Steve: can you do a print-screen of that? I've highlighted the numbers and cannot find the option box that you're talking about (perhaps we're on different versions). Since the list allows pics now, post the print-screen to the list in case someone else can use this very helpful tip!
Karen -----Original Message----- From: Steve Johnson <[email protected]> To: [email protected] Sent: Mon, Dec 28, 2020 8:28 pm Subject: RE: [RBASE-L] - Report output to Excel #yiv4116875070 #yiv4116875070 -- _filtered {} _filtered {}#yiv4116875070 #yiv4116875070 p.yiv4116875070MsoNormal, #yiv4116875070 li.yiv4116875070MsoNormal, #yiv4116875070 div.yiv4116875070MsoNormal {margin:0in;margin-bottom:.0001pt;font-size:12.0pt;font-family:New;}#yiv4116875070 a:link, #yiv4116875070 span.yiv4116875070MsoHyperlink {color:blue;text-decoration:underline;}#yiv4116875070 a:visited, #yiv4116875070 span.yiv4116875070MsoHyperlinkFollowed {color:purple;text-decoration:underline;}#yiv4116875070 p {margin-right:0in;margin-left:0in;font-size:12.0pt;font-family:New;}#yiv4116875070 span.yiv4116875070EmailStyle18 {color:#1F497D;}#yiv4116875070 .yiv4116875070MsoChpDefault {} _filtered {}#yiv4116875070 div.yiv4116875070WordSection1 {}#yiv4116875070 Karen, You have to convert the column numbers displayed (which are in text format) to numbers. Formatting the cells using the format option does not work. Highlight the range of column cells (not the header) and to the left of the top cell in the option box, (looks like a small diamond with an ! point), choose convert to number and it will work. I have monthly reports where I have to do the same thing. One thing to note, if your spreadsheet is more than one page and the columns shift, particularly on a subsequent page, tinker with the report object placement for the range of cells that moved. I also usually have blank rows of cells from the page break that have to be trimmed off using ‘delete row cells’ in Excel. Then the columns are contiguous and then I convert (or the staff does) the range of cells within a column to a number so they can use the =sum formula as needed. Steve Johnson From: 'Karen Tellef' via RBASE-L [mailto:[email protected]] Sent: Monday, December 28, 2020 5:45 PM To: [email protected] Subject: [RBASE-L] - Report output to Excel Haven't played around with this in a while, but someone requested instructions. If I have a report to the screen and do a "print to file" picking Excel (either 2003 or xlsx), it formats pretty well. If I bring up Excel and want to insert a sum by using the =SUM(....) it shows up as 0. If I do each individually as a cell (such as: +A1+A2+A3) then it adds up the numbers, but not when I do a =SUM. Obviously using the + isn't good if I want to add up hundreds of lines. Is this an Excel issue? I tried a couple things: 1. I left my =SUM in the spreadsheet. If I type over any of the numbers, my sum works (but only on the numbers that I typed over) 2. If I highlight some of the column of numbers and "format cells" and change it, it doesn't work. For example, I had a column of integers and did a "format cells" to change it to a number with 2 decimals, and it leaves the column untouched. Other individual calculations work (such as +B1/A1) just not the =SUM. Anyone getting that to work? Karen -- For group guidelines, visit http://www.rbase.com/support/usersgroup_guidelines.php --- You received this message because you are subscribed to the Google Groups "RBASE-L" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/rbase-l/397078517.3912595.1609195474881%40mail.yahoo.com.-- For group guidelines, visit http://www.rbase.com/support/usersgroup_guidelines.php --- You received this message because you are subscribed to the Google Groups "RBASE-L" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/rbase-l/005201d6dd8a%24581e3b90%24085ab2b0%24%40sprintmail.com. -- For group guidelines, visit http://www.rbase.com/support/usersgroup_guidelines.php --- You received this message because you are subscribed to the Google Groups "RBASE-L" group. To unsubscribe from this group and stop receiving emails from it, send an email to [email protected]. To view this discussion on the web visit https://groups.google.com/d/msgid/rbase-l/670373004.4031006.1609251582146%40mail.yahoo.com.
