[DRAFT] Incubator PMC Board Report - January 2018

[John D. Ament]

rding of new committers and will be
continuing to do this (extended emails with a lot of explanations on why we
are doing things the way we are)
  *   Project has bootstrapped quickly and we have mailing lists, website,
JIRA etc. all set up and running.
  *   Testing coverage has been improved over the initial code base

How has the project developed since the last report?

  *   There was no last report.

How does the podling rate their own maturity?

  *   We have a mix of new participants and experienced Apache people
involved.
  *   So far, the new participants have shown great willingness and success
in adopting the Apache Way.
  *   However, we still need to continue:
 *   the on-boarding
 *   increasing the diversity of the team
  *   Also, will we need to decide and establish all the processes involved
in releasing software at Apache


Date of last release:

  N/A

When were the last committers or PPMC members elected?

  N/A

Signed-off-by:

  [ ](plc4x) Greg Trasuk
 Comments:
  [ ](plc4x) Justin Mclean
 Comments:
  [ ](plc4x) Luciano Resende
 Comments:
  [X](plc4x) Stefan Bodewig
 Comments:

IPMC/Shepherd notes:




Pony Mail

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

  1. Grow the community
  2. Get the 0.10 release out
  3. Address issues

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

  There's been a bit of a lull as of late in the project.
  I'm hopeful that it will pick up some speed soon.

How has the community developed since the last report?

  No noticeable change since last report.

How has the project developed since the last report?

  N/A. Working on it!

How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [x] Initial setup
  [x] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  -XX-XX

When were the last committers or PPMC members elected?



Signed-off-by:

  [ ](ponymail) Andrew Bayer
 Comments:
  [X](ponymail) John D. Ament
 Comments: Would be good to get this podling moving.  Needs more
committers to be truly viable.

IPMC/Shepherd notes:




Rya

Rya (pronounced "ree-uh" /rēə/) is a cloud-based RDF triple store that
supports SPARQL queries. Rya is a scalable RDF data management system built
on
top of Accumulo. Rya uses novel storage methods, indexing schemes, and query
processing techniques that scale to billions of triples across multiple
nodes.
Rya provides fast and easy access to the data through SPARQL, a conventional
query mechanism for RDF data.

Rya has been incubating since 2015-09-18.

Three most important issues to address in the move towards graduation:
  1. Have more releases as part of the Apache Foundation
  2. Increase diversity of contributors.


Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

No

How has the community developed since the last report?

  * Working on the next release
  * Starting discussions about graduation

How has the project developed since the last report?

  * Implemented a cache for Fluo query metadata
  * Added a Twill App for running the periodic service
  * Fixed several bugs

How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [ ] Initial setup
  [ ] Working towards first release
  [ ] Community building
  [x] Nearing graduation
  [ ] Other:

Date of last release:

  2017-10-10

When were the last committers or PPMC members elected?

 * PPMC member Caleb Meier elected on Jan 3rd, 2017

Signed-off-by:

  [x](rya) Josh Elser
 Comments: Have been pushing community towards graduation. IMO, they
are ready.
  [ ](rya) Edward J. Yoon
 Comments:
  [ ](rya) Venkatesh Seetharam
 Comments:
  [ ](rya) Billie Rinaldi
 Comments:

IPMC/Shepherd notes:



SDAP

SDAP is an integrated data analytic center for Big Science problems.

SDAP has been incubating since 2017-10-22.

Three most important issues to address in the move towards graduation:

  1.
  2.
  3.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?



How has the community developed since the last report?



How has the project developed since the last report?


How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [ ] Initial setup
  [ ] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  -XX-XX

When were the last committers or PPMC members elected?



Signed-off-by:

  [ ](sdap) Jörn Rottmann
 Comments:
  [ ](sdap) Raphael Bircher
 Comments:
  [ ](sdap) Suneel Marthi
 Comments

[DRAFT] Incubator PMC Board Report - December 2017

[John D. Ament]

All,

Below is the current draft of our report.  As of now, we have 5 reports
missing and 4 reports not signed off on.  I hope we can get that resolved
in the next few days.  I have copied those podlings impacted.

Incubator PMC report for December 2017

The Apache Incubator is the entry path into the ASF for projects and
codebases wishing to become part of the Foundation's efforts.

There are currently 53 podlings incubating.  In the month of November, we
executed six releases, added one IPMC member and received the resignation
of another (which is in flight until their sole podling retires).  We added
two podlings to our roster, have a few more in the pipeline and have one
podling planning to graduate this month.

* Community

  New IPMC members:

  - Michael Semb Wever

  People who left the IPMC:

  - Upayavira (not processed in LDAP yet)

* New Podlings

  - Crail
  - Service Comb

* Podlings that failed to report, expected next month

  - Amaterasu - Activity stopped late November
  - Aria Tosca
  - HTrace - 0 on list activity
  - Pony Mail - Low activity, suspect just missed.
  - Wave - Retiring

* Podlings Missing sign off

  - Griffin
  - Myriad
  - OpenWhisk
  - Spot

* Graduations

  The board has motions for the following:

  - Trafodion
  - Your podling here?
  - Your podling here?

* Releases

  The following releases entered distribution during the month of
  November:

  - 2017-11-01 Apache Freemarker  2.3.27
  - 2017-11-08 Apache Netbeans HTML4J 1.5
  - 2017-11-15 Apache Mnemonic0.10.0
  - 2017-11-15 Apache MXNet   0.12.1
  - 2017-11-18 Apache Netbeans HTML4J 1.5.1
  - 2017-11-28 Apache Griffin 0.1.6

* IP Clearance



* Legal / Trademarks



* Infrastructure



* Miscellaneous



* Credits

--
   Table of Contents
Amaterasu
AriaTosca
Crail
Daffodil
Gearpump
Griffin
Hivemall
HTrace
Myriad
Omid
OpenWhisk
PageSpeed
Pony Mail
Pulsar
Quickstep
SAMOA
SDAP
SINGA
Spot
Superset
Taverna
Tephra
Trafodion
Wave

--


Amaterasu

Apache Amaterasu is a framework providing continuous deployment for Big Data
pipelines.

Amaterasu has been incubating since 2017-09-07.

Three most important issues to address in the move towards graduation:

  1.
  2.
  3.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?



How has the community developed since the last report?



How has the project developed since the last report?


How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [ ] Initial setup
  [ ] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  -XX-XX

When were the last committers or PPMC members elected?



Signed-off-by:

  [ ](amaterasu) Jean-Baptiste Onofré
 Comments:
  [ ](amaterasu) Olivier Lamy
 Comments:
  [ ](amaterasu) Davor Bonaci
 Comments:

IPMC/Shepherd notes:

  johndament:
The podling was moving OK until the end of November, not sure if it's a
holiday lull.


AriaTosca

ARIA TOSCA project offers an easily consumable Software Development Kit(SDK)
and a Command Line Interface(CLI) to implement TOSCA(Topology and
Orchestration Specification of Cloud Applications) based solutions.

AriaTosca has been incubating since 2016-08-27.

Three most important issues to address in the move towards graduation:

  1.
  2.
  3.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?



How has the community developed since the last report?



How has the project developed since the last report?


How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [ ] Initial setup
  [ ] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  -XX-XX

When were the last committers or PPMC members elected?



Signed-off-by:

  [ ](ariatosca) Suneel Marthi
 Comments:
  [ ](ariatosca) John D. Ament
 Comments:  Activity on list is picking up over the slack
conversations.  A community member is planning to write a report, however
it indicates a corporate hierarchy issue within the project that needs to
get solved.
  [ ](ariatosca) Jakob Homan
 Comments:

IPMC/Shepherd notes:



---
Crail

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Finish project setup
  2. Community building
  3. Create a first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  None.

How has the community developed since the last report?

  N/A

How has the project developed since

Current status?

[John D. Ament]

Dear HTrace Podling,

I was wondering what your current status is.  There is no report filed, and 
very low on list activity.  Is it time to begin retirement discussions?

John

[REMINDER] Policies around Publicity & Press

[John D. Ament]

All Podlings,

In recent days I've been contacted about several publicity issues that have
gone a bit off kilter.  I wanted to remind podlings two very import
policies.

1. Podlings MUST coordinate with the Public Relations Committee with all
publicity activities.
2. The Press Team MUST review any press releases or similar communication
referencing a podling before it is published.

Relevant Links:

https://incubator.apache.org/guides/branding.html#publicity_activities
https://incubator.apache.org/guides/branding.html#publicity_throughout_the_incubation_process

Please reach out with any concerns.

Regards,

John D. Ament
VP, Apache Incubator

Dist Area permissions problem

[John D. Ament]

All,

Please be advised that the infra team is aware of a permission problem that
is affecting podlings ability to write to the incubator dist area.  This
may cause you to be unable to create staged releases and promote those to
the public mirrors.  You can track the status in
https://issues.apache.org/jira/browse/INFRA-14609 .

Likewise, I want to make the podlings aware of a permission problem from
the weekend where git permissions were a little off.  That has since been
fixed.

Apologies for any inconvenience.

John

[DRAFT] What the new Status Pages potentially look like

[John D. Ament]

All,

We're piloting a new format for the podling status pages.  Specifically,
the current status page leaves a lot to be desired - it's basically crafted
html, there's no structure and its hard to find missing items.  The end
goal is to have a web form editable in Whimsy, but until we get more input
on what the content looks like I don't want to make changes like that.  I'm
asking at this point for podlings to take a look at the status output,
potentially update their own content, and see if they like the output.

If you navigate to https://whimsy.apache.org/roster/ppmc/ (authentication
is via your ASF committer username/password) and find your podling, you'll
see your current roster as well as your current status information.

The status pages can be found in SVN at this directory
https://svn.apache.org/repos/asf/incubator/public/trunk/content/podlings/

Some more information can be found at
https://lists.apache.org/thread.html/9504139b5ee9880fdb278f86757803c711fbc962e1934ef2c01a8ed0@%3Cgeneral.incubator.apache.org%3E

If you're not sure what to fill out, feel free to reach out.

John

[NOTICE] Managing Podling Rosters

[John D. Ament]

Podlings,

I wanted to raise a point to all, hence the direct emails.

The Whimsy PMC has put together a roster tool for managing the committers
in a podling.  Rather than managing the committer list in your status file,
this will keep track and make sure we list out everyone's valid IDs.

If you haven't accessed it, it can be found at
https://whimsy.apache.org/roster/ppmc/

The Incubator guide has been updated to reflect this
http://incubator.apache.org/guides/ppmc.html#podling+rosters

Please reach out if you have any questions.

John

Re: Website Branding Issues

[John D. Ament]

Ping.  When can this be expected to be resolved?

On 2016-07-05 15:42 (-0400), Colin McCabe  wrote: 
> Hi John,
> 
> Hmm.  Looks like you are correct.  Although we do identify ourselves as
> "an Apache Incubator project," we don't have the exact text of the
> incubator disclaimer, as described on
> http://incubator.apache.org/guides/branding.html .  Thanks for bringing
> this to our attention.  I filed
> https://issues.apache.org/jira/browse/HTRACE-377 to resolve this issue.
> 
> regards,
> Colin
> 
> 
> On Fri, Jul 1, 2016, at 14:55, johndam...@apache.org wrote:
> > Dear podling,
> > 
> > During a recent audit of podling websites, your podling was identified as
> > not including the incubating disclaimer.  This disclaimer is required on
> > all podling websites, releases and announcements, to clarify that your
> > project may not be in compliance with all ASF processes.
> > 
> > Please review the Incubator's branding guide:
> > http://incubator.apache.org/guides/branding.html
> > 
> > The full list of observations for all projects can be found at:
> > https://wiki.apache.org/incubator/BrandingAuditJune2016
> > 
> > If you have any questions, feel free to respond to this email or email
> > our general@ mailing list.  Please note that I am not subscribed to your
> > mailing list.
> 

Re: Board Report?

[John D. Ament]

We will be finalizing it tomorrow EOD, passing to the board on Wednesday.
On Jun 4, 2016 11:21, "Colin McCabe" <cmcc...@apache.org> wrote:

> We can get it by next week at the latest.  Sorry for the delay.
>
> Best,
> C.
>
> On Fri, Jun 3, 2016, at 18:59, John D. Ament wrote:
> > HTrace PPMC,
> >
> > When can a report be expected?
> >
> > John
>

Board Report?

[John D. Ament]

Hi Htrace Podling!

Just wondering where your board report was this month.

John

Re: Board Report?

[John D. Ament]

Lewis,

I'll explain, for yours and  Andrew's sake.

There was an issue last month I think where a mentor couldn't update the
wiki for some reason (technical in nature).  He requested the PPMC to sign
his name on the report.  The commit looked like it was just someone signing
off for someone else (no context). This set off some alarms.

It was requested that if you do sign off, include a link to the mail
archive with the request.

From my point of view, no such technical issue was in this case.
Considering the major mentor issues being raised on the general list, I'd
prefer to not see this.  Mentors signing off on the report are very
important.

John

On Tue Jan 06 2015 at 3:37:05 PM Lewis John Mcgibbney 
lewis.mcgibb...@gmail.com wrote:

 John,
 The report looks good to me and reflects what I am seeing taking place
 within the community.
 I think it is well understood that this is a case of people trying to help
 out where they can based on the time they have. It was appreciated from my
 point of view.
 As always, I've checked the full report as it now appears on the wiki.
 What the issue here is I am not sure. Michael is a mentor of the project
 anyways is he not?
 Thanks
 Lewis

 On Tue, Jan 6, 2015 at 7:33 AM, John D. Ament johndam...@apache.org
 wrote:

  Mentors,
 
  I'm very concerned over what I see here.
 
  - You should be signing off on the report on the wiki, not asking the
 PPMC
  to add your sign off.
  - If you have issues accessing the wiki, please request access on the
  general@ mailing list.
 
  PPMC members,
 
  I'm concerned over the statement With oks from three mentors and Nick
  The incubator expects that all mentors sign off on the report, but you
  shouldn't wait for the mentors OK to post it to the wiki.
  Please also hold your mentors accountable to sign off on the report.
 
  I plan to remove the mentor checks from the incubator report shortly.
 
  John
 
  On Tue, Jan 6, 2015 at 1:52 AM, Lewis John Mcgibbney 
  lewis.mcgibb...@gmail.com wrote:
 
   Good job
  
   On Monday, January 5, 2015, Stack st...@duboce.net wrote:
  
Thank you Lewis.
   
With oks from three mentors and Nick, let me post this to the wiki.
 If
   any
more comments, no problem, I'll edit them in.
   
Thanks,
St.Ack
   
On Mon, Jan 5, 2015 at 10:22 PM, Lewis John Mcgibbney 
lewis.mcgibb...@gmail.com javascript:; wrote:
   
 Hi St.Ack,
 Report looks good to me. Please duly assign my X
 I've been silently monitoring HTrace and very pleased to see RC's
  going
up.
 I'll be VOTE'ing on next ones in an attempt to drive first
 Incubating
 release.
 Great job folks.
 Thanks
 Lewis

 On Mon, Jan 5, 2015 at 9:03 PM, Stack st...@duboce.net
   javascript:;
wrote:

  Thank you for the ping, Mr Project Shepherd.
 
  What would folks add to the below? (Below is the template taken
  from
  http://wiki.apache.org/incubator/January2015 filled in). If you
  are
   a
  mentor and below is good by you, ack and I'll add in an 'x' for
 you
   in
 the
  mentors box below.
 
  St.Ack
 
 
  
  HTrace
 
  HTrace is a tracing framework intended for use with distributed
   systems
  written in java.
 
  HTrace has been incubating since 2014-11.
 
  Three most important issues to address in the move towards
   graduation:
 
1. Make our first release from incubator
2. Move dependent projects over to the incubator version
3. Continue to grow user and contributor base; i.e. grow the
community.
 
  Any issues that the Incubator PMC (IPMC) or ASF Board wish/need
 to
  be
  aware of?
 
  None
 
  How has the community developed since the last report?
 
  * 141 messages on dev@htrace
  * 42 issues resolved and 11 open
 
  How has the project developed since the last report?
 
  * This is our first report.
  * We are fully moved over to Apache Infrastructure now (thanks in
  particular to Jake Farrell for help here).
  * We have our first htrace website published.
  * Development of an easy to deploy htraced trace sink and
   visualization
 is
  moving along nicely.
  * An htrace receiver for Apache Flume was contributed.
  * We have put up 5 release candidates for our 1st podling release
   with
a
  6th on its way.
 
  Date of last release:
 
None as yet.
 
  When were the last committers or PMC members elected?
 
   None since initial setup.
 
  Signed-off-by:
 
[ ](htrace) Jake Farrell
[ ](htrace) Todd Lipcon
[ ](htrace) Lewis John Mcgibbney
[ ](htrace) Andrew Purtell
[ ](htrace) Billie Rinaldi
[ ](htrace) Michael Stack
 
  Shepherd/Mentor notes:
 
 
  On Mon, Jan 5, 2015 at 6:13 PM, John D. Ament 
  johndam...@apache.org