[Archivesspace_Users_Group] Webinar Reminder - Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

[Jessica Crouch]

Dear ArchivesSpace users,

There’s still time to register for next week’s webinar on implementing 
ArchivesSpace in a remote work environment. In this webinar, Tomaro Taylor, 
Amanda Boczar, and Anastasia Temkina of USF Libraries - Tampa Special 
Collections will illustrate how they structured their complete migration to 
ArchivesSpace in a remote environment, including the active incorporation of 
student workers with various levels of archival experience.



When: July 7, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom



Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw



This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:



In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries - Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.



Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists' Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor's degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Who should attend:

Anyone interested in implementing ArchivesSpace, developing a migration plan or 
using ArchivesSpace remotely.



Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]



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[Archivesspace_Users_Group] Announcing the next ArchivesSpace Trainers Corps Office Monday, July 19th at 2pm ET/11am PT

[Jessica Crouch]

Dear ArchivesSpace Users,



The second ArchivesSpace Trainers Corps “Office Hour” will be Monday, July 19th 
at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers 
Corps will demo a task or tool frequently used by ArchivesSpace members and 
take questions related to a pre-determined topic.


For this open call, the Trainers Corps will briefly explain the difference 
between full mode and light mode in the ArchivesSpace Agents module and how to 
enable and toggle between the two.  This feature is new to ArchivesSpace 
v3.0/3.0.1.  Following the presentation, you will have the opportunity to ask 
questions about the topic, followed by a general Q about all things agents.  
If you would like to suggest a topic for a future “Office Hour,” you can do so 
at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: July 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Full mode vs. light mode in the  ArchivesSpace Agents module


Registration: 
https://lyrasis.zoom.us/meeting/register/tJckce-trjwtH9SW4q2BywTYU1YkkJo-5Sr6

Over the next year, the Trainers Corps will offer regularly scheduled trainings 
and office hours covering a variety of topics on all things ArchivesSpace.  
Registration for each training will be separate and registration will open 
closer to each training date. Information about this training program is 
available at 
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.


If you have any questions, feel free to contact us at 
archivesspaceh...@lyrasis.org.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org
[page1image482511520]

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