I can't comment much on key code systems (we are trapped using the digital
keycard system our building provides) but I can speak to your other questions!
One of the requirements of someone hosting an after-hours event is that they
are either a keyholder themselves, or they have a keyholder join them as a
"cohost." Coupled with the way we distribute keys based on a trust and
responsability-based system (
https://dangerouslyawesome.com/2014/07/the-neighborhood-watch-method-for-coworking-space-security/
) , this helps reduce the range of problems we can run into with after hours
groups and even closing procedure.
For handling latecomers, the biggest thing that's made a difference is telling
our meetup organizers that they either need to staff the front door until ~30
mins *after* the doors lock, and/or they need to impress on their attendees
that the doors lock at a specific time and they won't be able to get in if they
arrive late. For some occasional events that starts later, we do put signage on
the door with a phone number of the keyholder who can let later-comers in.
But the key (ha!) in all cases is that attendees - late or otherwise - are the
responsibility of the keyholders on duty for the event. Helps us reinforce that
access as a responsibility, not a right!
-Alex
--- --- --- --- --- ---
*The #1 mistake in community building is doing it by yourself.*
Better Coworkers: http://indyhall.org ( http://indyhall.org/ ) *
*
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)
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On Tue, Dec 11, 2018 at 1:54 AM, Aloma Loren < freephotoproj...@gmail.com >
wrote:
>
> What are your rules about people having non-members in the space after
> hours?
>
> When a member is having an event in the conference room and people show up
> late and the door is locked they end up knocking and bothering other
> members who then aren't sure if they should let them in etc?
>
>
> Any great ways to handle this? A sign on the door for after hours that
> they need to call whoever they are meeting? Making sure members know they
> need to meet their guests and not rely on other members to let them in?
>
>
> Ideas?
>
>
> Also, I would love any recommendations on key code systems that allow for
> individual codes. The door we have currently only has one code that
> everyone uses that we change periodically. I know it's not the best but
> it's worked ok so far. I would prefer better security though and the
> ability to disable codes,etc.
>
>
>
>
>
>
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