Re: [Archivesspace_Users_Group] Rights Statement on public user interface

2019-05-21 Thread Anderson, Freya N (EED) 
Thanks Mark and MC!

We were just including a notes field in the rights statement, along with the 
required type and start date, and rarely an end date.  We're starting now to 
include the information in notes fields, but because there was a publish 
checkbox in the Rights Statement Note, we just assumed checking it would 
publish the information, and we had over 150 finding aids entered before anyone 
realized that they weren't actually showing up.  I know, I know.  Assuming is a 
bad thing.  We're doing a bit of a rush job, as we have a deadline for taking 
down our old PDFs.

I believe that LibraryHost.com, our host, has now put in a feature request to 
Lyrasis.  I'm not sure if they'd be willing or able to implement a plug-in.  It 
sounds wonderful if it were pretty easy all around.  Otherwise, we can make do 
with the notes fields.

As a side note, part of what threw me is that it seems counterintuitive to me, 
as a complete n00b, for the rights statement not to show up in the public 
interface.  I wonder if a note to this effect should be included in the help 
documentation?  Is this where I should mention this?  Or maybe something on the 
wiki? Or is it only counterintuitive to me?

Thanks again!
Freya

[cid:image001.png@01D507DF.8CCD64B0]

Freya Anderson
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.ander...@alaska.gov> | web<http://library.alaska.gov/> |  
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From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Custer, 
Mark
Sent: Sunday, May 19, 2019 4:47 PM
To: Archivesspace Users Group 
Subject: Re: [Archivesspace_Users_Group] Rights Statement on public user 
interface

Dear Freya,

Unfortunately that's right.  The rights statement records (as well as some 
other record types, like event records) do not appear in the public interface 
as far as I'm aware.  They also do not get added to EAD exports (although they 
could, if there were a mapping for that data).

That said, the rights metadata is still available in the public interface for 
display, so that data could be surfaced with a plugin with any version of 
ArchivesSpace.  I don't know of any plugins offhand that do that (maybe others 
on the list do?), but I could come up with a pretty basic one if that's of 
interest.

There is lots of data that can be stored in an ArchivesSpace rights statements, 
though (such as linked agents, acts, external documents, and notes), which 
makes adding them to the PUI a bit of a design challenge. I'll also admit that 
I'm not very familiar with those records in ArchivesSpace. Right now, we only 
use  notes to capture that type of information.


Which fields are you using with your rights statements?

All my best,

Mark



From: 
archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>
 
mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>>
 on behalf of Anderson, Freya N (EED) 
mailto:freya.ander...@alaska.gov>>
Sent: Tuesday, May 14, 2019 8:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rights Statement on public user interface


Hello all,



It was recently pointed out to me by one of our team, as we rush to get content 
into ArchivesSpace, that the Rights Statement doesn't show up on the public 
user interface.  We enter it in the Resource, mark every Publish box, and click 
Publish All at the end.  Everything looks fine at the staff end, but no rights 
statement appears for the public.  Is this the way it's supposed to work?  Is 
there anything we can do so the right statement shows up, other than adding it 
in the Notes?



We're using LibraryHost to host our instance.



Thanks!

Freya



[cid:image001.png@01D507DF.8CCD64B0]


Freya Anderson

Head, Information Services

Acting Head, Historical Collections

phone: 907.465.1315



Andrew P. Kashevaroff Building

Mail: PO Box 110571, Juneau, AK 99811

Visit: 395 Whittier St., Juneau, AK 99801



email<mailto:freya.ander...@alaska.gov> | 
web<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Flibrary.alaska.gov-252F-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C9995d0a848f049d8428408d6d8caad6c-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C636934762377844252-26sdata-3DhUlnyA1RfmUYxxJyQ2SgZlQmS3B96zqYYmJHBqB-252BIds-253D-26reserved-3D0&d=DwMF-g&c=teXCf5DW4bHgLDM-H5_GmQ&r=zpyNM8XmubIcMD3TDrS5VNZH6ddxfi9PcHMl6Maf5tU&m=ypDcUz93C--DgEM5EiLJzp5WNQ4VdCI9iXYkydAC0W

Re: [Archivesspace_Users_Group] Rights Statement on public user interface

2019-05-20 Thread Maureen Callahan 
One thing that I would add to Mark's reply is that it's worth thinking
through how you're using Rights statements -- sometimes I've noticed that
information that might be better suited to Conditions Governing Access
(DACS 4.1) and Conditions Governing Use (DACS 4.4) ends up there. Those
elements do show up in the PUI and in EAD exports.

MC

On Sun, May 19, 2019 at 8:47 PM Custer, Mark  wrote:

> Dear Freya,
>
> Unfortunately that's right.  The rights statement records (as well as some
> other record types, like event records) do not appear in the public
> interface as far as I'm aware.  They also do not get added to EAD exports
> (although they could, if there were a mapping for that data).
>
> That said, the rights metadata is still available in the public interface
> for display, so that data could be surfaced with a plugin with any version
> of ArchivesSpace.  I don't know of any plugins offhand that do that (maybe
> others on the list do?), but I could come up with a pretty basic one if
> that's of interest.
>
> There is lots of data that can be stored in an ArchivesSpace rights
> statements, though (such as linked agents, acts, external documents, and
> notes), which makes adding them to the PUI a bit of a design challenge.
> I'll also admit that I'm not very familiar with those records in
> ArchivesSpace. Right now, we only use  notes to capture that type of
> information.
>
> Which fields are you using with your rights statements?
>
> All my best,
>
> Mark
>
>
> --
> *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org <
> archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of
> Anderson, Freya N (EED) 
> *Sent:* Tuesday, May 14, 2019 8:17 PM
> *To:* Archivesspace Users Group
> *Subject:* [Archivesspace_Users_Group] Rights Statement on public user
> interface
>
>
> Hello all,
>
>
>
> It was recently pointed out to me by one of our team, as we rush to get
> content into ArchivesSpace, that the Rights Statement doesn’t show up on
> the public user interface.  We enter it in the Resource, mark every Publish
> box, and click Publish All at the end.  Everything looks fine at the staff
> end, but no rights statement appears for the public.  Is this the way it’s
> supposed to work?  Is there anything we can do so the right statement shows
> up, other than adding it in the Notes?
>
>
>
> We’re using LibraryHost to host our instance.
>
>
>
> Thanks!
>
> Freya
>
>
>
> [image: cid:image001.png@01D507DF.8CCD64B0]
>
> Freya Anderson
>
> *Head, Information Services  *
>
> *Acting Head, Historical Collections*
>
> phone: 907.465.1315
>
>
>
> Andrew P. Kashevaroff Building
>
> *Mail:* PO Box 110571, Juneau, AK 99811
>
> *Visit:* 395 Whittier St., Juneau, AK 99801
>
>
>
> email  | web
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flibrary.alaska.gov%2F&data=02%7C01%7Cmark.custer%40yale.edu%7C9995d0a848f049d8428408d6d8caad6c%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636934762377844252&sdata=hUlnyA1RfmUYxxJyQ2SgZlQmS3B96zqYYmJHBqB%2BIds%3D&reserved=0>
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-- 
Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
413 585 2981
mcalla...@smith.edu

Pronouns: she/her/hers

Smith College Special Collections is now housed at Young Library
<https://www.smith.edu/libraries/about/new-neilson/wheres-my-library>.
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Re: [Archivesspace_Users_Group] Rights Statement on public user interface

2019-05-19 Thread Custer, Mark 
Dear Freya,

Unfortunately that's right.  The rights statement records (as well as some 
other record types, like event records) do not appear in the public interface 
as far as I'm aware.  They also do not get added to EAD exports (although they 
could, if there were a mapping for that data).

That said, the rights metadata is still available in the public interface for 
display, so that data could be surfaced with a plugin with any version of 
ArchivesSpace.  I don't know of any plugins offhand that do that (maybe others 
on the list do?), but I could come up with a pretty basic one if that's of 
interest.

There is lots of data that can be stored in an ArchivesSpace rights statements, 
though (such as linked agents, acts, external documents, and notes), which 
makes adding them to the PUI a bit of a design challenge. I'll also admit that 
I'm not very familiar with those records in ArchivesSpace. Right now, we only 
use  notes to capture that type of information.

Which fields are you using with your rights statements?

All my best,

Mark



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Anderson, Freya N (EED) 
Sent: Tuesday, May 14, 2019 8:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rights Statement on public user interface


Hello all,



It was recently pointed out to me by one of our team, as we rush to get content 
into ArchivesSpace, that the Rights Statement doesn’t show up on the public 
user interface.  We enter it in the Resource, mark every Publish box, and click 
Publish All at the end.  Everything looks fine at the staff end, but no rights 
statement appears for the public.  Is this the way it’s supposed to work?  Is 
there anything we can do so the right statement shows up, other than adding it 
in the Notes?



We’re using LibraryHost to host our instance.



Thanks!

Freya



[cid:image001.png@01D507DF.8CCD64B0]

Freya Anderson

Head, Information Services

Acting Head, Historical Collections

phone: 907.465.1315



Andrew P. Kashevaroff Building

Mail: PO Box 110571, Juneau, AK 99811

Visit: 395 Whittier St., Juneau, AK 99801



email<mailto:freya.ander...@alaska.gov> | 
web<https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Flibrary.alaska.gov%2F&data=02%7C01%7Cmark.custer%40yale.edu%7C9995d0a848f049d8428408d6d8caad6c%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636934762377844252&sdata=hUlnyA1RfmUYxxJyQ2SgZlQmS3B96zqYYmJHBqB%2BIds%3D&reserved=0>
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[Archivesspace_Users_Group] Rights Statement on public user interface

2019-05-14 Thread Anderson, Freya N (EED) 
Hello all,

It was recently pointed out to me by one of our team, as we rush to get content 
into ArchivesSpace, that the Rights Statement doesn’t show up on the public 
user interface.  We enter it in the Resource, mark every Publish box, and click 
Publish All at the end.  Everything looks fine at the staff end, but no rights 
statement appears for the public.  Is this the way it’s supposed to work?  Is 
there anything we can do so the right statement shows up, other than adding it 
in the Notes?

We’re using LibraryHost to host our instance.

Thanks!
Freya

[cid:image001.png@01D507DF.8CCD64B0]

Freya Anderson
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email | web |  
sign up for event 
notifications | The 
Information Center for Government



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