Re: [Archivesspace_Users_Group] Data Dictionary

[McElheny, Robin G.]

>From our perspective here at Harvard, a data dictionary would be incredibly 
>helpful, especially Mappings to external data standards (MODS, EAD, RDA, 
>MARC), to quote John Rees.

Robin McElheny
Associate University Archivist for Collections and Public Services
Harvard University Archives
Pusey Library
Cambridge, MA 02138
Email: robin_mcelh...@harvard.edu
Phone: 617-495-2461
Fax: 617-495-8011

-Original Message-
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Runyon, Carolyn
Sent: Wednesday, November 29, 2017 9:18 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Data Dictionary

Hi All,

The ArchivesSpace User Advisory Council Reports Sub-team is working on a data 
dictionary. As we are building this document, we are soliciting feedback from 
the community to ensure a usable, value-added product. In that spirit, do you 
have a specific use case for a data dictionary? What elements would you like to 
see in a data dictionary?

If you have suggestions, please feel free to respond to the list or to me 
directly.

I appreciate your feedback!

All the best,
Carolyn


Carolyn Runyon
Leader, UAC Reports Sub-team


Assistant Head of Collection Services and Director of Special Collections 
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403 carolyn-run...@utc.edu, (423) 
425-4503 Dept. 6456, LIB 439D

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Re: [Archivesspace_Users_Group] Help with ASCK plug in

[Christine Di Bella]

Hi Jessika,

Others on the listserv will likely have good information for you about that 
plugin, but I’m also going to put a support ticket in for you on this about the 
issue of components not appearing to be associated with their parent in the 
PUI. (You’ll see another message about that in a minute.) When you get a 
solution, it would be great if you’d share it back to the list.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibe...@lyrasis.org
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Drmacich, Jessika
Sent: Wednesday, November 29, 2017 10:15 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Help with ASCK plug in

Hi all,

We have installed the ASCK plugin (https://github.com/hudmol/asck) in order to 
try to find any data inconsistencies (our re-indexing seems to be looping and 
never seems to stop)

I'm looking for any output from this plugin in our archivesspace.out logfile 
but not seeing anything. Does anyone have any experience with this plugin that 
can let us know what text we should be looking for in these logs to show output 
from this plugin?  Is there a way to even see that it loaded correctly? The 
documentation on their site is very sparse and just says "It reports on the 
number of records found and how many are invalid or throw errors." but never 
gives any examples of what to look for.

Best,

Jessika

Jessika Drmacich
Records Manager & Digital Resources Archivist
Williams College Libraries
Special Collections
413-597-4725
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Re: [Archivesspace_Users_Group] Data Dictionary

[Rees, John (NIH/NLM) [E]]

This is fantastic. The EAD tag library springs to mind as a useful abstract 
model, but ASpace would benefit from the additional implementation details.

My list of elements would include:
Field Description
Allowable Attributes
Where fields/mixins are stored internally
Data type and/or range restrictions
User interface mappings -- for example what fields are used where in the 
Digital Object creation interface
Mappings to external data standards (MODS, EAD, RDA, MARC)
Usage examples

John


John P. Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine
301-827-4510



-Original Message-
From: Runyon, Carolyn [mailto:carolyn-run...@utc.edu] 
Sent: Wednesday, November 29, 2017 9:18 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Data Dictionary

Hi All,

The ArchivesSpace User Advisory Council Reports Sub-team is working on a data 
dictionary. As we are building this document, we are soliciting feedback from 
the community to ensure a usable, value-added product. In that spirit, do you 
have a specific use case for a data dictionary? What elements would you like to 
see in a data dictionary?

If you have suggestions, please feel free to respond to the list or to me 
directly.

I appreciate your feedback!

All the best,
Carolyn


Carolyn Runyon
Leader, UAC Reports Sub-team


Assistant Head of Collection Services and Director of Special Collections 
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403 carolyn-run...@utc.edu, (423) 
425-4503 Dept. 6456, LIB 439D

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[Archivesspace_Users_Group] Help with ASCK plug in

[Drmacich, Jessika]

Hi all,

We have installed the ASCK plugin (https://github.com/hudmol/asck) in order
to try to find any data inconsistencies (our re-indexing seems to be
looping and never seems to stop)

I'm looking for any output from this plugin in our archivesspace.out
logfile but not seeing anything. Does anyone have any experience with this
plugin that can let us know what text we should be looking for in these
logs to show output from this plugin?  Is there a way to even see that it
loaded correctly? The documentation on their site is very sparse and just
says "It reports on the number of records found and how many are invalid or
throw errors." but never gives any examples of what to look for.

Best,

Jessika

Jessika Drmacich
Records Manager & Digital Resources Archivist
Williams College Libraries
Special Collections
413-597-4725
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Re: [Archivesspace_Users_Group] Data Dictionary

[Stasiulatis, Suzanne]

Hi Carolyn,

Our institution wishes to use the data dictionary to crosswalk to other systems 
here at PSA. We also hope to share this information with IT and non-archivists. 
We are also very much looking forward to this the final product. We would hope 
that the elements correspond to common field names.

Thanks for your efforts!

Suzanne

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Christie Peterson
Sent: Wednesday, November 29, 2017 9:39 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Data Dictionary

Hi Carolyn,

I'm really, really happy to see this project getting off the ground. I've 
wished for a data dictionary for ASpace many times in the past few years, and 
have on more than one occasion found myself looking at the specifications from 
before it was built 
(http://archivesspace.org/application/specifications/),
 at a self-generated SQL diagram, and then at the current application 
interface, and trying to interpret the underlying structure.

These are probably more generic than you want, but here are two use cases from 
my own experience:

  *   As an archivist, I want to understand the required structures of data 
elements and their relationships to other data elements, so that I can leverage 
computational methods for cleaning up data content.
  *   As an archivist, I want to understand the intended use of data elements 
so that I can make informed decisions about local practices.
  *   As an archivist, I want documentation of the ArchivesSpace elements and 
data structure that is standardized, clear, and up-to-date so that I can share 
it with non-archivist technologists I am collaborating with on projects.
Please let me know if you need any help with this project; I am very 
enthusiastic about seeing it completed and maintained.

Cheers,

Christie Peterson


On Wed, Nov 29, 2017 at 9:18 AM Runyon, Carolyn 
> wrote:
Hi All,

The ArchivesSpace User Advisory Council Reports Sub-team is working on a data 
dictionary. As we are building this document, we are soliciting feedback from 
the community to ensure a usable, value-added product. In that spirit, do you 
have a specific use case for a data dictionary? What elements would you like to 
see in a data dictionary?

If you have suggestions, please feel free to respond to the list or to me 
directly.

I appreciate your feedback!

All the best,
Carolyn


Carolyn Runyon
Leader, UAC Reports Sub-team


Assistant Head of Collection Services and Director of Special Collections
University of Tennessee at Chattanooga Library
615 McCallie Ave., Chattanooga, TN  37403
carolyn-run...@utc.edu, (423) 
425-4503
Dept. 6456, LIB 439D

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--

Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
413-585-2996
cpeter...@smith.edu

pronouns: she/her/hers
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Re: [Archivesspace_Users_Group] Linking related accessions below collection level

[Jordon Steele]

Thanks for the responses so far. Seems like it hasn’t come up before. I created 
a feature request ticket here: 
https://archivesspace.atlassian.net/browse/AR-1942

Feel free to watch/vote.

We’ve got a long list of customizations we intend to make to ASpace in the next 
few months, but I’ll add this to our queue to see if it’s something we 
can/ought to work on.

Best,

Jordon

Jordon Steele
Hodson Curator of the University Archives
Special Collections
The Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
410-516-5493
jste...@jhu.edu

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Kari R Smith
Sent: Tuesday, November 28, 2017 2:34 PM
To: Archivesspace Users Group 
Cc: archivesspace_users_group-boun...@lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Linking related accessions below 
collection level

To add to this thread, a gap in the current functionality of ArchivesSpace is a 
place to note actual Processing actions – more than just in a Processing Notes 
field.  For me, this would include being able to trace items back to an 
accession record, noting what’s been weeded, moved, etc. especially after a 
collection has been actively used by researchers (this would give a trace for 
when a citation says xx is in box 5 but it’s now in box 10 or has been removed 
due to additional processing work.)  In most cases, I would want this 
information not Public, but in structured data so it could be queried or 
reported.

Is anyone working on a Processing module?  I know there has been a Collection 
Assessment module in the works.

Kari

--
Kari R. Smith
Institute Archivist and Program Head, Digital Archives
Institute Archives & Special Collections, MIT Libraries
Massachusetts Institute of Technology, Cambridge, Massachusetts 02139
IASC office: 617.258.5568  http://libraries.mit.edu/archives/
she | her | hers   @karirene69  [smithkr at mit.edu]

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
vivianlea.so...@kofc.org
Sent: Tuesday, November 28, 2017 12:38 PM
To: Archivesspace Users Group 
>
Cc: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Linking related accessions below 
collection level


Hi Jordon,

I would be interested in this functionality.  I seldom get a complete record 
group in one accession, so I am constantly adding accessions to my record 
groups.  Sign me up as someone willing to push for this functionality!

Sincerely,
VivianLea

VivianLea Solek
Archivist
Knights of Columbus Supreme Council Archives

Knights of Columbus Museum
1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

[Inactive hide details for Jordon Steele ---11/28/2017 11:57:30 AM---Hi all, We 
have an interest in linking archival objects (i.]Jordon Steele ---11/28/2017 
11:57:30 AM---Hi all, We have an interest in linking archival objects (i.e. the 
levels below collection level) in

From: Jordon Steele >
To: Archivesspace Users Group 
>,
Date: 11/28/2017 11:57 AM
Subject: [Archivesspace_Users_Group] Linking related accessions below 
collection level
Sent by: 
archivesspace_users_group-boun...@lyralists.lyrasis.org





Hi all,

We have an interest in linking archival objects (i.e. the levels below 
collection level) in resource records back to the accessions they came from. 
The situation that precipitated discussion about this possibility was that we 
have one series of materials that is associated with multiple accession records.

Unless I’m missing something, the only way one can currently link to accessions 
from resource records is at the collection level. There is no “Related 
accessions” feature at levels below that.

The way we’re doing this now is creating an accruals note at the appropriate 
level and typing the accession number into the free text field, but having a 
direct link between the two would be handy. For born-digital collections, we 
are also linking the original containers from which the digital content came to 
the appropriate level in the resource record using the instance module.

I’m wondering if others in the community have discussed or considered this 
before.

Thanks!

Best,

Jordon

Re: [Archivesspace_Users_Group] Data Dictionary

[Christie Peterson]

Hi Carolyn,

I'm really, really happy to see this project getting off the ground. I've
wished for a data dictionary for ASpace many times in the past few years,
and have on more than one occasion found myself looking at the
specifications from before it was built (
http://archivesspace.org/application/specifications/), at a self-generated
SQL diagram, and then at the current application interface, and trying to
interpret the underlying structure.

These are probably more generic than you want, but here are two use cases
from my own experience:

   - As an archivist, I want to understand the required structures of data
   elements and their relationships to other data elements, so that I can
   leverage computational methods for cleaning up data content.
   - As an archivist, I want to understand the intended use of data
   elements so that I can make informed decisions about local practices.
   - As an archivist, I want documentation of the ArchivesSpace elements
   and data structure that is standardized, clear, and up-to-date so that I
   can share it with non-archivist technologists I am collaborating with on
   projects.

Please let me know if you need any help with this project; I am very
enthusiastic about seeing it completed and maintained.

Cheers,

Christie Peterson


On Wed, Nov 29, 2017 at 9:18 AM Runyon, Carolyn 
wrote:

> Hi All,
>
> The ArchivesSpace User Advisory Council Reports Sub-team is working on a
> data dictionary. As we are building this document, we are soliciting
> feedback from the community to ensure a usable, value-added product. In
> that spirit, do you have a specific use case for a data dictionary? What
> elements would you like to see in a data dictionary?
>
> If you have suggestions, please feel free to respond to the list or to me
> directly.
>
> I appreciate your feedback!
>
> All the best,
> Carolyn
>
>
> Carolyn Runyon
> Leader, UAC Reports Sub-team
>
>
> Assistant Head of Collection Services and Director of Special Collections
> University of Tennessee at Chattanooga Library
> 615 McCallie Ave., Chattanooga, TN  37403
> carolyn-run...@utc.edu, (423) 425-4503
> Dept. 6456, LIB 439D
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
-- 

Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
413-585-2996
cpeter...@smith.edu

pronouns: she/her/hers
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