[Archivesspace_Users_Group] ArchivesSpace Update - August 2021

[Jessica Crouch]

[cid:image001.jpg@01D79E74.8E8959C0]


ArchivesSpace Update – August 2021



Development


ArchivesSpace v3.0.2 is currently available at 
https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2. Version 
3.0.2 is the direct result of community feedback about the migration of date 
sub-records attached to agents. The updated migration will create an equal 
number of new structured date sub-records from the original date sub-records 
and do some parsing of date expressions in range dates into begin and end date 
expressions. This migration will be skipped if you previously upgraded to 3.0.0 
or 3.0.1.


Please note that the timing of this smaller release was intended to meet the 
needs of institutions that needed to complete an upgrade before the end of the 
summer. If you do not have that kind of time pressure, you should wait for the 
3.1.0 version, which we expect to put out very soon. That will be a more 
typical release with the usual complement of bug fixes, feature enhancements, 
and infrastructure improvements.


Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to 
ArchivesSpace during Remote Work

Due to the impact of Hurricane Elsa on the presenters, this webinar has been 
rescheduled from its original date of July 7, 2021.  This webinar will now be 
on September 1, 2021. If you registered for the original webinar, your 
registration has been transferred to the new webinar date.

When: September 1, 2021


Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)


Where: Zoom


Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw


This webinar will be recorded and made available on the ArchivesSpace YouTube 
channel.



Webinar description:


In February 2020, USF Libraries – Tampa Special Collections formally began the 
process to migrate to ArchivesSpace. Those discussions quickly stalled, 
however, when the University asked that they begin to formulate continuity of 
operations plans for remote work in preparations for what was then a 
hypothetical shutdown.



Early into lockdown, USF determined that it would actually be the perfect time 
to migrate to ArchivesSpace. The campus was closed, no Reading Room services 
could be provided, and staff wanted to engage in meaningful projects. Guiding a 
team consisting of librarians, staff, and student employees, Special 
Collections organized a multi-phase plan for preparing data for migration, 
undergoing migration, and cleaning records in ArchivesSpace. As staff begin to 
gain more physical access in 2021, they are finalizing the clean up and ready 
to engage with patrons using ArchivesSpace.



In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF 
Libraries – Tampa Special Collections will illustrate how they structured their 
complete migration to ArchivesSpace in a remote environment, including the 
active incorporation of student workers with various levels of archival 
experience. No one on staff had prior experience with ArchivesSpace and all 
members of the team were trained in stages. They will also address how this 
project encouraged a more holistic reassessment, including systematically 
evaluating finding aids for missing information, conscious editing of 
descriptive content and subject headings, and the addition of classification 
headers.



A Q will follow.


Presenter Information:



Tomaro Taylor is the Head of Special Collections at the University of South 
Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 
years of experience implementing policies, procedures, guidelines, and best 
practices in the archival field. She currently serves as President of the 
Academy of Certified Archivists and Co-Manager of the Society of American 
Archivists’ Digital Archives Specialist (DAS) Exam.



Amanda Boczar is Special Collections Operations Manager at the University of 
South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 
12 years of experience in higher education, and joined the library in 2019. She 
was responsible for the migration to ArchivesSpace, and supervised student and 
employee training through the process.



Ana Temkina is a student assistant at USF Libraries Tampa campus, Special 
Collections. She received her bachelor’s degree in Library and Information 
Science, Children’s Literature track, from St. Petersburg State University of 
Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology 
and will soon graduate to continue her academic path at the University of 
Kentucky. Library work remains one of her great passions.



Announcing the first ArchivesSpace Core Committers Open Call

The ArchivesSpace Core Committers group will offer their first community-wide 
open call on September 13, 2021, at 2pm ET/11am PT.  This call is open to 
anyone using or interested in using ArchivesSpace in a more technical capacity.



The ArchivesSpace Core Committers 

[Archivesspace_Users_Group] Migrating legacy box/folder lists

[Tessa Wakefield]

Hi!
How have people migrated their box/folder lists from their previous system
to ArchivesSpace (we currently use Drupal)? We've been playing around with
the "upload via spreadsheet" which works great, but am wondering if people
have other ideas / suggestions as to how to do this work efficiently?

Thanks!!
Tessa

-- 
*Tessa Wakefield (she/her )*

Archival Processor & Reference Associate

University of Northern Iowa

Rod Library

319-273-2132

LIB 342  /  Cedar Falls, IA 50614
uni.edu  /  #1UNI
*To schedule an appointment, please visit **LibCal
. SC is open by appointment
only.*
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group