Re: [Archivesspace_Users_Group] Location/Container Profile Questions

[James Bullen]

Hi David,

Space calculations are based on container profiles and location profiles.

I think the only way to handle modular location profiles would be to create a 
new profile for each shelf configuration in use. Not ideal, but the space 
calculator was not designed with this requirement in mind.

We did this work over five years ago so others may have more current knowledge, 
but a quick check suggests that this remains the case.


Cheers,
James



> On Dec 9, 2021, at 7:54 AM, Mendoza, David  wrote:
> 
> Hi All, I have a multipart question, apologies for any cross posts.  New to 
> the forum, so excuse the length of the questions.
>  
> Regarding linear footage, are calculations in ArchivesSpace based on Location 
> or Container profile entries?  And how does this affect location profiles 
> that are modular?  I.e., we have filing units where shelves can be added or 
> taken away.  If linear footage is based on location profiles, how would the 
> addition or subtraction of shelves, or a change in the stacking limit, be 
> dealt with in location profiles? 
>  
> Thanks
> This message, and any attachments, is for the intended recipient(s) only, may 
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Re: [Archivesspace_Users_Group] Adding hyperlinks to other Resource records within Related Materials note

[Custer, Mark]

For internal linking in EAD, you can use the "@target" attribute.  There is a 
feature in the PUI that exploits this, as well.  The documentation is a bit 
rough, but here's a link:  
https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-Internallinking

For external linking, the "@href" attribute should be picked up in the PUI, as 
well, and will definitely be available in the EAD exports, as Corey notes.

Ashley, can you share what you've tried so far, and where it's not working, 
e.g. PUI, EAD export, PDF exports, etc.)?



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Corey 
Schmidt
Sent: Wednesday, 08 December, 2021 3:18 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Adding hyperlinks to other Resource 
records within Related Materials note

Hi Ashley,

The closest documentation I can find that relates to adding hyperlinks to a 
resource note is the Using EAD Tagging, XML, Special Characters and Punctuation 
in Text 
Fields
 page in the Help Center, but it doesn't call out your use case specifically.

We here at UGA use the  tag to link to other collections within our 
repository. However, we don't use the PUI, so I'm not sure how or if the PUI 
generates hyperlinks using the archref tag. Someone else here may be able to 
help with that, but my suspicion is the EAD3 schema examples for that tag might 
provide a clue on how to do it: 
https://www.loc.gov/ead/EAD3taglib/EAD3.html#elem-archref,
 specifically this one:



Mary Smith 
Papers


Jeremiah Smith 
Correspondence



Or if you're using EAD2002 schema, use this as a reference: 
https://www.loc.gov/ead/tglib/elements/archref.html.
 Anywhere the href attribute can be included may get you the hyperlink you're 
looking for. I was thinking if the PUI can add hyperlinks using local 
references, like using the id attribute to generate a hyperlink based on 
matching collection ids, that would be awesome and mean you wouldn't have to 
use the href attribute to post an actual link. BUT, I'm not sure how it works 
so that is probably a red herring.

Others on this listserv may be more able to help than I can.

Sincerely,

Corey


Corey Schmidt
Special Collections Libraries | ArchivesSpace Project Manager



corey.schm...@uga.edu


[University of Georgia]

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Ashley Gray mailto:agr...@berklee.edu>>
Sent: Wednesday, December 8, 2021 12:41 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Adding hyperlinks to other Resource 
records within Related Materials note

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi, all,
Could anyone point me to documentation for adding hyperlinks to a Resource 
note? I'm trying to link to other collections in our archivesspace instance in 
the Related Materials note, but I'm clearly using the wrong tags or 
mis-wrapping the elements, as I can't get anything to display. I haven't been 
able to find any examples or detailed instructions in the Help Center. Would 
appreciate any tips!

Thanks,
Ashley

Ashley Gray
Processing Archivist
Berklee Archives
Berklee College of Music
Boston Conservatory at Berklee
Tel: 617-747-6774
agr...@berklee.edu


___

Re: [Archivesspace_Users_Group] Adding hyperlinks to other Resource records within Related Materials note

[Corey Schmidt]

Hi Ashley,

The closest documentation I can find that relates to adding hyperlinks to a 
resource note is the Using EAD Tagging, XML, Special Characters and Punctuation 
in Text 
Fields
 page in the Help Center, but it doesn't call out your use case specifically.

We here at UGA use the  tag to link to other collections within our 
repository. However, we don't use the PUI, so I'm not sure how or if the PUI 
generates hyperlinks using the archref tag. Someone else here may be able to 
help with that, but my suspicion is the EAD3 schema examples for that tag might 
provide a clue on how to do it: 
https://www.loc.gov/ead/EAD3taglib/EAD3.html#elem-archref, specifically this 
one:



Mary Smith 
Papers




Jeremiah Smith 
Correspondence





Or if you're using EAD2002 schema, use this as a reference: 
https://www.loc.gov/ead/tglib/elements/archref.html. Anywhere the href 
attribute can be included may get you the hyperlink you're looking for. I was 
thinking if the PUI can add hyperlinks using local references, like using the 
id attribute to generate a hyperlink based on matching collection ids, that 
would be awesome and mean you wouldn't have to use the href attribute to post 
an actual link. BUT, I'm not sure how it works so that is probably a red 
herring.

Others on this listserv may be more able to help than I can.

Sincerely,

Corey


Corey Schmidt
Special Collections Libraries | ArchivesSpace Project Manager


corey.schm...@uga.edu


[University of Georgia]

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Ashley 
Gray 
Sent: Wednesday, December 8, 2021 12:41 PM
To: archivesspace_users_group@lyralists.lyrasis.org 

Subject: [Archivesspace_Users_Group] Adding hyperlinks to other Resource 
records within Related Materials note

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]

Hi, all,

Could anyone point me to documentation for adding hyperlinks to a Resource 
note? I'm trying to link to other collections in our archivesspace instance in 
the Related Materials note, but I'm clearly using the wrong tags or 
mis-wrapping the elements, as I can't get anything to display. I haven't been 
able to find any examples or detailed instructions in the Help Center. Would 
appreciate any tips!

Thanks,
Ashley

Ashley Gray
Processing Archivist
Berklee Archives
Berklee College of Music
Boston Conservatory at Berklee
Tel: 617-747-6774
agr...@berklee.edu


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Re: [Archivesspace_Users_Group] Batch find and replace

[Valerie Addonizio]

Bri,

When reading your question I wanted to relay what is only a suspicion that this 
might not be so much about the Find and Replace tool as about the specific 
field you're trying to modify. ArchivesSpace is very protective of Ref IDs; in 
my experience you can't modify them through the API, only directly in the db. I 
wonder if that is the underlying issue. I know the Find and Replace tool gives 
RefID as a field option, so I'm also curious about this and if anyone else has 
experience using it on that field in particular.

-Valerie

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of 
McLaughlin, Brianna Jean
Sent: Wednesday, December 8, 2021 11:56 AM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Batch find and replace

Hi,

Has anyone successfully used the batch find and replace function on 
ArchivesSpace? I've tried to use it to replace periods in Ref IDs with dashes. 
At the end of the job log, it says "All done, logging modified records" and 
lists the correct components as being edited. However, no changes occurred on 
the components.

I'd appreciate any input!

Thanks,

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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[Archivesspace_Users_Group] Adding hyperlinks to other Resource records within Related Materials note

[Ashley Gray]

Hi, all,

Could anyone point me to documentation for adding hyperlinks to a Resource
note? I'm trying to link to other collections in our archivesspace instance
in the Related Materials note, but I'm clearly using the wrong tags or
mis-wrapping the elements, as I can't get anything to display. I haven't
been able to find any examples or detailed instructions in the Help Center.
Would appreciate any tips!

Thanks,
Ashley

*Ashley Gray*
*Processing Archivist*
Berklee Archives
Berklee College of Music
Boston Conservatory at Berklee
Tel: 617-747-6774
agr...@berklee.edu
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[Archivesspace_Users_Group] Batch find and replace

[McLaughlin, Brianna Jean]

Hi,

Has anyone successfully used the batch find and replace function on 
ArchivesSpace? I've tried to use it to replace periods in Ref IDs with dashes. 
At the end of the job log, it says "All done, logging modified records" and 
lists the correct components as being edited. However, no changes occurred on 
the components.

I'd appreciate any input!

Thanks,

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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[Archivesspace_Users_Group] Setting Ref ids

[McLaughlin, Brianna Jean]

Hi,

Could anyone confirm that they can set their own Ref ids (component 
identifiers) via spreadsheet import as of AS version 2.8.1? I know it works in 
the 3.1.1 Sandbox.

Thanks,

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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