[RBG7-L] - RE: Off topic - using documents as legal proof

[Troy Sosamon]

This is the computer age. Get a digital signature from Verisign and digitally sign, date, and encrypt the document. Maybe even print it and burn it to a CD and mail it to yourself as Javier Suggests. Make sure you keep the password for the encryption in a safe/accessable place.   Troy Sosamon      From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Javier Valencia Sent: Tuesday, November 16, 2004 6:17 PM To: RBG7-L Mailing List Subject: [RBG7-L] - RE: Off topic - using documents as legal proof   Or…you could use the old stand-by…print the documents, place them in a sealed envelop and mail it to yourself via registered/certified mail with return receipt requested. The US Post Office will stamp the envelop at several locations along the seams and you will have the receipts. When you get the envelope, keep it sealed and place it in a safe place. This is what we used to do before computers… Javier,   Javier Valencia, PE President Valencia Technology Group, L.L.C. 14315 S. Twilight Ln, Suite #14 Olathe, Kansas 66062-4578 Office (913)829-0888 Fax (913)649-2904 Cell (913)915-3137 ================================================ Attention: The information contained in this message and or attachments is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material.  Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and delete the material from all system and destroy all copies. ======================================================   -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]On Behalf Of Claudine Robbins Sent: Tuesday, November 16, 2004 7:05 PM To: RBG7-L Mailing List Subject: [RBG7-L] - RE: Off topic - using documents as legal proof   Karen,   Just some thoughts… Each workstation’s documents with each page identifying the company, author, date and time could either be printed and put in a safety deposit box or written to a CD with the CD session closed and no longer recordable.  All documents written to a CD-R are read only so you would preserve the company, author, date and time of creation, as long as you could preserve the CD.  Unfortunately, CD’s are more fragile than books. Or maybe scan the documents, both the printed date and the scanned date would testify as to the original creation.   Claudine     From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED]] On Behalf Of [EMAIL PROTECTED] Sent: Tuesday, November 16, 2004 5:08 PM To: RBG7-L Mailing List Subject: [RBG7-L] - Off topic - using documents as legal proof   A client asked me this question, and I'm wondering if anyone has run into this.  They are in the Patents Department, and can be called upon in court to "prove" that their people invented something, etc.  In the "olden days", there were notebooks. Actual books with dated bound pages that their people wrote in, and they were accepted as evidence. But now alot of the people are creating Word documents or Excel spreadsheets with notes of their "inventions."  The Patents people are concerned that these aren't good enough for legal defense.  I showed them how the File, Properties showed the date created and the date modified but they aren't happy with that because an innocent change could change the date modified and there's no record of the original document.  Also there is an "author" indication on one of the tabs, but we have yet to figure out where to set the author.  Every document on every workstation has the name of the company. Anyone ever dealt with this?  Feel free to reply to [EMAIL PROTECTED] off the list. Karen