Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

2020-07-23 Thread Kottman, Miloche 
Since the agent template is built to be compatible with LC's Name Authority 
File and we heavily use the LC NAF plugin, we follow the guidelines from RDA 
and MARC Authority Format to fill it in.  This will hopefully prevent double 
files in the future.  Catalogers set up and/or review the agent records and 
they are all experienced in setting up headings as MARC records either for NACO 
or in our local file.

We determine what the last name is based on the guidelines in RDA which usually 
says that hyphenated names are treated as the last name and compound names are 
set up based on the preference of the agents country of origin.  The guidelines 
for most countries can be found in the IFLA names of persons document at:  
https://www.ifla.org/node/4953

So this means that everything to the left of the comma in a MARC authority 
record goes in the primary name field.  If no comma (i.e. surname) then put the 
name in the primary name field, e.g. Margaret, $c Sister => put Margaret in 
primary name field.

$q's go in the Fuller Form field

$c's are tricky and you'll have to use judgment for where the information goes, 
e.g. Prefix, Suffix, Title or Qualifier.

$b's go in the Number field

$d's go in the Dates field

--Miloche


**
Miloche Kottman
Head of Cataloging & Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkott...@ku.edu
785-864-3916




From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Natalie 
Adams
Sent: Wednesday, July 22, 2020 9:20 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames

Dear all,

Are there any repositories on the list using ArchivesSpace for agent records 
who would be willing to share any guidance they have prepared for 
users/cataloguers about creating agent records? I'm specifically interested in 
conventions for entering compound and hyphenated surnames or last names.

Any advice would be really helpful.

Best wishes,

Natalie


Natalie Adams
Systems Archivist
Cambridge University Library


Natalie Adams
Systems Archivist
Cambridge University Library
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[Archivesspace_Users_Group] Take a break with ArchivesSpace on Fridays

2020-07-23 Thread Jessica Crouch 
Dear ArchivesSpace Users,



We’ll be hosting another casual open call via zoom at 12pm ET tomorrow. With no 
set agenda or presentation for these calls, this forum is an opportunity to 
connect, chat and recharge. Use this as a time to get help or talk about 
ArchivesSpace (or anything else) in an informal setting or just have a beverage 
with other ArchivesSpace users during this stressful time.



Most of us are doing our jobs under much different conditions than usual. As a 
browser based system you can access from anywhere, the ArchivesSpace 
application may offer a sense of archival normalcy as we each adjust. And with 
a welcoming and robust member community all over the world, ArchivesSpace can 
also offer camaraderie when many of us may feel isolated from our colleagues or 
the professional communities we interact with regularly.



Thank you to everyone who joined us last week for a great chat.



We hope to see you all tomorrow.

When: Fridays
Time: 12:00 p.m. – 1:00 p.m. ET (9:00 a.m. – 10:00 a.m. PT)
Where: Zoom

Join the call via the information below:


Join Zoom Meeting

https://lyrasis.zoom.us/j/281962467



Meeting ID: 281 962 467



One tap mobile

+19292056099,,281962467# US (New York)

+13126266799,,281962467# US (Chicago)



Dial by your location

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888 475 4499 US Toll-free

877 853 5257 US Toll-free

Meeting ID: 281 962 467

Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

We seek to provide a welcoming, fun, and safe community experience for everyone 
and adhere to Code4Lib’s CodeofConduct4Lib. The full text of the code of 
conduct is available at: http://bit.ly/coc4lib.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

2020-07-23 Thread Natalie Adams 
Dear Matthew,

Many thanks for getting back to me- that's really useful to know. I completely 
agree about the NCA Rules- definitely not intuitive for the end user.

Best wishes,

Natalie

Natalie Adams
Systems Archivist
Cambridge University Library

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Matthew 
Neely 
Sent: 23 July 2020 09:44
To: 'Archivesspace Users Group' 

Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames


Hi Natalie,



The full name record is placed in the Primary Sort Name field in the Agent 
Record and we also use the Source and Rules fields. We don’t use the other 
fields.



I personally don’t think that the NCA guidance on compound surnames is 
particularly helpful.



Best wishes,

Matthew



--

Matthew Neely

Senior Archivist

Special Collections

Bodleian Libraries



Tel: 01865 287158

Post: The Weston Library, Broad Street, Oxford, OX1 3BG

Email: matthew.ne...@bodleian.ox.ac.uk

Web: http://www.bodleian.ox.ac.uk/weston



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Natalie 
Adams
Sent: 22 July 2020 17:06
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames



Dear Matthew and Daniel,



Many thanks for replying so quickly.

Matthew- could you share details of how Violet Bonham Carter's agent record is 
constructed in your staff interface?



Daniel- the issue with the UK's NCA Rules is that the primary part of the name 
is the final element of a compound or hyphenated surname (Carter in Matthew's 
example). I wanted to check we'd be right to construct an agent record like 
this:-



Primary part of name: Carter

Rest of name: Helen Violet Bonham



Not

Primary part of name: Bonham Carter

Rest of name: Helen Violet



A sanity check with the listserv would be reassuring!



Best wishes,



Natalie









Natalie Adams

Systems Archivist

Cambridge University Library





From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Matthew Neely 
mailto:matthew.ne...@bodleian.ox.ac.uk>>
Sent: 22 July 2020 16:24
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames



Hi Natalie,



We’ve followed the UK’s NCA Rules for Names in our implementation (a practice 
we have used historically at the Bodleian). For example, Violet Bonham Carter 
is Carter | Lady | Helen Violet | Bonham | 1887-1969 | née Asquith | Baroness 
Asquith of Yarnbury | Liberal political 
figure in the Primary 
Part of Name field in the Agent record.



Best wishes,

Matthew

--

Matthew Neely

Senior Archivist

Special Collections

Bodleian Libraries



Tel: 01865 287158

Post: The Weston Library, Broad Street, Oxford, OX1 3BG

Email: matthew.ne...@bodleian.ox.ac.uk

Web: http://www.bodleian.ox.ac.uk/weston



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Natalie Adams
Sent: 22 July 2020 15:20
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames



Dear all,



Are there any repositories on the list using ArchivesSpace for agent records 
who would be willing to share any guidance they have prepared for 
users/cataloguers about creating agent records? I'm specifically interested in 
conventions for entering compound and hyphenated surnames or last names.



Any advice would be really helpful.



Best wishes,



Natalie





Natalie Adams

Systems Archivist

Cambridge University Library





Natalie Adams

Systems Archivist

Cambridge University Library
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Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and compound or hyphenated surnames

2020-07-23 Thread Matthew Neely 
Hi Natalie,

The full name record is placed in the Primary Sort Name field in the Agent 
Record and we also use the Source and Rules fields. We don't use the other 
fields.

I personally don't think that the NCA guidance on compound surnames is 
particularly helpful.

Best wishes,
Matthew

--
Matthew Neely
Senior Archivist
Special Collections
Bodleian Libraries

Tel: 01865 287158
Post: The Weston Library, Broad Street, Oxford, OX1 3BG
Email: matthew.ne...@bodleian.ox.ac.uk
Web: http://www.bodleian.ox.ac.uk/weston

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Natalie 
Adams
Sent: 22 July 2020 17:06
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames

Dear Matthew and Daniel,

Many thanks for replying so quickly.

Matthew- could you share details of how Violet Bonham Carter's agent record is 
constructed in your staff interface?

Daniel- the issue with the UK's NCA Rules is that the primary part of the name 
is the final element of a compound or hyphenated surname (Carter in Matthew's 
example). I wanted to check we'd be right to construct an agent record like 
this:-

Primary part of name: Carter
Rest of name: Helen Violet Bonham

Not
Primary part of name: Bonham Carter
Rest of name: Helen Violet

A sanity check with the listserv would be reassuring!

Best wishes,

Natalie





Natalie Adams
Systems Archivist
Cambridge University Library


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Matthew Neely 
mailto:matthew.ne...@bodleian.ox.ac.uk>>
Sent: 22 July 2020 16:24
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames


Hi Natalie,



We've followed the UK's NCA Rules for Names in our implementation (a practice 
we have used historically at the Bodleian). For example, Violet Bonham Carter 
is Carter | Lady | Helen Violet | Bonham | 1887-1969 | née Asquith | Baroness 
Asquith of Yarnbury | Liberal political 
figure in the Primary 
Part of Name field in the Agent record.



Best wishes,

Matthew

--

Matthew Neely

Senior Archivist

Special Collections

Bodleian Libraries



Tel: 01865 287158

Post: The Weston Library, Broad Street, Oxford, OX1 3BG

Email: matthew.ne...@bodleian.ox.ac.uk

Web: http://www.bodleian.ox.ac.uk/weston



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Natalie Adams
Sent: 22 July 2020 15:20
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Agent records in ArchivesSpace and 
compound or hyphenated surnames



Dear all,



Are there any repositories on the list using ArchivesSpace for agent records 
who would be willing to share any guidance they have prepared for 
users/cataloguers about creating agent records? I'm specifically interested in 
conventions for entering compound and hyphenated surnames or last names.



Any advice would be really helpful.



Best wishes,



Natalie





Natalie Adams

Systems Archivist

Cambridge University Library





Natalie Adams

Systems Archivist

Cambridge University Library
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