RE: Exchange 5.5 Distribution List Clean Up
Do an export of the DL's to a CSV file, review the extract for any high level users (GS-10 or up, O-5 or above, or the rake of Chief Petty officer or above); mark these with a "do not delete" flag. Any lists that have zero users, delete outright; if the list has three or fewer members, hide the Dl from the Address list and see who screams. For the high level users and the remaining lists, assign an owner and let them take care of it through Outlook. Do a one time recapitulation of the membership of the distribution list addressed to the distribution list so the members can see what lists they are on; just like the radiomen have to on a yearly basis. John Matteson Geac Corporate ISS (404) 239 - 2981 Atlanta, Georgia, USA. -Original Message- From: Huntington, Debra D. CIV [mailto:[EMAIL PROTECTED]] Sent: Wednesday, January 22, 2003 10:38 AM To: Exchange Discussions Subject: Exchange 5.5 Distribution List Clean Up I would like to clean up our ever growing list of distribution lists. I am looking for a field such as 'last used' that I can extract to know when the last time the list was used but don't find such as field. This would help me determine which lists are no longer active. I would be happy to use the "Last Modified Date" but I don't see it in listed as an extractable field. How do others manage their lists? Debra H. _ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin:[EMAIL PROTECTED] _ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin:[EMAIL PROTECTED]
Re: Exchange 5.5 Distribution List Clean Up
There are 3rd party tools to manage this, but nothing built into Exchange. One would really need to examine the tracking logs over time to determine the last time a list was used I think. Try hiding them all and unhide them as people complain? I assign DLs owners and let them worry about whether they get used or not (since they are on the DLs). When an owner leaves, I find a new owner or the DL goes Departmental style DLs I manage differently and don't care how often they get used. On 1/22/03 9:37, "Huntington, Debra D. CIV" <[EMAIL PROTECTED]> wrote: I would like to clean up our ever growing list of distribution lists. I am looking for a field such as 'last used' that I can extract to know when the last time the list was used but don't find such as field. This would help me determine which lists are no longer active. I would be happy to use the "Last Modified Date" but I don't see it in listed as an extractable field. How do others manage their lists? _ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin:[EMAIL PROTECTED]
RE: Exchange 5.5 Distribution List Clean Up
Hi-tech: buy a product like Quest MessageStats or NetIQ AppAnalyzer Low-tech method 1: subscribe all of your DL's to a Public Folder and monitor that Low-tech method 2: contact the owners of all DL's and ask them if the list is still needed -Original Message- From: Huntington, Debra D. CIV [mailto:[EMAIL PROTECTED]] Sent: Wednesday, January 22, 2003 7:38 AM To: Exchange Discussions Subject: Exchange 5.5 Distribution List Clean Up I would like to clean up our ever growing list of distribution lists. I am looking for a field such as 'last used' that I can extract to know when the last time the list was used but don't find such as field. This would help me determine which lists are no longer active. I would be happy to use the "Last Modified Date" but I don't see it in listed as an extractable field. How do others manage their lists? Debra H. _ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin:[EMAIL PROTECTED] === This email and its contents are confidential. If you are not the intended recipient, please do not disclose or use the information within this email or its attachments. If you have received this email in error, please delete it immediately. Thank you. === _ List posting FAQ: http://www.swinc.com/resource/exch_faq.htm Archives: http://www.swynk.com/sitesearch/search.asp To unsubscribe: mailto:[EMAIL PROTECTED] Exchange List admin:[EMAIL PROTECTED]
