Re: Podling Report Reminder - March 2018

[John D . Ament]

Just a follow up ping about the missing report.  It seems like your activity 
level is good.

On 2018/03/07 07:17:56, Julian Hyde  wrote: 
> Hi Quickstep PPMC,
> 
> This report is due tomorrow (March 7th). Who is going to write it?
> 
> Julian
> 
> > On Mar 6, 2018, at 5:32 PM, johndam...@apache.org wrote:
> > 
> > Dear podling,
> > 
> > This email was sent by an automated system on behalf of the Apache
> > Incubator PMC. It is an initial reminder to give you plenty of time to
> > prepare your quarterly board report.
> > 
> > The board meeting is scheduled for Wed, 21 March 2018, 10:30 am PDT.
> > The report for your podling will form a part of the Incubator PMC
> > report. The Incubator PMC requires your report to be submitted 2 weeks
> > before the board meeting, to allow sufficient time for review and
> > submission (Wed, March 07).
> > 
> > Please submit your report with sufficient time to allow the Incubator
> > PMC, and subsequently board members to review and digest. Again, the
> > very latest you should submit your report is 2 weeks prior to the board
> > meeting.
> > 
> > Thanks,
> > 
> > The Apache Incubator PMC
> > 
> > Submitting your Report
> > 
> > --
> > 
> > Your report should contain the following:
> > 
> > *   Your project name
> > *   A brief description of your project, which assumes no knowledge of
> >the project or necessarily of its field
> > *   A list of the three most important issues to address in the move
> >towards graduation.
> > *   Any issues that the Incubator PMC or ASF Board might wish/need to be
> >aware of
> > *   How has the community developed since the last report
> > *   How has the project developed since the last report.
> > *   How does the podling rate their own maturity.
> > 
> > This should be appended to the Incubator Wiki page at:
> > 
> > https://wiki.apache.org/incubator/March2018
> > 
> > Note: This is manually populated. You may need to wait a little before
> > this page is created from a template.
> > 
> > Mentors
> > ---
> > 
> > Mentors should review reports for their project(s) and sign them off on
> > the Incubator wiki page. Signing off reports shows that you are
> > following the project - projects that are not signed may raise alarms
> > for the Incubator PMC.
> > 
> > Incubator PMC
> 
> 

Planning to remove rosters from active podlings

[John D. Ament]

All,

This coming weekend (9/29) I plan to remove the roster sections from all
podling status pages.

Podling rosters are meant to be managed in Whimsy.  The roster in the
status page is redundant and end up out of sync.  In place of the roster, I
will be adding a link automatically to all podling rosters.

John

Re: RE: Podling Report Reminder - September 2017

[John D. Ament]

I've given you rights.  Please post ASAP.

John

On 2017-09-07 20:48, Harshad Deshmukh  wrote: 
> Thanks Julian for your comments. Would you mind giving me the editing rights 
> to the wiki?
> 
> Harshad
> -Original Message-
> From: Julian Hyde [mailto:jh...@apache.org] 
> Sent: Thursday, September 7, 2017 6:39 PM
> To: dev@quickstep.incubator.apache.org
> Subject: Re: Podling Report Reminder - September 2017
> 
> > A meetup hosted by H2O.ai in Mountain View (Link: 
> > https://www.meetup.com/H2O-AI-Deep-Learning/events/241576643/?_cookie-
> > check=en9PvHYSsw_N1Bf_)
> 
> I would remove the link. The Board trusts you, so doesn't need proof.
> 
> > Hortonworks in Santa Clara (Thanks to our mentor Julian Hyde for 
> > hosting)
> 
> You're welcome.
> 
> > How would you assess the podling's maturity?
> 
> Can you check one of the boxes.
> 
> > When were the last committers or PPMC members elected?
> >
> >   2017-05-12
> 
> I would expand to
> 
>   2017-05-12 Tianrun Lee (committer)
> 
> I don't recall any PPMC members being appointed since incubation started 
> (correct me if I am wrong).
> 
> Julian
> 
> 
> 
> On Wed, Sep 6, 2017 at 5:51 PM, Harshad Deshmukh  wrote:
> > Dear mentors,
> >
> > Can you please take a look at the report below?
> >
> > Jignesh: Did I miss something in the development activity overview?
> >
> > Get Outlook for Android
> >
> > 
> > From: Harshad Deshmukh
> > Sent: Sunday, September 3, 2017 11:50:40 AM
> > To: dev@quickstep.incubator.apache.org
> > Subject: Re: Podling Report Reminder - September 2017
> >
> >
> > Hello,
> >
> > I drafted the Quickstep podling report below. Please take a look and let me 
> > know if there are any changes.
> >
> > ---
> > Quickstep is a high-performance database engine.
> >
> > Quickstep has been incubating since 2016-03-29.
> >
> > Three most important issues to address in the move towards graduation:
> >
> >   1. Building a Quickstep community
> >   2. More adoption of the Quickstep technology
> >   3. More releases
> >
> > Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be 
> > aware of?
> >
> > None
> >
> > How has the community developed since the last report?
> >
> > In the summer of 2017, we took efforts to spread awareness about the 
> > Quickstep project and technology. We had many talks, particularly in the 
> > San Francisco Bay Area. The talks/venues are listed here:
> >
> >   1.  SRI International in Menlo Park
> >   2.  A meetup hosted by H2O.ai in Mountain View (Link: 
> > https://www.meetup.com/H2O-AI-Deep-Learning/events/241576643/?_cookie-check=en9PvHYSsw_N1Bf_)
> >   3.  Hortonworks in Santa Clara (Thanks to our mentor Julian Hyde for 
> > hosting)
> >
> > We had also applied for a talk at BigDataWisconsin meetup but the proposal 
> > was not selected.
> >
> > How has the project developed since the last report?
> >
> > During the summer, the development activity was slow. There are ongoing 
> > efforts to build a distributed version of Quickstep.
> >
> > How would you assess the podling's maturity?
> > Please feel free to add your own commentary.
> >
> >   [ ] Initial setup
> >   [ ] Working towards first release
> >   [ ] Community building
> >   [ ] Nearing graduation
> >   [ ] Other:
> >
> > Date of last release:
> >
> >   2017-03-25
> >
> > When were the last committers or PPMC members elected?
> >
> >   2017-05-12
> >
> >
> > ---
> >
> >
> > Thanks,
> >
> > Harshad
> >
> > 
> > From: johndam...@apache.org 
> > Sent: Saturday, September 2, 2017 1:13:27 PM
> > To: dev@quickstep.incubator.apache.org
> > Subject: Podling Report Reminder - September 2017
> >
> > Dear podling,
> >
> > This email was sent by an automated system on behalf of the Apache 
> > Incubator PMC. It is an initial reminder to give you plenty of time to 
> > prepare your quarterly board report.
> >
> > The board meeting is scheduled for Wed, 20 September 2017, 10:30 am PDT.
> > The report for your podling will form a part of the Incubator PMC 
> > report. The Incubator PMC requires your report to be submitted 2 weeks 
> > before the board meeting, to allow sufficient time for review and 
> > submission (Wed, September 06).
> >
> > Please submit your report with sufficient time to allow the Incubator 
> > PMC, and subsequently board members to review and digest. Again, the 
> > very latest you should submit your report is 2 weeks prior to the 
> > board meeting.
> >
> > Thanks,
> >
> > The Apache Incubator PMC
> >
> > Submitting your Report
> >
> > --
> >
> > Your report should contain the following:
> >
> > *   Your project name
> > *   A brief description of your project, which assumes no knowledge of
> > the project or necessarily of its field
> > *   A list of the three most important issues to address in the move
> > towards graduation.
> > *   Any issues 

[REMINDER] Policies around Publicity & Press

[John D. Ament]

All Podlings,

In recent days I've been contacted about several publicity issues that have
gone a bit off kilter.  I wanted to remind podlings two very import
policies.

1. Podlings MUST coordinate with the Public Relations Committee with all
publicity activities.
2. The Press Team MUST review any press releases or similar communication
referencing a podling before it is published.

Relevant Links:

https://incubator.apache.org/guides/branding.html#publicity_activities
https://incubator.apache.org/guides/branding.html#publicity_throughout_the_incubation_process

Please reach out with any concerns.

Regards,

John D. Ament
VP, Apache Incubator

Dist Area permissions problem

[John D. Ament]

All,

Please be advised that the infra team is aware of a permission problem that
is affecting podlings ability to write to the incubator dist area.  This
may cause you to be unable to create staged releases and promote those to
the public mirrors.  You can track the status in
https://issues.apache.org/jira/browse/INFRA-14609 .

Likewise, I want to make the podlings aware of a permission problem from
the weekend where git permissions were a little off.  That has since been
fixed.

Apologies for any inconvenience.

John

[DRAFT] What the new Status Pages potentially look like

[John D. Ament]

All,

We're piloting a new format for the podling status pages.  Specifically,
the current status page leaves a lot to be desired - it's basically crafted
html, there's no structure and its hard to find missing items.  The end
goal is to have a web form editable in Whimsy, but until we get more input
on what the content looks like I don't want to make changes like that.  I'm
asking at this point for podlings to take a look at the status output,
potentially update their own content, and see if they like the output.

If you navigate to https://whimsy.apache.org/roster/ppmc/ (authentication
is via your ASF committer username/password) and find your podling, you'll
see your current roster as well as your current status information.

The status pages can be found in SVN at this directory
https://svn.apache.org/repos/asf/incubator/public/trunk/content/podlings/

Some more information can be found at
https://lists.apache.org/thread.html/9504139b5ee9880fdb278f86757803c711fbc962e1934ef2c01a8ed0@%3Cgeneral.incubator.apache.org%3E

If you're not sure what to fill out, feel free to reach out.

John

[NOTICE] Managing Podling Rosters

[John D. Ament]

Podlings,

I wanted to raise a point to all, hence the direct emails.

The Whimsy PMC has put together a roster tool for managing the committers
in a podling.  Rather than managing the committer list in your status file,
this will keep track and make sure we list out everyone's valid IDs.

If you haven't accessed it, it can be found at
https://whimsy.apache.org/roster/ppmc/

The Incubator guide has been updated to reflect this
http://incubator.apache.org/guides/ppmc.html#podling+rosters

Please reach out if you have any questions.

John