Re: ACEU Venue Visit - Thursday 26th July
This is excellent Paul Thanks so much for sharing Lewis On Sun, Jul 29, 2012 at 5:05 PM, Goetz, Paul paul.go...@sap.com wrote: Hi, I uploaded the pictures I took to http://people.apache.org/~pgoetz/aceu2012/ for now. Due to limited bandwidth of my DSL uplink, the ZIP (250MB) with all files bundled is still in progress and will finish in about 1,5 hours (about 19:30 CET). As I did not receive the floor plan in an electronic version yet, I simply scanned the printouts. As the Rhein-Neckar-Arena (RNA) Sinsheim is the football stadium of Hoffenheim 1899, parking space is more than we need. We will not have access to the entire stadium, only to the main building, the Business Club, which is Entry West. In the lobby, there's the fan shop to the left (no pictures), and the press room to the right of the entrance hall (see pictures 0xx). Level 1 and Level 2 are the main event areas (see the areas marked yellow in the Floorplan.pdf, pictures 1xx and 2xx). Level 3 is smaller and mostly used for meetings / discussions (see pictures 3xx). On Level 2, there is the SAP Loge (where usually the IT and Orga Team is located) and - not shown on the floor plan - the SAP Lounge, an additional room for conferences (see pictures 4xx). I tried to mark the view points for the various pictures on the last three pages of the PDF. Orientation of the floor plan: Top = East, Right = North, Bottom = West, Left = South. On Level 1, there are two large areas (left/right), which can be separated by movable walls. Each of these sections has a capacity for about 200 to 300 persons, depending on how the seating will be arranged. Other events had a setup with about 250 persons/seats on the right area (as key note area), using the left area for catering. The area in the middle is for chill out, meet greet, for smaller groups. Level 2 has basically the same layout, with about 180 seats capacity per area. Level 3 could be used for about 70 persons per area, but as you might see from the pictures, this level is mainly used for meeting areas and for catering. For other events, it has been mostly used for the evening events. The press room has a capacity for about 80 persons, the SAP Lounge for about 50 persons. Nick's assumption was something between 300 and 500 participants per day, with about 5 concurrent tracks. So we could have registration in the lobby, one track in the press room, the largest track + key notes in Level 1 to the right, another track + key note video in Level 1 to the left, one track on Level 2, and (depending estimated number of participants) the fifth track either in the SAP Lounge or on Level 3. That would leave pretty much space for meeting in the different lounges and catering areas. Best regards, Paul -Original Message- From: Pierre Smits [mailto:pierre.sm...@gmail.com] Sent: Saturday, July 28, 2012 3:58 PM To: apachecon-discuss@apache.org Subject: Re: ACEU Venue Visit - Thursday 26th July Dear Venue visitors, Can we have feedback on the visit a.s.a.p? Regards, Pierre -- Lewis
Re: ApacheCon EU sponsorship
On Fri, Jul 27, 2012 at 7:25 PM, Steve Holden st...@holdenweb.com wrote: I promised I would post something before the end of the (West coast US) week about sponsorship for ApacheCons EU and NA, so here it is. Unfortunately it isn't the draft I'd anticipated due to a report after the EU site survey that the basis of sponsorship was changing. I don't know where this new direction has come from, but I gather the proposal now is that we have €1,500 partial track sponsorships (potentially many per track), €6,000 exclusive track sponsorships (with no explanation as to how conflict between exclusives and partials are resolved) and €8,000 events. If there's a real possibility of getting events sponsored then it would relieve the conference budget of a major burden, so it seems sensible to add them, but the track sponsorships may not fly as they are. The reason for this is that the different tracks are of different lengths and with different average attendances, so charging the same to sponsor a 100-person 1-day track as a 200-person 2-day seems illogical. To remove that stigma (or at least to minimize the perceived iniquities it imposes) I would therefore propose that we offer sponsorships as follows: 1. Conference sponsorship: €1,500 Exposure throughout the public spaces, and signage outside sessions. 2. Track sponsorship: €500 Exposure inside the session rooms for a particular audience. An organization can increase its exposure by sponsoring multiple tracks. It is permitted to sponsor all tracks. Small companies with specialist audiences can sponsor a track without taking out a wasteful conference sponsorship, meaning a targeted audience at an economically efficient cost. Big track, small track, no difference. 3. Event sponsorship: €4,000 and up Allows a sponsor to promote awareness through social events, which will by default be receptions, but if we can find a volunteer with flair they might be much more. Hi Steve, So this scheme seems personally a bit convoluted to me based on past conferences I've been involved with or that $dajyob has sponsored. [1] has an example. I personally don't understand the difference between conference and event sponsorship at first glance (after reading it several times, I do understand it, but think it could be better said as party sponsorship than event) Typically all sponsors must be 'regular sponsors' which has tiered levels. (typically semi-precious and precious metals denote the increasing value). Those tiered levels buy them additional things, which might be as simple as bigger logo, etc. Alternatively, you could have a flat fee for 'conference sponsorship (as you have proposed). And regardless of which of those methods, have plenty of additional sponsorship 'opportunities' are also available for specific targeted things. This does keep the 'elevator pitch' to a minimum, so you pitch them on the 'levels of sponsorship' and then after they've gotten into that, you offer the additional sponsorship opportunities on a first come-first served basis. (e.g. you can't just sponsor having your logo on the tshirt, or sponsoring a party, you must sponsor the conference, and that opens up additional opportunities (perhaps including track sponsorship, though I agree that will be messy, especially with some tracks estimating 1 day of 25 and others at multiple days of 300 - and to boot all of those numbers are very handwavy at this point anyway)). The thing that really concerns me from this is I haven't seen an amount that needs to be raised. Perhaps that has been discussed privately and isn't polite to talk about in public. All of the rest of this becomes far more academic without knowing what that number needs to be. --David [1] http://www.southeastlinuxfest.org/self-2012-prospectus.pdf
