Re: [Archivesspace_Users_Group] Batch deleting unassociated top containers

[Dan Michelson]

Hi Lev,

I regularly delete unassociated top containers since it's so easy to end up
with them and have never had problems.

The only precaution I take is not to delete them when anyone else is doing
work that might involve creation of new top containers on the off chance
that they might have created a top container but not linked it to anything
in the moment that I ran the search.

Unless you have workflows that involve creating new top containers in
advance of linking them to records (which is very unlikely, we have an odd
use case where we do that under certain circumstances), I can't think of
any other potential issues.

All the best,

Dan


On Wed, May 31, 2023 at 12:01 PM Earle, Lev 
wrote:

> Hello everyone,
>
>
>
> This is a bit of a silly question, but I’ve just stumbled on how to batch
> delete unassociated top containers in the back end, and wanted to see if
> anyone else had noticed any adverse effects when doing this. It would
> certainly be nice to get rid of all of them at once, but considering we
> have almost 6000 of them (I’m hiding my face in shame), we’re a little
> nervy about pushing that button.
>
>
>
> Cheers,
>
> -Lev.
>
>
>
> ___
>
> Lev Earle - *they/them *
>
> Special Collections Processing Archivist – RBSCP
>
> University of Rochester River Campus Libraries
>
>
>
> I am currently working from the Library Annex on Mondays 9-6, remotely on
> Tuesdays 11-7:30, and on site at Rhees Wednesday-Friday, 9-6pm. If you need
> to reach me urgently, please text or call me at 401.369.0330.
>
>
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Dan Michelson
Collections Archivist
Smith College Special Collections

For current library access and services details, see Library Services
During COVID-19
.
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[Archivesspace_Users_Group] Batch deleting unassociated top containers

[Earle, Lev]

Hello everyone,

This is a bit of a silly question, but I've just stumbled on how to batch 
delete unassociated top containers in the back end, and wanted to see if anyone 
else had noticed any adverse effects when doing this. It would certainly be 
nice to get rid of all of them at once, but considering we have almost 6000 of 
them (I'm hiding my face in shame), we're a little nervy about pushing that 
button.

Cheers,
-Lev.

___
Lev Earle - they/them
Special Collections Processing Archivist - RBSCP
University of Rochester River Campus Libraries

I am currently working from the Library Annex on Mondays 9-6, remotely on 
Tuesdays 11-7:30, and on site at Rhees Wednesday-Friday, 9-6pm. If you need to 
reach me urgently, please text or call me at 401.369.0330.

___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

Re: [Archivesspace_Users_Group] [External] Collection CSV export

[Ron Van den Branden]

Hi all,

This looks like a very interesting piece of functionality. I'm still intrigued 
by Paul's question:

Regarding being in the core code, I see a 
Github page for it but I 
can't see it mentioned in any of the release notes recently, or any information 
in the import/export 
section
 of the documentation, or in Jira. Can anybody confirm if this is the case or 
is planned?

When checking the official ArchivesSpace code tree in Github, I don't find any 
traces of bulk_update files. Does anyone know more about the status or plans?

Best,

Ron


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of Paul 
Sutherland 
Sent: 25 May 2023 23:18
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] [External] Collection CSV export


WAARSCHUWING: DIT IS EEN EXTERNE MAIL

Deze mail komt van buiten onze organisatie. Kijk eerst of je het mailadres en 
de afzender herkent en/of vertrouwt. Doe dat voor je bijlagen opent of links 
aanklikt. Zo houden we onze organisatie veiliger voor phishing.

Hi Sarit,
Thank you for pointing me to this. We've got it installed and it looks like it 
works smoothly for our purposes right now.
Best,
Paul

On Tue, May 16, 2023 at 9:08 AM Paul Sutherland 
mailto:psutherl...@amphilsoc.org>> wrote:
Hi Sarit,

Thank you - I hadn't noticed this plugin. This sounds like it might be what 
we're looking for.

Regarding being in the core code, I see a 
Github page for it but I 
can't see it mentioned in any of the release notes recently, or any information 
in the import/export 
section
 of the documentation, or in Jira. Can anybody confirm if this is the case or 
is planned?

Best,
Paul


On Thu, May 11, 2023 at 5:46 PM Hand, Sarit mailto:sh...@ap.org>> 
wrote:

Hi Paul,



Right off the cuff I would suggest looking at the bulk updater which is now 
part of the core code in the newest version (I believe).  It was a plugin. You 
can granularly select which records to export into a CVS/excel spreadsheet 
including many of the sub-records.



Hope that is useful.



Cheers,



[cid:188249a8fd84cff311]



Sarit Hand

Digital Archivist
AP Corporate Archives

200 Liberty Street

New York, NY 10281

T 212.621.7035



sh...@ap.org
ap.org

[cid:188249a8fd85b16b22]





From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Paul Sutherland
Sent: Thursday, May 11, 2023 5:04 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Collection CSV export



[EXTERNAL]

Hi all,



I'm looking for a way to export a CSV of all the Archival Objects under a 
specific Resource (collection). The goal would be to generate a CSV of every 
child archival object (through all levels of hierarchy*), including all fields 
that have been filled for each archival object. Essentially the opposite of the 
CSV import function.



Specific use cases include making folder labels, producing reports on 
collections' objects, transforming the data for other purposes, running large 
granular searches, etc.



I've looked around plugins and custom reports and nothing appears to match this 
exactly. I wanted to reach out to the community here to see if anyone has 
created such a tool.



There are a couple of ways I can see this being implemented:

  *   a button on the Resource level for Download CSV, under Export

[cid:188249a8fd9692e333]

  *   a version of Report. Report lets you produce a CSV of every archival 
object in the repository but it's limited to 5 results and doesn't let you 
narrow down by parent, as far as I can see.

Thank you for your help,

Paul



(*it could also be all immediate children of a specific archival object rather 
than only the resource level, though this doesn't interact as apparently neatly 
with the rest of the interface).

--

Paul Sutherland (he/his)
Archivist of Indigenous Materials
Center for Native American and Indigenous Research

Library & Museum
American Philosophical Society
105 S. 5th Street, 2nd Floor
Philadelphia, PA 19406

Lenapehoking

215-440-3408