Wiki location: https://wiki.gnome.org/FoundationBoard/Minutes/20180918
Next meeting date Tuesday, September 25th 2018, 15:30 UTC
== Attending ==
* AllanDay
* NuritziSanchez
* PhilipChimento
* RosannaYuen
* CarlosSoriano
* KatGerasimova
* FedericoMenaQuintero
* NeilMcGovern
* RobMcQueen
== Agenda ==
* GUADEC dates
* Discuss hackfest agenda (Kat)
* Committee requirements (Kat)
* (semi-urgent) SeaGL trip approval (Neil)
* Review compensation committee charter (Rob, see
https://gitlab.gnome.org/Community/Board/issues/78)
* Funding Outreachy intern spots (Philip) - see board-list,
https://gitlab.gnome.org/Community/Board/issues/83
* COSCON'18 speaker invitation (Nuritzi)
* LAS GNOME report (Nuritzi)
* Review to-do GitLab issues -
https://gitlab.gnome.org/Community/Board/issues?label_name%5B%5D=To-Do
* From issue 39 (devolved conference bidding process) - how can we
allocate conference budget for CoC-enforcement training for one or two of
the local organizers? (Federico)
== Minutes ==
* GUADEC dates
* Kat polled our ex-interns and general consensus is end of August. The
local team would also prefer end of August.
* The options are July 5–10 or August 23–28.
* Allan: Is August 23–28 going to conflict with the release cycle?
* Kat: Can we move the release schedule?
* Carlos: Usually no, because of the downstream distributions.
* Philip: During the last weeks of the release cycle is actually
better than right before the feature freeze like this year's GUADEC.
* Nuritzi: Does this affect our other conferences such as GNOME.Asia? We
should not prevent core members from going to both conferences. No need to
move this date, but we should let the GNOME.Asia organizers know that they
need to keep this date in mind.
* Federico: The concern last time we discussed this was conflict with
school semesters starting.
* The dates are inconvenient for Rosanna and Federico.
* Kat: The end of July isn't an option because it conflicts with Debconf.
* Nuritzi: When is Akademy next year? - They are still on the call for
hosts, so the date is not known yet.
* '''VOTE''': Set dates of GUADEC 2019 to be August 23-28.
* +1 Nuritzi, Kat, Carlos, Allan, Philip, Federico. Abstained: Rob
* Note from Philip, Federico, Rob: This date seems not-ideal, but also
seems the best out of a number of not-ideal options.
* Nuritzi: Can we let bidding teams know what the board considers ideal
dates?
* Kat: This should be a broader discussion with the conference
organizers.
* Philip: Would be good to set what those dates are based on, e.g. no
earlier than the stipend payments of the internships, no later than the
beginning of school semesters in X country, with exceptions possible.
* Kat: Announcing is the job of the GUADEC team; they can work with
Engagement on this.
* '''ACTION''' - Allan: add a comment to our GitLab issue about setting
a date range.
* Hackfest agenda
* Current agenda, after making the changes discussed in this meeting:
* [[https://wiki.gnome.org/Hackfests/New|Hackfest policy]]
* Financial policies and transparency (Nuritzi)
* Fundraising & campaigns (Carlos)
* Approve budget for next year (Nuritzi)
* Committee check-ins (Nuritzi)
* Topics for future rounds of GNOME internships (Philip)
* Community check-ins (Philip)
* Board & Foundation planning
* Project-wide Code of Conduct (Federico)
* Cross-project hackfests (Kat)
* Travel sponsorship policy (Philip)
* "Hacking time" (Allan)
* Kat: Let's keep the agenda relatively light so we have time to work on
things.
* Neil: Work out a timeline for the day, and what we're going to discuss
at what times, to maximize the efficiency of our time.
* Nuritzi: We should pre-plan lunch options.
* Nuritzi: We should also figure out which day we want to hold the
community event. How about Thursday evening?
* Neil booked a hotel for everyone already.
* Nuritzi: Are there whiteboards? - Kat: Yes
* '''ACTION''' - Philip: Add the things mentioned here to the agenda
* '''ACTION''' - Nuritzi: Plan out a schedule for the days
* Committee requirements
* https://gitlab.gnome.org/Community/Board/issues/67
* What's the status of this?
* Nuritzi: The engagement committee discussed it, but didn't get all the
way through the items.
* Philip: Sent an email to the travel committee mailing list.
* Federico: Sent an email to the CoC committee mailing list.
* Rob: Will send an email to the sponsorship committee mailing list.
* Carlos: Will send an email to the membership committee mailing list.
* Philip: Rob, Carlos, feel free to adapt my email text.
* SeaGL trip approval
* Neil: We've been offered a booth, at SeaGL, November 7-9 in Seattle.
* Neil and Rosanna are going to attend, and combine it with a trip to
Denver to talk to James Donnelly (LuNEL) on work for Odoo.
* Nuritzi: Any talks or
