On Tue, Oct 07, 2003, at 12:39 PDT, Ryan Madison wrote:
> > - Art2,Sec1: needs to be worded to help our non-profit status. What
> > wording is appropriate? (RyanMadison, DennisBagley)
>
> How about changing:
>
> ...
>
> to:
>
> SECTION 1. SPECIFIC OBJECTIVES AND PURPOSES
> The Northern Nevada Computer Society is a non-profit organization
> focused on computers, software systems, electronic communications and
> networks, and in particular Open Source operating systems and software.
> The NNCS primary purpose is to benefit the community by: conducting
> public discussion groups, forums, panels, lectures, or other similar
> programs about said topics.
>
I've changed it to this text, with minor wording changes.
> - Art2,Sec2: What is the proper term for our organization (not a "hobby
> > club") that should be used? (RyanMadison, DennisBagley)
> >
>
> Maybe change:
>
> ...
>
> to
>
> SECTION 2. IRC SECTION 501(C)(3) PURPOSES
> This group is organized and operated exclusively for Educational
> purposes as specified in Section 501(c)(3) of the Internal Revenue Code.
>
Also adapted this text.
> > - In our talk did we decide to eliminate the Immediate Past President
> > seat on the Board? (NNCS)
>
> I don't think we talked about it Sam. The language about this is
> slightly confusing. It's unclear to me if the Immediate Past President
> can hold office of Treasurer or Secretary. And also when he/she will
> vacate their position. Does it overlap by a year?
No the IPP seat is a completely separate seat.
> I can think of arguments for both options. For purposes of stability
> maybe we leave it in there, then if things get too stagnant, take it
> out in the future?
The way it was worded orginally had the Immediate Past President(IPP)
holding one of the chairs on the board. If we leave it then it makes
the current number of people on the board weird. We would then have 2
appointed seats (Sec, Treas), 2 voted seats (Pres, At Large), and the
IPP.
I personally would prefer to see more elected seats on the board. So
replacing the IPP seat with an At Large member would be good by me. But
then there is the issue of the IPP helping/guiding a new board. Those
are the pros and cons that I see.
If it stays:
- we need to remove an At Large seat,
- or renumber the amount of people on the board (6 people on the
board may not be desirable)
If it goes:
- I just remove the text that talks about the IPP
> > - Art3,Sec16: Comments on the order of ascension? (NNCS)
>
> I agree with your comment. If there is no quorum at a Board of Directors
> meeting, then I don't think the meeting should take place.
I'll tweak that out accordingly then.
> > - Art5,Sec2: Comments on the voting system
> > (http://www.wikipedia.org/wiki/Single_Transferable_Vote) ? (NNCS)
>
> ---
> SECTION 9. TERM OF OFFICE
> The President and the At Large seats on the Board shall be elected by
> the members. The At Large seats on the Board shall hold office for a
> period of two calendar years beginning on January 1. The Secretary and
> Treasurer shall be elected by the Board of Directors. The President,
> Treasurer, and Secretary shall hold office for a term of one calendar
> year or until he or she resigns or is removed or is otherwise
> disqualified to serve, whichever occurs first. The President shall serve
> no more than two consecutive terms in the same office.
> ---
>
> I am unclear what is meant by the "At Large" members of the board.
"At Large" board members are elected from the membership. They hold no
office. Their only duties (according to the bylaws) are to sit on the
board and vote at board meetings.
> Is it meant that ALL of the seats of the board of directors are voted
> on by the Members of NNCS as a whole, and then the Offices of
> Secretary and Treasurer are determined by those elected Board members?
No.
> If it's the other way, that only three Board Members are elected by the
> group as a whole, then both that voting mechanism, and the way the Board
> Members are elected doesn't make a whole lot of sense to me.
Ok this is the way that it is. There are (according to this revision) 3
elected seats on the board, and 2 seats appointed by those 3 elected
seats.
Elected:
President
At Large seat #1
At Large seat #2
Appointed:
Secretary
Treasurer
Those are the 5 board members. 2 appointed officers, 1 elected officer,
and 2 "generic" board member.
> What is the voting mechanism used by the Board of Directors to determine
> the offices of Secretary and Treasurer? The Single Transferable Vote
> doesn't seem to quite fit for electing these two positions, because they
> are for specific Offices... Maybe we have two votes in this case. One
> for each of the offices of Secretary and Treasurer? Suggestions?
I would assume a majority of the elected board seats.
> > - Art5,Sec3: Thoughts on allowing absentee ballots? (NNCS)
>
> I think we should allow them if they are received by an appropriate
> amount of time. Say November 1st if the Vote is held at a meeting in
> November.
My thoughts too.
> > Any other comments are appreciated. Please post them back to the list.
>
> How about re-numbering the articles so that we don't skip from Article 3
> to 5.
Yeah that was a typo from eliminated Article 4. Fixing that.
> More on the initial Election of Board members. It seems to me that we
> have to have everyone become a member of NNCS prior to holding our first
> election. True, or should we handle the initial election differently.
Good question. I figured (naively) that if all worked out we could
agree by consensus to appoint an initial board.
> Article 10, Section 1.
> I thought we decided to just have one class of members.
We do. That is a typo in that section.
> Also, I thought we decided about dues. Wasn't it $20 bucks annually
> starting Jan 1, and $10 bucks for the year if you want to join after
> July 1st.
Ok, it was unclear to me about that. I'll fix that one too.
I'll be posting a new revision this evening.
--
Sam Phillips <[EMAIL PROTECTED]> http://www.dasbistro.com
Reno Nevada
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