Re: [Development] Qt Contributors Summit: when and where

2012-01-13 Thread Quim Gil
On 01/11/2012 08:29 AM, ext Quim Gil wrote:
 The only days that seem to suit a majority in this semester are during
 the week of June 18th. We still need to look at the availability of
 venues in Berlin for those dates.

Daniel  those of you with _Berliner Fachwissen_ : can you help nailing 
down the candidates available for an event hosting 200 people in 3 or 
more rooms between June 21-23 (or earlier that week)? At this point we 
only need to know availability and quote for the space, usual room 
equipment and good wlan. All the rest are commodities that won't change 
from a venue to another.

In the meantime I'm putting my time and focus reaching to a critical 
mass of funding and attendance from the key Qt Project stakeholders.


 If it's not during these days then we hit the Summer holidays, and after
 that we start to be close (too?) to Dev Days. An alternative would be to
 combine both events (also good for optimizing costs).

If you don't want to see this happening then your help is welcome 
solving the equation for the event in June.  :)

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Re: [Development] Qt Contributors Summit: when and where

2012-01-11 Thread Quim Gil
On 01/09/2012 11:42 PM, ext Turunen Tuukka wrote:

 Hi All,

 My preference is to definitely have the Contributors Summit before
 summer in order to focus discussions into what should be in 5.1. So
 mid-May to mid-June is best, even though 5.0 is still on its way at that
 time. If we have the event in September, we have very little time until
 5.1 (if it is planned to be out before end on 2012).

The only days that seem to suit a majority in this semester are during 
the week of June 18th. We still need to look at the availability of 
venues in Berlin for those dates.

If it's not during these days then we hit the Summer holidays, and after 
that we start to be close (too?) to Dev Days. An alternative would be to 
combine both events (also good for optimizing costs).

A collateral comment: I see the importance of planning the content of 
5.1 and the usefulness of a face to face meeting with that goal. 
However, a good free software project shouldn't depend of a +200 people 
event to sort out that efficiently, and an alternative would be to do a 
much smaller roadmapping-fest limited to e.g. maintainers and special 
guests. Wider participation could be achieved with the maintainers 
before the meeting, at a component level. Maintainers should be able to 
invite extra people at their own criteria if they think they have 
something to share or push that would benefit the roadmapping meeting.

In fact the same model of hackfest can be applied to other hot areas 
needing face to face sessions. Meetings of about 40 people  2-3 days 
are *a lot* easier to organize and sponsor than a whole Summit of 200 
people.

Even teleconferences, hangouts etc can be really productive, easy and 
inexpensive to setup when it comes to discuss live with the right 10 
people (or so).

Please let's explore and try out these possibilities. We are doing our 
best to have a great Qt Contributors Summit at the right time and place, 
but we can't have the pressure of 'stopping the Qt Project' in our 
necks. If you know what I mean.

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Re: [Development] Qt Contributors Summit: when and where

2012-01-05 Thread André Pönitz
On Wednesday 04 January 2012 16:59:40 ext marius.storm-ol...@nokia.com wrote:
 On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
  [...] June 28th - June 30th are the only dates available during June at the
  (amazing) venue we are looking for in Berlin. Would that work for you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.
 
  If we're going to do it in late June, I'd suggest moving it to Tallinn.

Am I allowed to call _that_ a non-starter? ;-)

A rough inspection of the Qt Creator repo turns up more than a dozen .de 
addresses and not a single .ee one. Making it for (non-[ex-]Nokian)
contributors as easy as possible to attend should have highest priority.

In Berlin there's also a decent chance that most of the Qt Creator team 
accidentally drops in, at least for a day or so. While Tallinn is certainly 
a nice city, I would not expect the same to happen if the Summit is being
held there.

Btw, to me even June 28-30 + June 30-July 6 do not look completely incompatible.
I am not sure how many people would go to both the Contributor's summit 
_and_ to Akademy _and_ *need* to be on both on the 30th... 

Anyway, Marius suggested:

 Maybe we could find a different venue in Berlin then, which would fit 
 the original dates, June 14-16?

That would be preferable at least to me personally, too. School holidays
start on June 20 this year over here so I am not likely to go anywhere
Qt related anyway on June 30...

Andre'
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Re: [Development] Qt Contributors Summit: when and where

2012-01-05 Thread alexandra.leisse
On 5.1.2012 12:23 PM, ext André Pönitz andre.poen...@nokia.com wrote:

On Wednesday 04 January 2012 16:59:40 ext marius.storm-ol...@nokia.com
wrote:
 On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
  [...] June 28th - June 30th are the only dates available during June
at the
  (amazing) venue we are looking for in Berlin. Would that work for
you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.
 
  If we're going to do it in late June, I'd suggest moving it to
Tallinn.

Am I allowed to call _that_ a non-starter? ;-)

A rough inspection of the Qt Creator repo turns up more than a dozen .de
addresses and not a single .ee one. Making it for (non-[ex-]Nokian)
contributors as easy as possible to attend should have highest priority.

In Berlin there's also a decent chance that most of the Qt Creator team
accidentally drops in, at least for a day or so. While Tallinn is
certainly 
a nice city, I would not expect the same to happen if the Summit is being
held there.

I agree. That was one of the reasons I chose Berlin last year. In
addition, it's pretty central, and has accommodation options in literally
all budget ranges.

Btw, to me even June 28-30 + June 30-July 6 do not look completely
incompatible.
I am not sure how many people would go to both the Contributor's summit
_and_ to Akademy _and_ *need* to be on both on the 30th...

IMHO it's too far into summer anyway. A fair amount of people will be
already on holidays or about to leave.

Anyway, Marius suggested:

 Maybe we could find a different venue in Berlin then, which would fit
 the original dates, June 14-16?

That would be preferable at least to me personally, too. School holidays
start on June 20 this year over here so I am not likely to go anywhere
Qt related anyway on June 30...

See above. :)

Alexandra

Andre'
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Re: [Development] Qt Contributors Summit: when and where

2012-01-05 Thread quim.gil
It would be great if May 28 - 30 would be good enough for everybody. These are 
the only dates available at BCC, which is a perfect venue for us.


Please answer urgently. Thank you for all your feedback!


Quim


On 1/5/12 5:24 AM ext alexandra.lei...@nokia.com wrote:

On 5.1.2012 12:23 PM, ext André Pönitz andre.poen...@nokia.com wrote:

On Wednesday 04 January 2012 16:59:40 ext marius.storm-ol...@nokia.com
wrote:
 On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
  [...] June 28th - June 30th are the only dates available during June
at the
  (amazing) venue we are looking for in Berlin. Would that work for
you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.
 
  If we're going to do it in late June, I'd suggest moving it to
Tallinn.

Am I allowed to call _that_ a non-starter? ;-)

A rough inspection of the Qt Creator repo turns up more than a dozen .de
addresses and not a single .ee one. Making it for (non-[ex-]Nokian)
contributors as easy as possible to attend should have highest priority.

In Berlin there's also a decent chance that most of the Qt Creator team
accidentally drops in, at least for a day or so. While Tallinn is
certainly
a nice city, I would not expect the same to happen if the Summit is being
held there.

I agree. That was one of the reasons I chose Berlin last year. In
addition, it's pretty central, and has accommodation options in literally
all budget ranges.

Btw, to me even June 28-30 + June 30-July 6 do not look completely
incompatible.
I am not sure how many people would go to both the Contributor's summit
_and_ to Akademy _and_ *need* to be on both on the 30th...

IMHO it's too far into summer anyway. A fair amount of people will be
already on holidays or about to leave.

Anyway, Marius suggested:

 Maybe we could find a different venue in Berlin then, which would fit
 the original dates, June 14-16?

That would be preferable at least to me personally, too. School holidays
start on June 20 this year over here so I am not likely to go anywhere
Qt related anyway on June 30...

See above. :)

Alexandra

Andre'
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Re: [Development] Qt Contributors Summit: when and where

2012-01-05 Thread quim.gil
Doh, forgot the little detail that by the ebd of May is very likely that 
everybody is in deep Qt 5 bugfixing.


While we keep the search on June... Can you please comment on your preferences 
for potential dates in August, early September?


If June doesn't work we could have something more BoFish and simple at aKademy 
with those attending that event anyway.


Quim


On 1/5/12 6:16 AM ext quim@nokia.com wrote:

It would be great if May 28 - 30 would be good enough for everybody. These are 
the only dates available at BCC, which is a perfect venue for us.


Please answer urgently. Thank you for all your feedback!


Quim


On 1/5/12 5:24 AM ext alexandra.lei...@nokia.com wrote:

On 5.1.2012 12:23 PM, ext André Pönitz andre.poen...@nokia.com wrote:

On Wednesday 04 January 2012 16:59:40 ext marius.storm-ol...@nokia.com
wrote:
 On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
  [...] June 28th - June 30th are the only dates available during June
at the
  (amazing) venue we are looking for in Berlin. Would that work for
you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.
 
  If we're going to do it in late June, I'd suggest moving it to
Tallinn.

Am I allowed to call _that_ a non-starter? ;-)

A rough inspection of the Qt Creator repo turns up more than a dozen .de
addresses and not a single .ee one. Making it for (non-[ex-]Nokian)
contributors as easy as possible to attend should have highest priority.

In Berlin there's also a decent chance that most of the Qt Creator team
accidentally drops in, at least for a day or so. While Tallinn is
certainly
a nice city, I would not expect the same to happen if the Summit is being
held there.

I agree. That was one of the reasons I chose Berlin last year. In
addition, it's pretty central, and has accommodation options in literally
all budget ranges.

Btw, to me even June 28-30 + June 30-July 6 do not look completely
incompatible.
I am not sure how many people would go to both the Contributor's summit
_and_ to Akademy _and_ *need* to be on both on the 30th...

IMHO it's too far into summer anyway. A fair amount of people will be
already on holidays or about to leave.

Anyway, Marius suggested:

 Maybe we could find a different venue in Berlin then, which would fit
 the original dates, June 14-16?

That would be preferable at least to me personally, too. School holidays
start on June 20 this year over here so I am not likely to go anywhere
Qt related anyway on June 30...

See above. :)

Alexandra

Andre'
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Re: [Development] Qt Contributors Summit: when and where

2012-01-05 Thread marius.storm-olsen
Yes, in general anything before June 11th is a no-go for me personally.
I haven’t set up my own schedule for after summer yet, so those months are 
still a blur to me.

I would really prefer that we hold a solid Contributor Summit, and not rely on 
something half a**, tailed on some other event. Seems to me also that Berlin 
would be the most reasonable choice, unless we can persuade with something more 
exotic, like the French Riviera; Nice, for example? ☺

Alex + Danimo + Quim, are there any other venues than BCC which could work for 
us, and be available June 14-16, or 21-23?

--
.marius

From: development-bounces+marius.storm-olsen=nokia@qt-project.org 
[mailto:development-bounces+marius.storm-olsen=nokia@qt-project.org] On 
Behalf Of Gil Quim (Nokia-DXM/SiliconValley)
Sent: Thursday, January 05, 2012 8:29 AM
To: development@qt-project.org; Leisse Alexandra (Nokia-DXM/Oslo)
Subject: Re: [Development] Qt Contributors Summit: when and where


Doh, forgot the little detail that by the ebd of May is very likely that 
everybody is in deep Qt 5 bugfixing.



While we keep the search on June... Can you please comment on your preferences 
for potential dates in August, early September?



If June doesn't work we could have something more BoFish and simple at aKademy 
with those attending that event anyway.



Quim


On 1/5/12 6:16 AM ext quim@nokia.commailto:quim@nokia.com wrote:

It would be great if May 28 - 30 would be good enough for everybody. These are 
the only dates available at BCC, which is a perfect venue for us.



Please answer urgently. Thank you for all your feedback!



Quim


On 1/5/12 5:24 AM ext 
alexandra.lei...@nokia.commailto:alexandra.lei...@nokia.com wrote:
On 5.1.2012 12:23 PM, ext André Pönitz 
andre.poen...@nokia.commailto:andre.poen...@nokia.com wrote:

On Wednesday 04 January 2012 16:59:40 ext 
marius.storm-ol...@nokia.commailto:marius.storm-ol...@nokia.com
wrote:
 On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, 
  quim@nokia.commailto:quim@nokia.com wrote:
  [...] June 28th - June 30th are the only dates available during June
at the
  (amazing) venue we are looking for in Berlin. Would that work for
you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.
 
  If we're going to do it in late June, I'd suggest moving it to
Tallinn.

Am I allowed to call _that_ a non-starter? ;-)

A rough inspection of the Qt Creator repo turns up more than a dozen .de
addresses and not a single .ee one. Making it for (non-[ex-]Nokian)
contributors as easy as possible to attend should have highest priority.

In Berlin there's also a decent chance that most of the Qt Creator team
accidentally drops in, at least for a day or so. While Tallinn is
certainly
a nice city, I would not expect the same to happen if the Summit is being
held there.

I agree. That was one of the reasons I chose Berlin last year. In
addition, it's pretty central, and has accommodation options in literally
all budget ranges.

Btw, to me even June 28-30 + June 30-July 6 do not look completely
incompatible.
I am not sure how many people would go to both the Contributor's summit
_and_ to Akademy _and_ *need* to be on both on the 30th...

IMHO it's too far into summer anyway. A fair amount of people will be
already on holidays or about to leave.

Anyway, Marius suggested:

 Maybe we could find a different venue in Berlin then, which would fit
 the original dates, June 14-16?

That would be preferable at least to me personally, too. School holidays
start on June 20 this year over here so I am not likely to go anywhere
Qt related anyway on June 30...

See above. :)

Alexandra

Andre'
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Re: [Development] Qt Contributors Summit: when and where

2012-01-04 Thread Thiago Macieira
On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
 Hi, sorry for webmail top-posting.

 June 28th - June 30th are the only dates available during June at the
 (amazing) venue we are looking for in Berlin. Would that work for you?

Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.

If we're going to do it in late June, I'd suggest moving it to Tallinn.
--
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  Software Architect - Intel Open Source Technology Center
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Re: [Development] Qt Contributors Summit: when and where

2012-01-04 Thread Aleix Pol
On Wed, Jan 4, 2012 at 5:23 PM, Quim Gil quim@nokia.com wrote:

 On 01/04/2012 07:59 AM, ext marius.storm-ol...@nokia.com wrote:
  On 04/01/2012 09:54, ext Thiago Macieira wrote:
  On Wednesday, 4 de January de 2012 15.26.06, quim@nokia.com wrote:
  Hi, sorry for webmail top-posting.
 
  June 28th - June 30th are the only dates available during June at the
  (amazing) venue we are looking for in Berlin. Would that work for you?
 
  Non-starter. Collides with Akademy (Jun 30-July 6) in Tallinn.

 Agreed. Not clashing with aKademy is out of question.

 
  If we're going to do it in late June, I'd suggest moving it to Tallinn.

 More thoughts on combining the Qt Contributors Summit with aKademy in
 Tallinn? I have been there and it's not a bad city. I believe it has
 cheap flights from many European destination and maybe the prices are in
 average lower than Berlin. For many it will be an extra hop, though.

 No idea about availability of spaces but it is probably less crowded and
 more affordable than Berlin? Would need to ask.

  Maybe we could find a different venue in Berlin then, which would fit
  the original dates, June 14-16?

 I have asked Alexandra Leisse and Daniel Molkentin. If anybody has
 suggestions please share.

 --
 Quim


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FWIW, I'd really like to see QtCS happening together with Akademy!

Aleix
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Re: [Development] Qt Contributors Summit: when and where

2012-01-04 Thread Thiago Macieira
On Wednesday, 4 de January de 2012 08.23.12, Quim Gil wrote:
 More thoughts on combining the Qt Contributors Summit with aKademy in
 Tallinn? I have been there and it's not a bad city. I believe it has
 cheap flights from many European destination and maybe the prices are in
 average lower than Berlin. For many it will be an extra hop, though.

Actually, now that I think about it, I remember one snag with this: Lars's
vacation dates. I think when the Akademy dates were announced, he told me that
he had already planned on being on vacation on those days.

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[Development] Qt Contributors Summit: when and where

2012-01-03 Thread Quim Gil
The Qt Contributors Summit is an event by / for the developers 
subscribed to this list. Let's have here the discussion about the big 
items and then we can move to the [marketing] list for the 
'implementation details'.

It is urgent to book a location! Let's focus the discussion in the 
points required to get dates  a place.

After many discussions with many people we seem to agree on the following:

- The first edition was a success and it is out of question that we need 
to keep organizing this event in 2012.

- It's good to keep aiming to get about 200 people as long as it's the 
right people instead of trying to grow just because - losing agility and 
effectiveness in collaboration and getting things done.

- Berlin is a convenient location. There is already a lot of Qt 
contributors nearby and is easily reachable from other countries.

- 3 days seems to be good.

- It is good to find a mixture of weekend  work days e.g. from Friday 
to Sunday.


Let me know if you are happy with all this.

The big items that are still missing:

- When? There have been different opinions and the trend seems to be 
that it is better to do it after Qt 5 is released, otherwise people will 
be too stuck with bugfixing and pressure to release. But we can't do it 
in the middle of Summer holidays either. This would send us to late 
August - September. This is the critical point, all feedback is welcome.

- How many rooms, which capacity? No need to get into details but having 
a rough idea would be useful in order to book the right amount of space. 
For you this means what type of event do you want: was the event last 
year good or would you prefer a different distribution? For us booking 
the venue it has clear implications in the contract and the budget.


PS: speaking of budget, we need to discuss also the organization and 
funding of the event. 100% by Nokia again or do others want to step in? 
This is a discussion for the [marketing] list. Event volunteers and 
potential sponsors: make sure you are subscribed to that list 
http://lists.qt-project.org/mailman/listinfo/marketing

--
Quim
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Re: [Development] Qt Contributors Summit: when and where

2012-01-03 Thread marius.storm-olsen
On 03/01/2012 12:25, ext Jonas M. Gastal wrote:
 On Tuesday 03 January 2012 18:11:08 marius.storm-ol...@nokia.com
 wrote:
 On 03/01/2012 11:14, ext Quim Gil wrote:
 - When? There have been different opinions and the trend seems to
 be that it is better to do it after Qt 5 is released, otherwise
 people will be too stuck with bugfixing and pressure to release.
 But we can't do it in the middle of Summer holidays either. This
 would send us to late August - September. This is the critical
 point, all feedback is welcome.

 If we'd follow last year as a template, it would be Thursday June
 14th - Saturday June 16th.

 I have my doubts if doing it then or after summer matters much
 time-wise. Everyone will always have plenty to do anyways.

 I think doing it after the release of Qt 5.0 could be good in the
 sense of giving the summit more focus, if we do it after we can use
 the summit as a forum to discuss the direction we want to take 5.1
 in. If the summit happens before 5.0 the focus will be split.

It would be well after the feature freeze anyways, so features discussed 
at the summit would have to be targeted 5.1 anyways.

I think we need to get into a rhythm. The plan is to have Qt releases 
pretty regularly; every 6 months or so. So, with that in mind, I think 
we should aim to also keep the Contributor Summits also regular, and set 
a month when we would want it to happen.
Personally, I think it would be good with releases before summer, not 
after. So then a before summer summit could (/should?) coincide with an 
actual release.

I like having the summit before the summer, since it might give 
contributors not backed by a company the chance to work on fun and 
important things during the summer, if they'd want to. (Schools out, and 
they are looking fun projects!)

It could also be an important meeting for Google Summer of Code 
candidates, for some face to face chat with the community before the 
summer starts.

-- 
.marius
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Re: [Development] Qt Contributors Summit: when and where

2012-01-03 Thread Andre Somers
Op 3-1-2012 19:48, marius.storm-ol...@nokia.com schreef:
 On 03/01/2012 12:25, ext Jonas M. Gastal wrote:
 On Tuesday 03 January 2012 18:11:08 marius.storm-ol...@nokia.com
 wrote:
 On 03/01/2012 11:14, ext Quim Gil wrote:
 - When? There have been different opinions and the trend seems to
 be that it is better to do it after Qt 5 is released, otherwise
 people will be too stuck with bugfixing and pressure to release.
 But we can't do it in the middle of Summer holidays either. This
 would send us to late August - September. This is the critical
 point, all feedback is welcome.
 If we'd follow last year as a template, it would be Thursday June
 14th - Saturday June 16th.

 I have my doubts if doing it then or after summer matters much
 time-wise. Everyone will always have plenty to do anyways.
 I think doing it after the release of Qt 5.0 could be good in the
 sense of giving the summit more focus, if we do it after we can use
 the summit as a forum to discuss the direction we want to take 5.1
 in. If the summit happens before 5.0 the focus will be split.
 It would be well after the feature freeze anyways, so features discussed
 at the summit would have to be targeted 5.1 anyways.

 I think we need to get into a rhythm. The plan is to have Qt releases
 pretty regularly; every 6 months or so. So, with that in mind, I think
 we should aim to also keep the Contributor Summits also regular, and set
 a month when we would want it to happen.
 Personally, I think it would be good with releases before summer, not
 after. So then a before summer summit could (/should?) coincide with an
 actual release.

 I like having the summit before the summer, since it might give
 contributors not backed by a company the chance to work on fun and
 important things during the summer, if they'd want to. (Schools out, and
 they are looking fun projects!)

 It could also be an important meeting for Google Summer of Code
 candidates, for some face to face chat with the community before the
 summer starts.

I agree with the timing for another reason: doing it after summer would 
put the event too close to the Qt DevDays. While that is a different 
type of event, it is another venue where you meet your fellow Qt 
developers. Last year, we also had contributor meetings during these 
events. It would be useful to keep them a bit apart, unless you actually 
put them back-to-back. I think that also makes it easier to get company 
funding for trips to visit these events.

André

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Re: [Development] Qt Contributors Summit: when and where

2012-01-03 Thread Andre Somers
Op 3-1-2012 21:14, Richard Moore schreef:
 - How many rooms, which capacity? No need to get into details but having
 a rough idea would be useful in order to book the right amount of space.
 For you this means what type of event do you want: was the event last
 year good or would you prefer a different distribution? For us booking
 the venue it has clear implications in the contract and the budget.
 Last year I got the impression that the number of rooms were fine, but
 the size of (some of) the rooms were not. Some sessions had people
 standing up against the wall, and sitting on the floor, and too little
 ventilation. Lets not do that again.
 Yes, I think we need a few bigger rooms than we had last year. We had
 lots of rooms that were good for small sessions, but the big ones were
 totally overfull which was no fun for anyone.


Agreed. However, how you figure out what session to put in what room? 
Last year, the format was that of an unconference. How you choose what 
room to put your session in? It is hard to estimate the number of 
interested people for any session in such a setup. I, for one, was 
(pleasantly) surprised by the interest in the SQL one I put on the board 
last year. It was not one of those overcrowded ones (everyone had a 
chair!), but still more crowded than I expected.

Anyway, I guess bigger rooms on average for the same number of people 
would take away much of the pressure already.

André

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