Re: [Archivesspace_Users_Group] Specifying Physical Location in Resource Records

[Joan Curbow]

Dan,

When you create an "Instance" you choose a top container, AND additionally, 
have the option of specifying a location. Of course, the top containers must 
already have been "made" and the same goes for locations.

This process is not that intuitive (at least, not to me), and if you don't 
scroll down AFTER you link your top container, you are likely to miss the 
option for linking to a location. In other words, the user experience could be 
better by redesigning how this displays. In a perfect world, if you tried to 
leave the instance, a pop-up dialog box would remind you/offer you the option 
of linking to a location.

I will also say that if you are using locations and "forget" to do so when you 
are creating your instance with the top container, it is a pain to go back and 
fix the location. It can be done, but it always takes me a while to remember 
how to do it.

This process could be made better, for sure.

Sincerely,

Joan Curbow
Reference Librarian and Archivist
Buena Vista University Library
Buena Vista University
610 West Fourth Street
Storm Lake, Iowa  50588
712-749-2094
curb...@bvu.edu



From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Dan 
Kammer
Sent: Thursday, December 6, 2018 11:43 AM
To: archivesspace_users_group@lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Specifying Physical Location in Resource 
Records

Hello Everyone,

We are new to ArchivesSpace and I have a very basic question that I have not 
been able to find an answer to in the manual nor the screencasts:

We have created location records for our archives stacks/sections/shelves, but 
how do we link these location records to resource records?  We are not seeing 
any way to do this.  I have expected there to be a way to choose a location 
when creating each resource record, but does it work in a different way?

Thank you for any assistance you can provide.

Dan

--
Dan Kammer
Library Director
Stephens College
(573) 876-7273

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Re: [Archivesspace_Users_Group] Specifying Physical Location in Resource Records

[Majewski, Steven Dennis (sdm7g)]

Resources/Archival_objects/Accessions can have a container Instance, which will 
link to a top_container that can link to a Location.

Look at: "Managing Containers…/Managing Top Containers/Creating a Top 
Container” in the online manual. 

It may be a bit confusing that the staff interface has create menus items for 
most objects, but the option to create a top container, I believe, only appears 
when you create an instance. 

— Steve Majewski. 




> On Dec 6, 2018, at 12:43 PM, Dan Kammer  wrote:
> 
> Hello Everyone,
>  
> We are new to ArchivesSpace and I have a very basic question that I have not 
> been able to find an answer to in the manual nor the screencasts:
>  
> We have created location records for our archives stacks/sections/shelves, 
> but how do we link these location records to resource records?  We are not 
> seeing any way to do this.  I have expected there to be a way to choose a 
> location when creating each resource record, but does it work in a different 
> way?  
>  
> Thank you for any assistance you can provide.
>  
> Dan
>  
> --
> Dan Kammer
> Library Director
> Stephens College
> (573) 876-7273
>  
> ___
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group@lyralists.lyrasis.org 
> 
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group 
> 


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[Archivesspace_Users_Group] Specifying Physical Location in Resource Records

[Dan Kammer]

Hello Everyone,

We are new to ArchivesSpace and I have a very basic question that I have not 
been able to find an answer to in the manual nor the screencasts:

We have created location records for our archives stacks/sections/shelves, but 
how do we link these location records to resource records?  We are not seeing 
any way to do this.  I have expected there to be a way to choose a location 
when creating each resource record, but does it work in a different way?

Thank you for any assistance you can provide.

Dan

--
Dan Kammer
Library Director
Stephens College
(573) 876-7273

___
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http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group