVED**, that the board recommends Uniblue Systems Ltd. as a pending sponsor member. Aproved, 8-0-0. Modify Sprint Committee Charter =============================== **RESOLVED**, that the board approves the modification of the PSF Sprints committee charter to allow for the funding of sprints outside of the "python core" domain. The PSF and Sprint committee may also accept donations to the PSF to help further fund the Sprints project as a whole, but not to specific sprints via donor advisement. Approved, 9-0-0. Other Business ============== Assign Subdomain Pl.Python.org ------------------------------ **RESOLVED**, that the PSF will assign the subdomain pl.python.org to Piotr Tynecki and the Polish Python Coders Group, technical details to be arranged by the Infrastructure Committee. Approved, 7-0-0. Adjournment =========== D. Mertz adjourned the meeting at 17:13 UTC.
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