Minutes of the Board meeting of January, 31st, 2017
= Foundation Board Minutes for Tue, January 31st 2017, 18:00 UTC = Next meeting date Tue, February 7th 2017, 18:00 UTC Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170131 == Attending == * Cosimo Cecchi * Allan Day * Alexandre Franke * Meg Ford * Nuritzi Sanchez * Shaun McCance * Jim Hall * Rosanna Yuen == Regrets == == Missing == == Agenda == * Should the GNOME Foundation issue a statement about the immigration ban? The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban * Flatpak distribution question - indirect links to non-free software * From the mailing list - patreon campaign * GNOME domains email * Participation in academic survey email * Review ongoing items == Minutes == * Should the GNOME Foundation issue a statement about the immigration ban? The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban * Jim thinks our statement should be about Freedom and not specifically the ban * Allan reminds us that the bylaws state we shouldn't engage in politics * He also expresses concerns about how it would impact the foundation * We could ask Luis for advice * ACTION: Nuritzi to ask Luis if that would be an issue * ACTION: Allan to draft a statement * https://etherpad.gnome.org/p/GNOME_immigration_ban_statement * Flatpak distribution question - indirect links to non-free software * This would only download non-free software when matching non-free drivers is already installed * Alexandre feels this is similar to enabling accounts to non-free services in gnome-online-accounts * It is a bit different in the sense that here there would be a download and installation of non-free software, but it is still similar * We don't want to engage in a situation where someone who cares about running only Free Software ends up running non-free software without them knowing * VOTE: approve inclusion of such links provided they respect our concerns * +1 Allan, Alexandre, Cosimo, Nuritzi, Jim, Shaun. Abstain: Meg. VOTE PASSED * ACTION: Allan to notify the approval and concerns * From the mailing list - patreon campaign * We're going to have an ED, it's going to cost us for a bit until they can bring in money. We should be conservative in the meantime. * The campaigns are not very well framed, it is unclear what they would be working on. * ACTION: Allan to encourage the engagement team to promote the campaigns * ACTION: Allan to reach out to Lapo saying we're keeping an eye on it * ACTION: Nuritzi to ask Neil for his opinion == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * ED search update * 2016-08-10, The search is still ongoing * 2016-11-08 * The ED search committee identified qualified candidates and presented them to the Board. * The Board is in advanced stages of the process. * 2017 Budget * ACTION: Nuritzi to send a framadate for a budget meeting with the board, Neil and Kat * Email from HELLOTUX, "GNOME hoodie and a new shirt" * We have a license agreement with HELLOTUX, they want to expand the range of products and they need our approval to do so * There's a question about Ubuntu GNOME merchandise to address separately, since we would need another agreement in place with Ubuntu GNOME that considers merchandise for them to do so * It's also tricky becaue there are other parties interested to royalties, and the agreement would not only be wih GNOME * 2017-01-10 * Allan is finalizing an updated agreement with HELLOTUX for the new GNOME products * Pitivi fundraiser beneficiary * 2017-01-10 * Still waiting to hear back from Kat * ACTION: Alexandre to ping Kat * 2017-01-24 * Kat sent Alexandre a version of the contract, Alexandre got back to Kat with some questions as to what still remains to be done * Can the Foundation accept GUADEC registration payments through our PayPal account? * The GUADEC team want to open registration sooner rather than later. They need a way to accept payments. * Patrick needs to set it up. * ACTION: Alexandre to ask for Kat's opinion by the next board meeting * Jeff's reimbursement request for GUADEC 2016 travel, annual reports printing and shipping * VOTE: send Jeff the funds (using CAD) (pre-approved) +1 Nuritzi, Allan, Alexandre, Jim, Meg. Vote passed * libertyVPS server donation * 2017-01-10 * Meg sent an email and is waiting to hear back from the sysadmin team. * Chrome Store account for managing GNOME Shell integration browser extension * 2016-12-20 * ACTION: Shaun to find out more about what's involved in creating an account * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for
Minutes of the Board meeting of February, 14th, 2017
= Foundation Board Minutes for Tue, February 14th 2017, 18:00 UTC = Next meeting date Tue, February 21st 2017, 18:00 UTC Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170214 == Attending == * Cosimo Cecchi * Allan Day * Meg Ford * Nuritzi Sanchez * Shaun McCance * Rosanna Yuen == Regrets == * Alexandre Franke * Jim Hall == Missing == == Agenda for 2017-02-14 == * WHS donation reports * Rust Hackfest 2017 * ED hiring update == Minutes == * WHS donation reports * We will get an update from Alexandre when he's back * ACTION: Rosanna to check if there is any mention in the contract about how reports are regulated * This was posted on the mailing list * Rust Hackfest 2017 * According to Kat, in order for the event to count as an official GNOME event, it needs to be voted on by the Board * The process does not seem to be very well-documented at the moment * General feeling that it sounds like a good idea to have the Board vote to approve events * Even more so if we have a Code of Conduct that would apply to this kind of events * Board is responsible for * Making sure that it complies with trademark, and that we want to be associated to it * Budget related to the organization of the event as a whole, such as venue, location, materials, etc * Travel Committee is responsible for * Individual travel expenses * We ought to document this process and set of responsibilities a bit better, to make our life and the event organizers' easier * ACTION: Nuritzi to take a stab at writing this documentation * VOTE: approve the hackfest as an official event * +1 Nuritzi, Meg, Allan, Cosimo, Shaun, Alexandre (on mailing list) * VOTE PASSED * ED hiring update * Reimbursements for expenses * It may be cheaper to bundle the reimbursement together with the paycheck, but it depends on the payroll company whether that's possible * ACTION: Rosanna to investigate * Neil starts tomorrow * Allan will have a call with him first thing in the morning, and kick off the onboarding process, sharing the onboarding list that we have put together * He has access to the wiki, perhaps not the private areas. We can add him to the "employee group" * He is buying the laptop * Contacting the AdBoard members and start establishing a relationship with them is a good first task * He can also contribute to the sponsorship brochure, which is an urgent item we have on our list * Let's encourage him to use his channels and talk about GNOME == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * WHS donations report * 2017-02-14 * ACTION: Alexandre to follow-up with WHS about donation reports * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * Participation in academic survey email * 2017-02-07 * This person should feel empowered to contact the community directly * ACTION: Cosimo to respond * ED hiring update * 2017-02-14 * Reimbursements for expenses * It may be cheaper to bundle the reimbursement together with the paycheck, but it depends on the payroll company whether that's possible * ACTION: Rosanna to investigate * Neil starts tomorrow * Should the GNOME Foundation issue a statement about the immigration ban? * The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban * 2017-02-14 * Allan is working on a draft statement https://etherpad.gnome.org/p/GNOME_immigration_ban_statement * 2017 Budget * ACTION: Nuritzi to send a framadate for a budget meeting with the board, Neil and Kat * From the mailing list - patreon campaign * 2017-02-07 * For now, we are promoting the campaigns but not getting involved directly * ACTION: Nuritzi to ask Neil for his opinion * Pitivi fundraiser beneficiary * 2017-01-10 * Kat sent Alexandre a version of the contract, Alexandre got back to Kat with some questions as to what still remains to be done * 2017-02-07 * ACTION: Alexandre to finish the contract draft for the Board to review * libertyVPS server donation * 2016-12-20 * ACTION: Meg to check with sysadmins whether we actually need a server * 2017-01-10 * Meg sent an email and is waiting to hear back from the sysadmin team. * Chrome Store account for managing GNOME Shell integration browser extension * 2016-12-20 * ACTION: Shaun to find out more about what's involved in creating an account * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on
Minutes of the Board meeting of February, 21st, 2017
= Foundation Board Minutes for Tue, February 21st 2017, 18:00 UTC = Next meeting date Tue, February 28th 2017, 18:00 UTC Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170221 == Attending == * Meg Ford * Allan Day * Alexandre Franke * Jim Hall * Nuritzi Sanchez * Rosanna Yuen * Neil McGovern * Cosimo Cecchi * Shaun McCance == Regrets == == Missing == == Agenda for 2017-02-21 == * Welcome to Neil! * SCALE 15x budget * UNIXSticker campaign * ED travel expenses (see conferences_2017.ods in cloud.gnome.org) * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" * Domains email from Andrea == Minutes == * Round of introduction to welcome Neil * SCALE 15x budget * Nuritzi is requesting a budget for $350 for stickers and other materials to be used for SCALE and other US conferences/events * The US travel box went missing a few years ago and has not been replaced since * It was inconvenient/expensive to use the US travel box, and it had no SWAG in it either * People liked the fact that it had a bigger monitor in it though * It may be cheaper to print materials locally in the future, and focus on making it easier for groups to be self-sufficient * Estimation of materials: 700 stickers, 100 flyers * VOTE: approve a $350 budget for the materials * +1 Nuritzi, Alexandre, Jim, Allan, Meg, Shaun, Cosimo. VOTE PASSED * UNIXSticker campaign * Signed stickers, Neil could participate. http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html * ACTION: Nuritzi will connect Neil to them * ED travel expenses (see conferences_2017.ods in cloud.gnome.org) * We need to approve Neil's travel budget, so he can start booking flights for the events he would like to attend * Neil sent a spreadsheet with the list of events * GTK+ hackfest and LibrePlanet (FSF conference) are the events that need most urgent approval * Would be possible to also schedule a meeting with RH's advisory board member (Christian Schaller) while there in Boston * How much oversight did EDs have in the past about which events they attend and travel budget? * Not a lot of oversight, Stormy/Karen were quite independent in setting their own schedule * It would be good to have an idea of how much we spent on this for other EDs * Board and treasurer need to decide how comfortable they are with giving the ED a travel budget and autonomy on this point * We should still vote on the two urgent events before having a broader conversation * VOTE: approve these expenses only, before we have a broader conversation about travel budget * +1 Nuritzi, Cosimo, Allan, Shaun, Meg, Alexandre, Jim. VOTE PASSED * ACTION: Neil to reach out to Kat about travel budget * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" * Need to go through the receipts and put them on the wiki * ACTION: Nuritzi to work with Rosanna on this * Domains email from Andrea * gnomejournal.org, tomboy-online.com, tomboy-online.org * We don't want to keep them for now, but we can ask the community if people want to pick them up * ACTION: Nuritzi to follow up with Andrea == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * UNIXSticker signed stickers campaign * http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html * Neil could participate * 2017-02-21 * ACTION: Nuritzi will connect Neil to them * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2" * 2017-02-21 * ACTION: Nuritzi to work with Rosanna on this * Domains email from Andrea * gnomejournal.org, tomboy-online.com, tomboy-online.org * 2017-02-21 * We don't want to keep them for now, but we can ask the community if people want to pick them up * ACTION: Nuritzi to follow up with Andrea * WHS donations report * 2017-02-14 * ACTION: Alexandre to follow-up with WHS about donation reports * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * Participation in academic survey email * 2017-02-07 * This person should feel empowered to contact the community directly * ACTION: Cosimo to respond * ED hiring update * 2017-02-14 * Reimbursements for expenses * It may be cheaper to bundle the reimbursement together with the paycheck, but it depends on the payroll company whether that's possible * ACTION: Rosanna to investigate * Neil starts tomorrow * Should the GNOME Foundation issue a statement about the immigration ban? * The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban * 2017-02-14 * Allan is working on a draft statement https://etherpad.gnome.org/p/GNOME_immigration_ban_statement * 2017 Budget * ACTION:
Minutes of the Board meeting of February, 7th, 2017
= Foundation Board Minutes for Tue, February 7th 2017, 18:00 UTC = Next meeting date Tue, February 14th 2017, 18:00 UTC Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170207 == Attending == * Cosimo Cecchi * Allan Day * Alexandre Franke * Jim Hall * Shaun McCance * Nuritzi Sanchez * Rosanna Yuen == Regrets == * Meg Ford == Missing == == Agenda == * Board organisation and workflow * Outreachy Sponsorship email * Software Inquiry email * ED Hiring Update * GNOME domains email * Participation in academic survey email * Review ongoing items == Minutes == * Outreachy Sponsorship email * VOTE: Approve sponsorship ($6500) of one GNOME intern for Outreachy in Spring 2017 if there's no other sponsor * +1 Alexandre, Nuritzi, Shaun, Allan, Cosimo. PASSED * Board organisation and workflow * We use the mailing list a lot less, and discuss more in the meeting. In the past the mailing list was used more * Alexandre would like to encourage people to use the mailing list, to focus the meeting time on things that do require personal discussion * About the minutes * Currently we have this large body of text with our ongoing items in our pad * Alexandre would like to move the ongoing section into a wiki page * Cosimo feels that the wiki would be a bit better but would still require a lot of maintenance * Software Inquiry email * They are able to sell the software, provided they respect the license * ACTION: Alexandre to get back to them * ED Hiring Update * Need to finish setting up payroll, things seem to be moving along well * Few more things to do/think about * Employee handbook * Laptop * In the ballpark of $1200-$1500, he could send us a budget/quote for us to approve * ACTION: Allan to communicate this to Neil * Workplace assessment questionnaire * Manager * GNOME domains email * Somebody purchased gnomedesktop.org/com and other domains, wondering if they should renew and pass them to us * They would want to renew them for another year * That feels like pushing the decision to the next Boad * We should only ask him to renew the domains if we want to keep them * We can encourage this person to offer the domains to the community directly * ACTION: Cosimo to respond * Participation in academic survey email * This person should feel empowered to contact the community directly * ACTION: Cosimo to respond == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * GNOME domains email * We can encourage this person to offer the domains to the community directly * ACTION: Cosimo to respond * Participation in academic survey email * This person should feel empowered to contact the community directly * ACTION: Cosimo to respond * Software Inquiry email * They are able to sell the software, provided they respect the license * ACTION: Alexandre to get back to them * ED hiring update * 2017-02-07 * Need to finish setting up payroll, things seem to be moving along well * Few more things to do/think about * Employee handbook * Laptop * In the ballpark of $1200-$1500, he could send us a budget/quote for us to approve * ACTION: Allan to communicate this to Neil * Workplace assessment questionnaire * Manager * Should the GNOME Foundation issue a statement about the immigration ban? * The Linux Foundation did: https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban * 2017-01-31 * Jim thinks our statement should be about Freedom and not specifically the ban * Allan reminds us that the bylaws state we shouldn't engage in politics * He also expresses concerns about how it would impact the foundation * We could ask Luis for advice * ACTION: Nuritzi to ask Luis if that would be an issue * ACTION: Allan to draft a statement https://etherpad.gnome.org/p/GNOME_immigration_ban_statement * 2017 Budget * ACTION: Nuritzi to send a framadate for a budget meeting with the board, Neil and Kat * From the mailing list - patreon campaign * 2017-02-07 * For now, we are promoting the campaigns but not getting involved directly * ACTION: Nuritzi to ask Neil for his opinion * Pitivi fundraiser beneficiary * 2017-01-10 * Kat sent Alexandre a version of the contract, Alexandre got back to Kat with some questions as to what still remains to be done * 2017-02-07 * ACTION: Alexandre to finish the contract draft for the Board to review * Jeff's reimbursement request for GUADEC 2016 travel, annual reports printing and shipping * VOTE: send Jeff the funds (using CAD) (pre-approved) +1 Nuritzi, Allan, Alexandre, Jim, Meg. Vote passed * libertyVPS server donation * 2016-12-20 * ACTION: Meg to check with sysadmins whether we actually need a server * 2017-01-10 * Meg sent an
