Re: [board-discuss] Agenda for TDF board meeting on Friday, October 22nd at 1300 Berlin time (UTC+2)

2021-10-20 Thread Paolo Vecchi 

Dear Simon,

Emiliano writes in his announcement mail about the policy: "It has been 
reviewed by our legal consultant, so was the Membership Committee’s 
version, and optimized to adhere to the specific provisions of the 
Statutes for the Board of Directors."


At present the BoD legal committee, composed by members of the BoD with 
responsibility for legal compliance as listed in the Rules of Procedure, 
is evaluating the feedback received by other members of the BoD which 
will be discussed in the private part.


We want to make the BoD more transparent but, as you surely would 
understand, it's better to have a validation on any possible edits 
before publishing this types of documents.


Ciao

Paolo


On 20/10/2021 12:57, Simon Phipps wrote:

Thanks for the agenda, Stephen.

It seems very odd indeed to discuss the Conflict of Interest policy in 
secret after a Director has opened the topic for public 
consideration[1] and when the source document is public[2], especially 
after a Trustee has called for more and not less transparency[3]. 
Please can a director explain why the Board has made this decision? 
The policy does not itself disclose any private or commercially 
sensitive information, and deciding to seek legal advice does not in 
and of itself demand secrecy; neither would a fear of controversy or 
scrutiny.


Cheers

Simon


[1] 
https://www.mail-archive.com/board-discuss@documentfoundation.org/msg05086.html 

[2] 
https://wiki.documentfoundation.org/File:Membership_Committee_Conflict_of_Interest_Policy_final.pdf 

[3] 
https://www.mail-archive.com/board-discuss@documentfoundation.org/msg05093.html 



On Tue, Oct 19, 2021 at 12:06 PM Stephan Ficht 
> wrote:


Dear Community,

find below the agenda for our

-> TDF board meeting with a public part and followed by a private part
-> on Friday, October 22nd at 1300 Berlin time

For time zone conversion, see e.g.

https://www.timeanddate.com/worldclock/converted.html?iso=20211022T13=37=136=241=589



-> at https://jitsi.documentfoundation.org/TDFBoard

We meet on Jitsi, and please, if possible use Chrome browser and
do not
use video and until not speaking up please mute.


-> AGENDA:

Public Part

1. Q: Answering questions from the community (all, 10 minutes)
   Rationale: Provide an opportunity for the community to ask
questions
to the board and about TDF

Private Part

2. Discuss & further steps: Conflict of interest policy for the
board as
part of the Rules of Procedures (legal subgroup, all 45min)
    Rationale: Discussing and understanding a version of the
policy that
is currently in discussion, defining how to ask legal advice on it
    Reason why in private: preliminary wordings of an edited legal
text
for rules of procedure, before legal advice on that edited version

3. Discuss: Last minute item(s) (owner of the item, all 5min)
    Rationale: if there is popping up an item after sending the agenda
    (it may also be partially in public, if no confidential item
will be
touched)

 - No more topic in private so far -

-- 
Stephan Ficht, Administrative Assistant

Tel: +49 30 5557992-64 | Mail:
stephan.fi...@documentfoundation.org

The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
Legal details: https://www.documentfoundation.org/imprint




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Paolo Vecchi - Deputy Member of the Board of Directors
The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE

Re: [board-discuss] Agenda for TDF board meeting on Friday, October 22nd at 1300 Berlin time (UTC+2)

2021-10-20 Thread Simon Phipps 
Thanks for the agenda, Stephen.

It seems very odd indeed to discuss the Conflict of Interest policy in
secret after a Director has opened the topic for public consideration[1]
and when the source document is public[2], especially after a Trustee has
called for more and not less transparency[3]. Please can a director explain
why the Board has made this decision? The policy does not itself disclose
any private or commercially sensitive information, and deciding to seek
legal advice does not in and of itself demand secrecy; neither would a fear
of controversy or scrutiny.

Cheers

Simon


[1]
https://www.mail-archive.com/board-discuss@documentfoundation.org/msg05086.html
[2]
https://wiki.documentfoundation.org/File:Membership_Committee_Conflict_of_Interest_Policy_final.pdf
[3]
https://www.mail-archive.com/board-discuss@documentfoundation.org/msg05093.html

On Tue, Oct 19, 2021 at 12:06 PM Stephan Ficht <
stephan.fi...@documentfoundation.org> wrote:

> Dear Community,
>
> find below the agenda for our
>
> -> TDF board meeting with a public part and followed by a private part
> -> on Friday, October 22nd at 1300 Berlin time
>
> For time zone conversion, see e.g.
>
> https://www.timeanddate.com/worldclock/converted.html?iso=20211022T13=37=136=241=589
>
> -> at https://jitsi.documentfoundation.org/TDFBoard
> We meet on Jitsi, and please, if possible use Chrome browser and do not
> use video and until not speaking up please mute.
>
>
> -> AGENDA:
>
> Public Part
>
> 1. Q: Answering questions from the community (all, 10 minutes)
>Rationale: Provide an opportunity for the community to ask questions
> to the board and about TDF
>
> Private Part
>
> 2. Discuss & further steps: Conflict of interest policy for the board as
> part of the Rules of Procedures (legal subgroup, all 45min)
> Rationale: Discussing and understanding a version of the policy that
> is currently in discussion, defining how to ask legal advice on it
> Reason why in private: preliminary wordings of an edited legal text
> for rules of procedure, before legal advice on that edited version
>
> 3. Discuss: Last minute item(s) (owner of the item, all 5min)
> Rationale: if there is popping up an item after sending the agenda
> (it may also be partially in public, if no confidential item will be
> touched)
>
>  - No more topic in private so far -
>
> --
> Stephan Ficht, Administrative Assistant
> Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org
> The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE
> Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts
> Legal details: https://www.documentfoundation.org/imprint
>
>
>
> --
> To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org
> Problems?
> https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/
> Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette
> List archive:
> https://listarchives.documentfoundation.org/www/board-discuss/
> Privacy Policy: https://www.documentfoundation.org/privacy
>
>

-- 
*Simon Phipps*
*Office:* +1 (415) 683-7660 *or* +44 (238) 098 7027
*Signal/Mobile*:  +44 774 776 2816