Re: [Archivesspace_Users_Group] collection with processed and unprocessed materials

[Tara Laver]

Thank you, Linda. I'm leaning towards having the unprocessed materials be a 
series, parallel to the processed series, as in the example Courtney shared, 
https://archives.vmfa.museum/repositories/2/resources/239.

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Linda 
Hocking
Sent: Tuesday, May 9, 2023 4:32 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] collection with processed and 
unprocessed materials

Tara,

Here are links to two partially processed collections in our instance. 
Processing was grant funded and the projects were date specific, so some 
collections were a little complicated, but hopefully we made it clear what is 
and what isn't processed.
https://archives.litchfieldhistoricalsociety.org/repositories/2/resources/691
https://archives.litchfieldhistoricalsociety.org/repositories/2/resources/81
I hope you'll also share your solution when you are finished.

Thanks,
Linda
Linda M. Hocking, CA
Curator of Library & Archives
Litchfield Historical Society
P.O. Box 385
Litchfield, CT 06759
860-567-4501
https://www.litchfieldhistoricalsociety.org


From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Tara Laver
Sent: Tuesday, May 9, 2023 5:12 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] collection with processed and unprocessed 
materials

Hi, all. Could someone share an example (preferably in their PUI) of a 
collection that has processed materials (with series) and unprocessed materials 
(equivalent of just a folder list)? I'm trying to figure out how best to 
represent these clearly in AS on the same record. I realize this is almost a 
processing question, but using AS also affects it.

Thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)<https://www.mypronouns.org/what-and-why>
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tla...@nelson-atkins.org<mailto:tla...@nelson-atkins.org>
www.nelson-atkins.org<http://www.nelson-atkins.org/>

[cid:image001.png@01D9832B.6D2A9580]



This message originated outside of the Nelson-Atkins. Please use caution when 
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[Archivesspace_Users_Group] collection with processed and unprocessed materials

[Tara Laver]

Hi, all. Could someone share an example (preferably in their PUI) of a 
collection that has processed materials (with series) and unprocessed materials 
(equivalent of just a folder list)? I'm trying to figure out how best to 
represent these clearly in AS on the same record. I realize this is almost a 
processing question, but using AS also affects it.

Thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)<https://www.mypronouns.org/what-and-why>
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tla...@nelson-atkins.org<mailto:tla...@nelson-atkins.org>
www.nelson-atkins.org<http://www.nelson-atkins.org/>

[cid:image001.png@01D98290.B857E5D0]


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[Archivesspace_Users_Group] training a new staff member

[Tara Laver]

Hello,

I'm curious to learn how you have gone about introducing a new staff member to 
ArchivesSpace and training them. I have somebody starting who had a brief intro 
to it in school but has no real experience with it. Most of what they will be 
doing at first is resource record creation (multi-level) and loading via 
spreadsheet. I don't want to overwhelm but also think that because so much is 
interconnected that having a good sense of the bigger picture of how it all 
works would also be helpful. I'm trying to choose among the many training video 
options available on YouTube and from the help and tutorial pages. If you have 
suggestions on those for what has worked for you in the past or more generally 
how you have approached this, I would be grateful to hear.

Many thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)<https://www.mypronouns.org/what-and-why>
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tla...@nelson-atkins.org<mailto:tla...@nelson-atkins.org>
www.nelson-atkins.org<http://www.nelson-atkins.org/>

[cid:image001.png@01D8D717.4E39A550]


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Re: [Archivesspace_Users_Group] Alma Integration

[Tara Laver]

Nelson-Atkins, too.

From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
[mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Susan Luftschein
Sent: Wednesday, October 31, 2018 4:52 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Alma Integration

As is USC.

Sue Luftschein, Ph.D.
Head of Special Collections/Archival & Metadata Librarian
USC Libraries Special Collections
University of Southern California
Doheny Memorial Library
3550 Trousdale Parkway, Room 207
Los Angeles, CA 90089-0189
tel:213-740-4046
fax:213-740-2343
lufts...@usc.edu

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 On Behalf Of Beth Kilmarx
Sent: Wednesday, October 31, 2018 2:47 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Alma Integration

IUP is definitely interested in the Alma/Aspace intergration
Sent from my iPhone

On Oct 31, 2018, at 5:40 PM, Zhang, Bin 
mailto:bzh...@csus.edu>> wrote:
We at Sacramento State (part of California State University system) are also 
interested in integration between ASpace and Alma/Primo.  Like Northwestern and 
others we are considering harvesting EADs directly to Primo, but would like to 
export collection-level records to Alma…

---
Bin Zhang
Digital Information Services Librarian
Library Systems & IT Services, University Library
California State University, Sacramento
+1 (916) 278-5664 | bzh...@csus.edu


From: 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of "Custer, Mark" mailto:mark.cus...@yale.edu>>
Reply-To: Archivesspace Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Date: Wednesday, October 31, 2018 at 1:51 PM
To: Archivesspace Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Alma Integration

Adrien, Susan, Vernica, and all:

Add me to the interested list! 😊  We are not using Alma right now, but since we 
will eventually migrate from our current ILS to another one that has a robust 
API, I’d love to keep up with what other institutions are doing.

I’ll also say that my thoughts on the matter so far has been along the same 
lines of what Leilani and Benn mentioned – namely, bypassing the ILS, but we 
still need to get those records to WorldCat, etc.  That said, I’ve no clue yet 
whether we’ll be able to achieve that with our next ILS or not, or whether 
we’ll continue to try to keep records in synch between ArchivesSpace and an ILS.

Mark



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Ryan Edwards
Sent: Wednesday, 31 October, 2018 3:54 PM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Alma Integration

Hello,

We, here at the Getty Research Institute are also interested in 
ArchivesSpace/Alma/Primo integration.  We have experimented a bit with the 
Denver plugin in our Sandbox environment.  Currently, we are indexing the 
full-text of our EADs in Primo.  We may also be interested in exploring the 
interplay between Alma bibliographic/holdings/items records and resource 
records/instances in ArchivesSpace.


Thanks,

Ryan

Ryan Edwards
Digital Access and Systems Librarian
Getty Digital – Collection Management Systems
Getty Research Institute
1200 Getty Center Drive, Suite 1100
Los Angeles, CA 90049-1688
reedwa...@getty.edu
310.440.7398

From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org
 [mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org] On Behalf Of 
Hilton, Adrien
Sent: Wednesday, October 31, 2018 6:45 AM
To: Archivesspace Users Group 
mailto:archivesspace_users_group@lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Alma Integration

Hi All,

At Houghton Library, part of the Harvard Library, we too are interested in 
ArchivesSpace/Alma integration.

In terms of functionality for resource description, we looked a bit at the 
Denver plug-in and like the type of data exchange it offers between the 
ArchivesSpace resource record and the Alma Bib and Holdings records using the 
MMS ID. We could also envision the exchange working the other way, starting 
from the Alma record and looking to ArchivesSpace for a resource record with 
that MMS ID (in a locally specified field), creating a resource if non-existent 
or updating if existent.

We would also like to think through subject and agent access points and keeping 
those up-to-date in both systems (using URIs), and optimally, up-t