Re: [Archivesspace_Users_Group] MARCXML Import Error
Mark, Thanks again for the background information! I was able to add a $f undated to each 245, and the records did load into AS. Do you know if there is a way for us to locally edit the mapping table so that item record notes and barcodes can be imported into the AS records, too? Thanks! Eddie *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Custer, Mark *Sent:* Wednesday, May 20, 2020 6:07 PM *To:* Archivesspace Users Group < archivesspace_users_group@lyralists.lyrasis.org> *Subject:* Re: [Archivesspace_Users_Group] MARCXML Import Error Eddie, Thanks! Having the file on hand make it much easier to see what’s going on. The kicker is that the first record that the ASpace MARC importer is failing on is the record with a title remainder = More “Yale Talks” . So, the issue is that the ASpace importer isn’t sophisticated enough to handle every type of MARC record. In this case, the importer is ignoring the 008 dates in that specific record because those dates are characterized as Publication and Copyright dates (with the “t” in position 6 of the 008 control field), whereas ASpace is only going to expect begin and/or end dates. Further, the importer doesn’t look at the 264 field at all, so it’s not getting the date from there either. An import/export map is available on the ArchivesSpace website. Here’s a direct link: https://archivesspace.org/wp-content/uploads/2016/08/MARCXML-Import-Export-Mapping-20130715.xlsx It’s largely accurate, but I’ve found that sometimes it doesn’t match the codebase exactly. Anyhow, it seems that I should be able to add 260s, with a subfield c, for those records that have the publication and copyright dates in the 008, but I still got an error when I tried that. Instead, I edited the 008 fields for the affected records, going with an “s” in position 6, and that made everything work. And as you said, you could also add a 245$f globally to get everything to import, but you might want to check and make sure you don’t wind up duplicate dates in that case, depending on what the importer does. A nice feature request would be to update the ASpace MARC importer to understand 008 fields with publication and copyright dates, as well as the 264 fields, perhaps! But in the meantime, you can edit the MARC records prior to ingest. I’m attaching the file that I edited, in hopes that it helps (and that it works in your instance). Mark *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org [ mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org ] *On Behalf Of *Eddie Clem *Sent:* Wednesday, 20 May, 2020 4:36 PM *To:* Archivesspace Users Group < archivesspace_users_group@lyralists.lyrasis.org> *Subject:* Re: [Archivesspace_Users_Group] MARCXML Import Error Mark, Thanks for your reply. I’ve attached the file that I was attempting to import. I can globally add a 245$f undated if that would make ArchivesSpace happy…. All of my MARC records do have dates in the 008/260/264 fields…. Eddie *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Custer, Mark *Sent:* Wednesday, May 20, 2020 4:31 PM *To:* archivesspace_users_group@lyralists.lyrasis.org *Subject:* Re: [Archivesspace_Users_Group] MARCXML Import Error Eddie, ArchivesSpace requires a few different data elements to be present before a new Resource record can be saved. Based on this error, it looks like the MARC record does not have any date information where the ArchiveSpace MARCXML importer would expect dates to be present (i.e. dates : At least 1 item(s) is required). And yet, dates are not required in a MARC bibliographic record, which is why the file can still be completely valid but not import. If you have dates in any of the likely places, like the 008 control field, or even if there are no dates worth mentioning but you add something like "undated" to a 245 field, subfield f, then I *think* your file will likely import fine. But if not, can you attach the file so that someone can take a look? I hope that helps, Mark -- *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of Eddie Clem *Sent:* Wednesday, May 20, 2020 4:18 PM *To:* archivesspace_users_group@lyralists.lyrasis.org < archivesspace_users_group@lyralists.lyrasis.org> *Subject:* [Archivesspace_Users_Group] MARCXML Import Error Hi! I am trying to import a MARCXML file (for Resource) into ArchivesSpace. I am getting the following error. I’ve searched the Help Center and Google, and I can’t figure out what it means. I’ve also validated the XML file with Oxygen, and it says “validation successful.” Can anyone help me decipher what this error means and h
[Archivesspace_Users_Group] MARCXML Import Error
Hi! I am trying to import a MARCXML file (for Resource) into ArchivesSpace.
I am getting the following error. I’ve searched the Help Center and Google,
and I can’t figure out what it means. I’ve also validated the XML file with
Oxygen, and it says “validation successful.” Can anyone help me decipher
what this error means and how I can fix my file so that I can import them?
Thanks!
Eddie
!!
IMPORT ERROR
!!
The following errors were found:
dates : At least 1 item(s) is required
For JSONModel(:resource):
#"resource", "external_ids"=>[],
"subjects"=>[{"ref"=>"/subjects/import_6fa10e99-e450-4716-8d2b-71e29a999aff"},
{"ref"=>"/subjects/import_d0cc91c6-9e30-48f5-a35f-3c9baf4f85d4"},
{"ref"=>"/subjects/import_0a5f133d-1760-45d2-be64-271410195fbe"},
{"ref"=>"/subjects/import_c8529087-60a9-4c2a-a182-d1ae2b0f87d3"},
{"ref"=>"/subjects/import_de69be06-90fd-4a10-b9c8-2ab9168511d4"}],
"linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "uri"=>nil,
"number"=>"96", "extent_type"=>"pages ;", "container_summary"=>"96 pages ;
20 cm", "portion"=>"whole"}], "dates"=>[], "external_documents"=>[],
"rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[],
"ref"=>"/agents/people/import_adeb7943-39cb-4d6b-ab28-d73897843cb6"}],
"restrictions"=>false, "revision_statements"=>[], "instances"=>[],
"deaccessions"=>[], "related_accessions"=>[], "classifications"=>[],
"notes"=>[{"jsonmodel_type"=>"note_multipart",
"subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"On cover: A guide
to Bible reading for the average man."}], "uri"=>nil, "label"=>"General
Note", "type"=>"odd"}],
"uri"=>"/repositories/import/resources/import_d9b1ad80-0a30-46d1-9ded-715442ce5096",
"level"=>"item", "language"=>"eng", "finding_aid_description_rules"=>"rda",
"title"=>"An Old Testament primer / : / by Walter Evans Cooke; introduction
by Burton J. Hendrick.",
"id_0"=>"imported-c0ee1ab4-6789-4f90-8997-8dcbdf30c88e"}>
!!
*Eddie Clem, MLS*
Technical Services Librarian
E.S. Farley Library | Wilkes University
Acquisitions, Cataloging, & Systems
[image:
https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/phone-icon-2x.png]
570-408-4258
[image:
https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/email-icon-2x.png]
carl.c...@wilkes.edu
[image:
https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/link-icon-2x.png]
www.wilkes.edu/library
[image:
https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/address-icon-2x.png]
84 W. South St., Wilkes-Barre, PA 18766
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] MARCXML Import Error
Eddie,
ArchivesSpace requires a few different data elements to be present before a new
Resource record can be saved. Based on this error, it looks like the MARC
record does not have any date information where the ArchiveSpace MARCXML
importer would expect dates to be present (i.e. dates : At least 1 item(s) is
required). And yet, dates are not required in a MARC bibliographic record,
which is why the file can still be completely valid but not import.
If you have dates in any of the likely places, like the 008 control field, or
even if there are no dates worth mentioning but you add something like
"undated" to a 245 field, subfield f, then I *think* your file will likely
import fine. But if not, can you attach the file so that someone can take a
look?
I hope that helps,
Mark
From: archivesspace_users_group-boun...@lyralists.lyrasis.org
on behalf of Eddie
Clem
Sent: Wednesday, May 20, 2020 4:18 PM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] MARCXML Import Error
Hi! I am trying to import a MARCXML file (for Resource) into ArchivesSpace. I
am getting the following error. I’ve searched the Help Center and Google, and I
can’t figure out what it means. I’ve also validated the XML file with Oxygen,
and it says “validation successful.” Can anyone help me decipher what this
error means and how I can fix my file so that I can import them?
Thanks!
Eddie
!!
IMPORT ERROR
!!
The following errors were found:
dates : At least 1 item(s) is required
For JSONModel(:resource):
#"resource", "external_ids"=>[],
"subjects"=>[{"ref"=>"/subjects/import_6fa10e99-e450-4716-8d2b-71e29a999aff"},
{"ref"=>"/subjects/import_d0cc91c6-9e30-48f5-a35f-3c9baf4f85d4"},
{"ref"=>"/subjects/import_0a5f133d-1760-45d2-be64-271410195fbe"},
{"ref"=>"/subjects/import_c8529087-60a9-4c2a-a182-d1ae2b0f87d3"},
{"ref"=>"/subjects/import_de69be06-90fd-4a10-b9c8-2ab9168511d4"}],
"linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "uri"=>nil,
"number"=>"96", "extent_type"=>"pages ;", "container_summary"=>"96 pages ; 20
cm", "portion"=>"whole"}], "dates"=>[], "external_documents"=>[],
"rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[],
"ref"=>"/agents/people/import_adeb7943-39cb-4d6b-ab28-d73897843cb6"}],
"restrictions"=>false, "revision_statements"=>[], "instances"=>[],
"deaccessions"=>[], "related_accessions"=>[], "classifications"=>[],
"notes"=>[{"jsonmodel_type"=>"note_multipart",
"subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"On cover: A guide to
Bible reading for the average man."}], "uri"=>nil, "label"=>"General Note",
"type"=>"odd"}],
"uri"=>"/repositories/import/resources/import_d9b1ad80-0a30-46d1-9ded-715442ce5096",
"level"=>"item", "language"=>"eng", "finding_aid_description_rules"=>"rda",
"title"=>"An Old Testament primer / : / by Walter Evans Cooke; introduction by
Burton J. Hendrick.", "id_0"=>"imported-c0ee1ab4-6789-4f90-8997-8dcbdf30c88e"}>
!!
Eddie Clem, MLS
Technical Services Librarian
E.S. Farley Library | Wilkes University
Acquisitions, Cataloging, & Systems
[https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/phone-icon-2x.png]
570-408-4258
[https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/email-icon-2x.png]
carl.c...@wilkes.edu<mailto:carl.c...@wilkes.edu>
[https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/link-icon-2x.png]
www.wilkes.edu/library<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.wilkes.edu%2Flibrary=02%7C01%7Cmark.custer%40yale.edu%7Cbcded5debfde41e9d77108d7fcfaf5e2%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637256027113843473=%2Bl0kg85z9GtTQaQfWGb0aCUD7xZ6TEC4gNZfhv0vYes%3D=0>
[https://cdn2.hubspot.net/hubfs/53/tools/email-signature-generator/icons/address-icon-2x.png]
84 W. South St., Wilkes-Barre, PA 18766
___
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group@lyralists.lyrasis.org
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
