Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

[Lora Woodford]

Hi Nancy,

I know of at least one existing plugin out there that modifies export behavior 
(and there may be others).  Take a look at: 
https://github.com/duke-libraries/archivesspace-duke-export-option-defaults  
You should be able to customize this to your wishes by adding/removing the 
checked attributes in the html template.

Best,

Lora

From:  on behalf of 
"Kennedy, Nancy" 
Reply-To: Archivesspace Users Group 

Date: Thursday, February 6, 2020 at 12:30 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

Thanks, Andrew.  Figured that might be the case!  And, yes, internal notes are 
the main concern.


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Andrew 
Morrison
Sent: Thursday, February 6, 2020 6:05 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

External Email - Exercise Caution
The  "Include unpublished" checkbox is hardcoded to always be selected.

It would be possible to create a plug-in to change that behaviour. But it seems 
like the sort of thing that ideally would be configurable via group 
permissions, and/or per repository, and that would be an enhancement to the 
core system.

Presumably your concern is over including unpublished notes, because entire 
archival objects and resources can be suppressed, and those are not supposed to 
be included when exporting, regardless of the status of the checkbox.

Andrew.


On Wed, 2020-02-05 at 21:49 +, Kennedy, Nancy wrote:
Hello all!
After upgrading to 2.6, we’ve noticed that the Generate PDF button has an 
“include unpublished” check box that is automatically opt-in.

Is there a way to configure our ArchivesSpace so that a staff member has to 
explicitly check the “include unpublished” check box?  We don’t want someone 
inadvertently skipping past that checkbox and printing out PDFs with internal 
information.


Thanks,
Nancy


Nancy Kennedy
Smithsonian Institution
kenne...@si.edu<mailto:kenne...@si.edu>


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Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

[Kennedy, Nancy]

Thanks, Andrew.  Figured that might be the case!  And, yes, internal notes are 
the main concern.


From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Andrew 
Morrison
Sent: Thursday, February 6, 2020 6:05 AM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

External Email - Exercise Caution
The  "Include unpublished" checkbox is hardcoded to always be selected.

It would be possible to create a plug-in to change that behaviour. But it seems 
like the sort of thing that ideally would be configurable via group 
permissions, and/or per repository, and that would be an enhancement to the 
core system.

Presumably your concern is over including unpublished notes, because entire 
archival objects and resources can be suppressed, and those are not supposed to 
be included when exporting, regardless of the status of the checkbox.

Andrew.


On Wed, 2020-02-05 at 21:49 +, Kennedy, Nancy wrote:
Hello all!
After upgrading to 2.6, we’ve noticed that the Generate PDF button has an 
“include unpublished” check box that is automatically opt-in.

Is there a way to configure our ArchivesSpace so that a staff member has to 
explicitly check the “include unpublished” check box?  We don’t want someone 
inadvertently skipping past that checkbox and printing out PDFs with internal 
information.


Thanks,
Nancy


Nancy Kennedy
Smithsonian Institution
kenne...@si.edu<mailto:kenne...@si.edu>


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Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

[Andrew Morrison]

The  "Include unpublished" checkbox is hardcoded to always be selected.

It would be possible to create a plug-in to change that behaviour. But it seems 
like the sort of thing that ideally would be configurable via group 
permissions, and/or per repository, and that would be an enhancement to the 
core system.

Presumably your concern is over including unpublished notes, because entire 
archival objects and resources can be suppressed, and those are not supposed to 
be included when exporting, regardless of the status of the checkbox.

Andrew.


On Wed, 2020-02-05 at 21:49 +, Kennedy, Nancy wrote:
Hello all!
After upgrading to 2.6, we’ve noticed that the Generate PDF button has an 
“include unpublished” check box that is automatically opt-in.

Is there a way to configure our ArchivesSpace so that a staff member has to 
explicitly check the “include unpublished” check box?  We don’t want someone 
inadvertently skipping past that checkbox and printing out PDFs with internal 
information.


Thanks,
Nancy


Nancy Kennedy
Smithsonian Institution
kenne...@si.edu


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[Archivesspace_Users_Group] Generate PDF - unpublished check box

[Kennedy, Nancy]

Hello all!
After upgrading to 2.6, we've noticed that the Generate PDF button has an 
"include unpublished" check box that is automatically opt-in.

Is there a way to configure our ArchivesSpace so that a staff member has to 
explicitly check the "include unpublished" check box?  We don't want someone 
inadvertently skipping past that checkbox and printing out PDFs with internal 
information.


Thanks,
Nancy


Nancy Kennedy
Smithsonian Institution
kenne...@si.edu

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