---------- Forwarded message ---------- From: Javier Sola <[email protected]> Date: Sun, Jun 20, 2010 at 12:12 AM Subject: Promoting students to next year... To: Piseth Auk <[email protected]> Cc: Douglas Cerna <[email protected]>, Tom Hoffman < [email protected]>, KHENG Piseth <[email protected]>
Hi Tom, Douglas, For schoolTool in Cambodia, I would like to see if we can set the major goals. Student management will clearly be the biggest challenge, all other parts are just entering, storing and exporting simple data about teachers and school. I am sure you have thought about all these things many times before, but here are my thoughts below, to give you our perspective. Cheers, Javier ------------ The main processes that we will face are: STUDENTS - Entry of new student data. - New students enter the school on a given school year and a given level. Somebody feels a form, assigning the student a level... and maybe a class. - Students that were not assigned a group at data entry time are assigned one later. The process of assigning a class to a student is an easy one, with the operator having all the information visible. The operator only sees students who do not yet have a class assigned. - It is also possible to change a student from one class to another, but this is a different process, because in this case the operator sees all the students, not only those who have no class assigned. In this process it is possible to change also other data about the student. - Student data will have to include some information required by the Ministry such as if the student is handicapped... We need to look at the EMIS (Education Management Information System) data sheets and see what we need. - Entering of grading information - Printing of class lists (rosters?) for the teachers to write the grades in. Lists might have or not have the grades that the student already has. - Data entering for grades class by class (not student by student). A log is kept of who entered which student data. - Editing of student grades. Permission levels must be studied for users, and a log of who makes changes must be kept. - Exporting of data for examination board in a given format (for grades 9 and 12). - Promotion of students to next level. - Here it is important to make it very easy to understand if a student has already promoted or not. Group 7A for 2009-2010 is different from group 7A for 2010-2011, we have to find an easy way to promote easily from one year to the next. We need to understand how they do it in the schools (do they keep the groups together?, do students have to come and register again?). TEACHERS AND NON_TEACHING STAFF - Entry and editing of teacher and staff data. - Exporting all teacher and staff data in a standard format. SCHOOLS - Entry and editing of school data (information that is required by the Ministry). - Export data for the Education Management Information System of the Ministry. This data in some cases require mixing data from the present year and data from the previous year (to calculate information such as drop-out rates). This will have some problems for the first year that the system is used, as no such data exists, and we might need a screen to enter it by hand. - Printing of reports for district and province offices.
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