[Coworking] A/V - any advice on what Audio and Video Equipment for an event space.

[Tomas J.]

Dear all,

We just recently finished building our event space and would like to 
install an A/V system that is versatile, not expensive, and enough for a 
1,500 sq/ft open space.

We are most likely going to be using it for conferences, workshops, 
projections and sometimes for yoga classes. 
We probably need:  Microphone, speakers, projector, connection to laptops, 
phones. 


Any recommendation will be welcomed. Thank you very much. Have a great 
weekend.!

Kind regards,

Tomas

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[Coworking] Re: Mailbox Services for Non-Coworkers

[Lori Hamilton]

Paula:

I am a consultant in the Workspace Industry & for a Virtual Office/Digital 
Mail Service Channel Partner and can tell you that I see pricing all over 
the place for mail service only (Virtual Office Clients) $9.99 - $149.99 
per month.  Sometimes the address pricing comes with additional perks like 
conference room time, coworking hours or directory listings added in, 
sometimes just straight use of address.  A main pricing factor will be 
based on the location of your Center and competitive pricing in your area.

I can't really think of any Cons to taking on Virtual Office clients, just 
Pros.  Especially if you do it correctly.  You don't just sign them on as a 
Virtual and then forget about them.  You need to include them as part of 
your community.  A Virtual Client has been a potential Coworking Member, 
full-time Office Space client, Conference Room user & Event Space booking.  
You can offer ad-ons to the basic Virtual Client membership: conference 
room hours, directory listing, event space discount, digital mail service.  
The best part, besides increasing your revenue stream, is that you don't 
have to provide physical mailboxes so your potential to grow this area of 
your business is endless (you can keep mail in locked/secured filing 
cabinets in file folders).  *With a staggering 540,000 new businesses being 
formed each month (69% of entrepreneurs start their business from home and 
52% of small businesses in the US are home based),* *you can see the 
potential for an amazing revenue source*.  If you are serious about wanting 
to build your Virtual Client base and take advantage of this growing 
revenue source, I would definintely recommend using Channel Partners to 
help increase your Virtual Base in additional to your own internal 
efforts.  The Channel Partners can reach Virtuals that would probably never 
find your Center through your own organic efforts - most of the time from 
another area of the country or world.  

You do need to make sure that you have completed and filed a CMRA 
application (Commercial Mail Receiving Agency) with the US post office.  
And if you go in and they look at you like you have 3 heads, just ignore 
them and insist on speaking with a manager and insist that they file it.  
Sadly, the Postal System doesn't always know their own Rules & Regs.  Also, 
you will need to obtain a Form 1583 from each Virtual Client in order for 
them to use your address.  Again, these need to be filed with the Post 
Office but they may not even know what they are.  Just insist on doing it 
and maintain documentation.  If you don't follow the regulations, they 
could stop your mail delivery.  There are specific Rules & Regs as to who 
needs to complete the 1583s when it comes to coworking, office memberships 
& virtual clients.  Make sure you understand them.

I hope this information was helpful to you.  If you have any questions or 
need any additional help, please don't hesitate to reach out to me.

Warmest regards-

Lori Hamilton
Hamilton Virtual Business Solutions/
Get Spaced, LLC
(757) 694-1205
l...@hvbsolutions.com
www.HVBSolutions.com
www.iPostal1.com



On Friday, January 18, 2019 at 7:48:46 AM UTC-5, pa...@soarco-working.com 
wrote:

> Do you sell a mailbox service including your business address as a 
> stand-alone service to non-coworkers?  If yes:
> 1.  Your price point?
> 2.  Pros?
> 3.  Cons?
>
> Thanks in advance for sharing your experiences!
>
> Paula Blair
> SOAR Co-Working Inc.
> www.soarco-working.com
>

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Re: [Coworking] Re: Mailbox Services for Non-Coworkers

[Eric Haas]

Hey Jeanine - dank! wat is je mobiele nummer? (volgens mij heb je mij niet
al eerder een keer gebeld?) dan zou ik je graag nog even nader spreken!
Thanks, Eric

Op vr 22 mrt. 2019 om 11:05 schreef Jeannine van der Linden <
flexkantoorkame...@gmail.com>:

> Hi, Eric,
>
> In the Netherlands specifically the provision of this service is subject
> to anti-terrorism financing, anti-whitewashing, and anti-fraud laws
> (wwft).  In both Europe and the US it is covered by the KYC (know your
> client) regulations.
>
> It is an excellent service and extremely popular;  it is also important to
> get right the first time, as the fines for violation are really not
> trivial.  So your basic approach is good I think but you will need to
> include in your pricing the cost of compliance.
>
> I have also already gone nine rounds with the KvK and the BD about what is
> necessary and what is not.  It is not that they have to more or less
> permanently use the space, it is that they have to have the right to do
> so.  Under certain circumstances the tax authorities require what is called
> a permanent establishment for the issuance of a VAT number but this does
> not affect the KvK address.
>
> Feel free to contact me if you want to talk about it in detail (or in
> Dutch. :-))
>
> Warm regards,
>
> Jeannine
> deKamer.eu
>
> On Sunday, January 20, 2019 at 12:01:03 AM UTC+1, Eric Haas wrote:
>>
>> Hey Paula, I have recently took over a coworking space in Amsterdam. Now
>> in the process of setting up all the policies. A couple of weeks ago a
>> client asked me whether or not I would be able to help him with the
>> possibility for a legal registration on the physical address. My small
>> investigation proves that this can be done as a coworking space (or multi
>> tenant office building). My initial idea for the  pricing is to charge
>> €25/month and let the client choose the usage plan that goes along with it.
>> From basic (€50/month) to flex (€150/month) and fixed (€250/month). In the
>> latter the registration is already included in the package. Somewhere I've
>> read that the registration is only legally valid if the person or company
>> can prove they can more or less permanently use the space. 8 leave the
>> choice and responsibility for accounting with my client.
>> So far my thoughts on this! Happy to learn more from you guys.
>> Eric Haas
>
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-- 

*Eric J. Haas*

+31 6 281.23.730

erich...@greenconcepts.nl


Wishes are presentiments of things you can actually realise (Goethe)


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Re: [Coworking] Re: Do you require Hot Desk users to schedule or walk-in?

[Alex Hillman]

Even when we were tiny (<1800 sq ft) we never required pre-scheduled usage,
and never have. We DO ask people to pre-schedule tours (though we won't
turn away a walk-in, we might ask them to hang out in our lounge until
we're done with something), but to come in and work I've seen it be an
unnecessary barrier in far too many cases.

Often people plan to come in, and their plans change. Sometimes, people
realize that they need a change of scenery.

Most people do the scheduling systems because they fear overbooking, but
when I ask, they've never actually experienced overbooking or even close to
it! And especially when you have a mix of alternative zones (including
lounge/kitchen type gathering spaces) there's always a backup for someone
to have a spot they could sit and work.

So instead of having people pre-register, the metric we monitor is the
daily average # of empty spots. And when that number begins to REGULARLY
get close to zero (for even the smallest spaces, I suggest when that number
gets anywhere near 2-3 empty spots), we start a waiting list for our
highest-usage flex membership options (in our case, that's a 3 day a week
plan). This means we stop adding new flex desk-users who are most likely to
come in often and take us to "zero spots left."

IMO, this metric is muuch more useful than "occupancy" which celebrates
100%. I never want our space to be 100% occupied, I want it to be
comfortably active and with available spots for someone to walk in
unexpectedly and have a great day. The easiest way to do that is to make
sure there is always at least 1 open seat, and design that into your space
& business model.

-Alex



On Thu, Mar 21, 2019 at 11:03 AM  wrote:

> That is a good idea, but sometimes people who have impromtu needs might be
> turned off
>
> On Monday, March 18, 2019 at 3:49:07 PM UTC+1, AK wrote:
>>
>> Wondering. Since we have limited space that we want to get maximum use
>> out of, should we require our "hot desk" users to pre-schedule or at least
>> call?  I hate to turn people away, but feel in order to accommodate, people
>> should plan.
>>
>> We are a small space owner and may not even open if people are not using
>> it for the day.
>>
>> Feedback welcome.
>>
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[Coworking] Re: Mailbox Services for Non-Coworkers

[Jeannine van der Linden]

Hi, Eric,

In the Netherlands specifically the provision of this service is subject to 
anti-terrorism financing, anti-whitewashing, and anti-fraud laws (wwft).  
In both Europe and the US it is covered by the KYC (know your client) 
regulations.

It is an excellent service and extremely popular;  it is also important to 
get right the first time, as the fines for violation are really not 
trivial.  So your basic approach is good I think but you will need to 
include in your pricing the cost of compliance.  

I have also already gone nine rounds with the KvK and the BD about what is 
necessary and what is not.  It is not that they have to more or less 
permanently use the space, it is that they have to have the right to do 
so.  Under certain circumstances the tax authorities require what is called 
a permanent establishment for the issuance of a VAT number but this does 
not affect the KvK address.
 
Feel free to contact me if you want to talk about it in detail (or in 
Dutch. :-))

Warm regards,

Jeannine
deKamer.eu

On Sunday, January 20, 2019 at 12:01:03 AM UTC+1, Eric Haas wrote:
>
> Hey Paula, I have recently took over a coworking space in Amsterdam. Now 
> in the process of setting up all the policies. A couple of weeks ago a 
> client asked me whether or not I would be able to help him with the 
> possibility for a legal registration on the physical address. My small 
> investigation proves that this can be done as a coworking space (or multi 
> tenant office building). My initial idea for the  pricing is to charge 
> €25/month and let the client choose the usage plan that goes along with it. 
> From basic (€50/month) to flex (€150/month) and fixed (€250/month). In the 
> latter the registration is already included in the package. Somewhere I've 
> read that the registration is only legally valid if the person or company 
> can prove they can more or less permanently use the space. 8 leave the 
> choice and responsibility for accounting with my client. 
> So far my thoughts on this! Happy to learn more from you guys. 
> Eric Haas

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