Re: [Archivesspace_Users_Group] [External] Re: User Defined Fields use cases

2022-03-02 Thread McLaughlin, Brianna Jean 
Thank you all for the examples!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Kevin W. 
Schlottmann
Sent: Tuesday, March 1, 2022 2:52 PM
To: Archivesspace Users Group 
Subject: [External] Re: [Archivesspace_Users_Group] User Defined Fields use 
cases

This message was sent from a non-IU address. Please exercise caution when 
clicking links or opening attachments from external sources.

Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and 
have a little custom mapping that outputs these to the MARC 035 field.  We also 
have a user-defined controlled vocabulary list that we use to assign records to 
a collecting area (e.g. Literature, US History) that correspond to a curatorial 
area of strength.

BTW I love this thread - it's great to see how others are using these fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt 
mailto:corey.schm...@uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of 
acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number – current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received

Corey

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org]
 On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

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--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
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[Archivesspace_Users_Group] Indexing issues with 3.2.0

2022-03-02 Thread Tom Hanstra 
We have a fairly large collection (765 K records)  which I'm indexing on a
3.2.0 instance. What I'm seeing now on both times it has completed is that
the indexer will complete (last message) and then go into the long gap
where it (I assume) is doing some post-indexing cleanup prior to reporting
a large number of deleted records. During that time, it reports an error in
connecting to the database.

I really doubt that the database is inaccessible during that time period.
Is this error just a matter of the server temporarily losing connection,
which is reestablished later?  Or is this something that could be causing
actual issues for the indexing?  What is actually going on during that gap
between the time when it says the last of the records is indexed and the
time it reports records being deleted? For us, that gap can last several
hours.

Thanks in advance for any help you can provide to clarify what happens.

Tom

-- 
*Tom Hanstra*
*Sr. Systems Administrator*
hans...@nd.edu
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Re: [Archivesspace_Users_Group] Listserv preferences

2022-03-02 Thread Jessica Crouch 
Hi Rick (and the rest of the user group listserv),

You can always manage your listserv preferences at 
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group.

You can find this and other resources for accessing ArchivesSpace member 
benefits in the member area of the ArchivesSpace 
website.

Best,
Jessica

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.cro...@lyrasis.org





From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Neal, 
Rick 
Date: Tuesday, March 1, 2022 at 3:22 PM
To: Archivesspace Users Group 
Subject: [Archivesspace_Users_Group] Quick question
Good afternoon,

I want to thank everyone who answered my many questions concerning 
ArchivesSpace through the years.  I have one last request.  I will no longer be 
supporting ArchivesSpace and need to remove myself from this listserve.
Can someone point me to the directions on how to do that?

Thanks very much!

Rick Neal

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Kevin W. 
Schlottmann
Sent: Tuesday, March 1, 2022 2:52 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases

External Email: Use caution in opening links, attachments, and buying gift 
cards.

Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and 
have a little custom mapping that outputs these to the MARC 035 field.  We also 
have a user-defined controlled vocabulary list that we use to assign records to 
a collecting area (e.g. Literature, US History) that correspond to a curatorial 
area of strength.

BTW I love this thread - it's great to see how others are using these fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt 
mailto:corey.schm...@uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of 
acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number – current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received

Corey

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org]
 On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: 
archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource 
or Accession records?

Thanks!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University
812-856-3321

___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group