Planning to remove rosters from active podlings

2017-09-25 Thread John D. Ament
All,

This coming weekend (9/29) I plan to remove the roster sections from all
podling status pages.

Podling rosters are meant to be managed in Whimsy.  The roster in the
status page is redundant and end up out of sync.  In place of the roster, I
will be adding a link automatically to all podling rosters.

John


Re: Podling Report Reminder - August 2017

2017-08-05 Thread John D. Ament
Ping.  Still no report. anyone available to put one together?

On 2017-08-05 10:27, johndam...@apache.org wrote: 
> Dear podling,
> 
> This email was sent by an automated system on behalf of the Apache
> Incubator PMC. It is an initial reminder to give you plenty of time to
> prepare your quarterly board report.
> 
> The board meeting is scheduled for Wed, 16 August 2017, 10:30 am PDT.
> The report for your podling will form a part of the Incubator PMC
> report. The Incubator PMC requires your report to be submitted 2 weeks
> before the board meeting, to allow sufficient time for review and
> submission (Wed, August 02).
> 
> Please submit your report with sufficient time to allow the Incubator
> PMC, and subsequently board members to review and digest. Again, the
> very latest you should submit your report is 2 weeks prior to the board
> meeting.
> 
> Thanks,
> 
> The Apache Incubator PMC
> 
> Submitting your Report
> 
> --
> 
> Your report should contain the following:
> 
> *   Your project name
> *   A brief description of your project, which assumes no knowledge of
> the project or necessarily of its field
> *   A list of the three most important issues to address in the move
> towards graduation.
> *   Any issues that the Incubator PMC or ASF Board might wish/need to be
> aware of
> *   How has the community developed since the last report
> *   How has the project developed since the last report.
> *   How does the podling rate their own maturity.
> 
> This should be appended to the Incubator Wiki page at:
> 
> https://wiki.apache.org/incubator/August2017
> 
> Note: This is manually populated. You may need to wait a little before
> this page is created from a template.
> 
> Mentors
> ---
> 
> Mentors should review reports for their project(s) and sign them off on
> the Incubator wiki page. Signing off reports shows that you are
> following the project - projects that are not signed may raise alarms
> for the Incubator PMC.
> 
> Incubator PMC
> 


[REMINDER] Policies around Publicity & Press

2017-07-31 Thread John D. Ament
All Podlings,

In recent days I've been contacted about several publicity issues that have
gone a bit off kilter.  I wanted to remind podlings two very import
policies.

1. Podlings MUST coordinate with the Public Relations Committee with all
publicity activities.
2. The Press Team MUST review any press releases or similar communication
referencing a podling before it is published.

Relevant Links:

https://incubator.apache.org/guides/branding.html#publicity_activities
https://incubator.apache.org/guides/branding.html#publicity_throughout_the_incubation_process

Please reach out with any concerns.

Regards,

John D. Ament
VP, Apache Incubator


[NOTICE] Managing Podling Rosters

2017-05-30 Thread John D. Ament
Podlings,

I wanted to raise a point to all, hence the direct emails.

The Whimsy PMC has put together a roster tool for managing the committers
in a podling.  Rather than managing the committer list in your status file,
this will keep track and make sure we list out everyone's valid IDs.

If you haven't accessed it, it can be found at
https://whimsy.apache.org/roster/ppmc/

The Incubator guide has been updated to reflect this
http://incubator.apache.org/guides/ppmc.html#podling+rosters

Please reach out if you have any questions.

John