Re: PPT import into FM
Hi Corinne This is how we do it with unstructured FrameMaker: 1. We print the PPT to PDF. 2. We design a FrameMaker template which looks exactly like the slides in the PPT (background image, titles, bullet points...), but we also have sufficient space on each page for training notes. 3. We import one page of the PDF file into FrameMaker, for example page 2. This page appears in an anchored frame at insertion point and the anchored frame is in a paragraph with a dedicated paragraph tag (z_anchor). A z_anchor is set to appear Top of Page. 4. We copy this z_anchor paragraph with the anchored frame and we paste it a number of times, depending on the number of pages (slides) you have in your PPT file. For example, if you have 120 slides in one PPT file, you can just hold down CTRL+V until you have 120 pages in FrameMaker. Now, you have 120 copies of the same slide. 5. We save the FM file as MIF and open the MIF in a plain text editor (EditPad, Notepad++, ...). 6. In the MIF file, you can see something like this: ImportObFileDI `c\training_manual.pdf' ImportObFile `training_manual.pdf' ImportHint `0001FRAMPDF WIN3' ImportObEditor `#PageNumber(2)' 7. We change ImportObEditor `#PageNumber(2)' to ImportObEditor `#PageNumber(3)', ImportObEditor `#PageNumber(4)' etc. 8. We open the MIF file in FrameMaker again: now each slide starts on a new page. 9. If/when slides need to be changed, we remove the PDF and recreate the slide in FrameMaker. If the slide has graphics, you can double-click the imported PDF file in FrameMaker to open the PDF in Acrobat. In Acrobat, you can export the images or extract objects using the TouchUp Object tool. 10. When the training manual is ready, we generate a table of contents and an index and we save our FM file as PDF. This is the training manual we give to our students. To create slides from this PDF file, we just crop the slide area with the Acrobat Crop tool and that's it. If necessary, you can also use full screen transitions in Acrobat: choose Edit Preferences General Full Screen. This is the manual process. To import all the pages of the PDF file into FrameMaker automatically, I'm sure a Framescript could help. When we create topic-based training manuals from scratch, we use DITA and Leximation's DITA-FMx plug-in: 1. We wrap the information which needs to go on the slide in an abstract element. 2. Using DITA-FMx, we generate a FrameMaker book from the DITA map of our training manual. For this FrameMaker book, we use a template which is similar to the one I mentioned in the unstructured FM method. The topic title and the abstract appear in a separate text frame with a background image. 3. We save the FM book as PDF, crop the slide area and Bob's your uncle! The big benefit of this process is that you have your content in a presentation-neutral format: XML. This offers you other ways to create presentations, for example HTML Slidy: http://www.w3.org/Talks/Tools/Slidy/ Cheers -- Yves Barbion • Managing Director • Adobe-Certified FrameMaker Instructor www.scripto.nu • skype: yves.barbion • T: +32 494 12 01 89 • F: +32 9 366 50 23 ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: PPT import into FM
OK, from PPT, I'd try saving as RTF, and opening that in Frame. If you have a lot of graphics in the slides, depending on how they are saved in RTF, I'd also try saving as HTML to export the graphics as files, which may then need to be imported by reference. As a backup, you could print to PDF from PPT, then SaveAs to RTF in Acrobat or a third party tool. After opening the RTF in Frame, I'd do a SaveAs MIF to clean things up and remove stray characters you don't want. Art Art Campbell art.campb...@gmail.com ... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl. -- Richard Thompson No disclaimers apply. DoD 358 On Mon, Jan 11, 2010 at 11:54 AM, Corinne Kenney skiken...@yahoo.comwrote: Needs to be in FM and editable. --- On *Fri, 1/8/10, Art Campbell art.campb...@gmail.com* wrote: From: Art Campbell art.campb...@gmail.com Subject: Re: PPT import into FM To: Corinne Kenney skiken...@yahoo.com Cc: framers@lists.frameusers.com Date: Friday, January 8, 2010, 3:54 PM Do you need to keep it editable, or just publish it once and go on with life? And, if editable, work on in PPT, or Frame, or both and keep it in sync? Art Campbell art.campb...@gmail.comhttp://mc/compose?to=art.campb...@gmail.com ... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl. -- Richard Thompson No disclaimers apply. DoD 358 On Fri, Jan 8, 2010 at 5:42 PM, Corinne Kenney skiken...@yahoo.comhttp://mc/compose?to=skiken...@yahoo.com wrote: I need to convert about 1200 pages of content that is in power point into FM9. The PPT pages are currently printed and comprise a training manual. We want to put everything into FM. What's the least painful approach to bringing this material into FM. It's pretty graphics intensive. Thanks for any suggestions! Corinne Kenney OpenTV, Denver CO ___ You are currently subscribed to Framers as art.campb...@gmail.comhttp://mc/compose?to=art.campb...@gmail.com . Send list messages to framers@lists.frameusers.comhttp://mc/compose?to=fram...@lists.frameusers.com . To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.comhttp://mc/compose?to=framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/art.campbell%40gmail.com Send administrative questions to listad...@frameusers.comhttp://mc/compose?to=listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as skiken...@yahoo.comhttp://mc/compose?to=skiken...@yahoo.com . Send list messages to framers@lists.frameusers.comhttp://mc/compose?to=fram...@lists.frameusers.com . To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.comhttp://mc/compose?to=framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/skikenney%40yahoo.com Send administrative questions to listad...@frameusers.comhttp://mc/compose?to=listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
RE: PPT import into FM
Hi, Corinne, I thought I'd take a moment to revisit my quick post from Friday to your question. Others have offered some good advice; what I'm about to add just provides some additional resources for what I described: 1. Confirm that the original content doesn't exist anywhere else first.If PowerPoint was a destination and not an origin, you might well be in a better starting position to begin with the original document(s). 2. If PowerPoint is the only source material, my preferred approach would be to deal with the graphics and text separately. A. For the text, (I'm using PowerPoint 2003), choose Send to -- Microsoft Office Word. On the next menu, choose Outline Only See http://www.yourfilelink.com/get.php?fid=525941 http://www.yourfilelink.com/get.php?fid=525941 and http://www.yourfilelink.com/get.php?fid=525942 http://www.yourfilelink.com/get.php?fid=525942 . I think this might be a little more simple and direct than saving as RTF. 1. If you have a very clean Word template that contains only your FM styles, you might be able to copy and paste the text (non-formatted) from the step above into your Word-to-FM template, apply the styles in Word, and then bring the text into FM. The process of doing a good Word-to-FM conversion is described in Converting Between Word and Frame at http://www.techknowledgecorp.com/public/word2frame.pdf. 2. Otherwise, I'd select all the text in your new Word doc (after cleaning up extra spaces, paying heed to special characters, etc.) and copy and paste your new Word doc content as plain text into, say, a Notepad file and save that file as plain text, and then import the plain text into a clean document created from your FM template. 3. Once the text is in FM, begin applying (or correcting, as necessary) styles and formatting to conform to your template. B. For the graphics: 1. If not embedded, set up anchored frames in FM and begin importing the images by reference from their locations on your computer or network. 2. If embedded, there is a PPT macro out there that will extract images from a presentation. Save the images that result onto your hard drive or whatever and then refer to Step 1 above. I can't post an attachment to the list and you might find the macro online over the weekend. The one in my My Documents folder is titled, ContainsPictureExtractMacro.ppt. If you get stuck and need it, contact me off-list, and I'll try to help you next week. The PowerPoint with the picture-extraction macro is at http://www.yourfilelink.com/get.php?fid=525943. I did not write the macro, I cannot remember where I found it, and I take no responsibility for its use. Use at your own risk. One quick way to use it is to open ContainsPictureExtractMacro.ppt, import your presentation with the pictures into this document, go to Tools and run the macro. Then close the file without saving so that you can easily repeat this process at some future date. I just did this again to test how it worked, and it dumped all the images in my test presentation as sequentially numbered .JPG files to my desktop. Alternatively, you've read others' posts that describe the HTML approach. Perhaps there are also newer, better tools among the results of this search: http://www.google.com/search?hl=enclient=firefox-achannel=srls=org.mo zilla%3Aen-US%3Aofficialhs=9n6q=picture+extract+from+PowerPointaq=fo q=aqi=. Glancing through, I saw a couple that looked interested and appeared, at first blush at least, to be free. Otherwise, others may be able to propose a better approach -- or perhaps something similar to Extracting Images Embedded in Word Documents, an online resource by Lyn Eggleston that Google should turn up for you. Lyn's excellent resource remains at: http://graphicssoft.about.com/od/aboutgraphics/ss/extractword.htm OPTION B If you don't need to change the content or formatting from how it is today in the PowerPoint in the foreseeable future, convert the whole presentation into a PDF and bring it into Frame a page at a time. There are also batch tools out there to bring in the PDF en masse, I believe. Also, if you search the archives, others have described here how to bring in PDFs, page by page, and they maintain that with keyboard shortcuts, patience, and persistance, it can be done without losing your sanity. You've received some excellent replies on taking this tack, and the one Yves described seems particularly elegant if it will work for your situation. Hope this helps, Jim ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: PPT import into FM
Converting the PPT into on or more Flash presentations, and inserting them into a FM doc :) -- Regards, Shmuel Wolfson Technical Writer 052-763-7133 Corinne Kenney wrote: I need to convert about 1200 pages of content that is in power point into FM9. The PPT pages are currently printed and comprise a training manual. We want to put everything into FM. What's the least painful approach to bringing this material into FM. It's pretty graphics intensive. Thanks for any suggestions! Corinne Kenney OpenTV, Denver CO ___ You are currently subscribed to Framers as shmue...@gmail.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/shmuelw1%40gmail.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: PPT import into FM
Do you need to keep it editable, or just publish it once and go on with life? And, if editable, work on in PPT, or Frame, or both and keep it in sync? Art Campbell art.campb...@gmail.com ... In my opinion, there's nothing in this world beats a '52 Vincent and a redheaded girl. -- Richard Thompson No disclaimers apply. DoD 358 On Fri, Jan 8, 2010 at 5:42 PM, Corinne Kenney skiken...@yahoo.com wrote: I need to convert about 1200 pages of content that is in power point into FM9. The PPT pages are currently printed and comprise a training manual. We want to put everything into FM. What's the least painful approach to bringing this material into FM. It's pretty graphics intensive. Thanks for any suggestions! Corinne Kenney OpenTV, Denver CO ___ You are currently subscribed to Framers as art.campb...@gmail.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/art.campbell%40gmail.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Re: PPT import into FM
One trick to extract embedded graphics that works in Word is to Save As HTML. In Word, it creates a folder of images. I haven't tried it in PPT but I bet it would work the same way. Doesn't help you much with the text though. Good luck, Linda From: Corinne Kenney skiken...@yahoo.com To: framers@lists.frameusers.com Date: 01/08/2010 02:42 PM Subject: PPT import into FM Sent by: framers-boun...@lists.frameusers.com I need to convert about 1200 pages of content that is in power point into FM9. The PPT pages are currently printed and comprise a training manual. We want to put everything into FM. What's the least painful approach to bringing this material into FM. It's pretty graphics intensive. Thanks for any suggestions! Corinne Kenney OpenTV, Denver CO ___ You are currently subscribed to Framers as l...@qad.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/lnr%40qad.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
RE: PPT import into FM
My condolences, Corinne. I'll be interested to hear what others have to say. I'm about to call it a day and won't be responding over the weekend, at least, but here's an initial hunch as to how I might go at it. 1. Confirm that the original content doesn't exist anywhere else first. If PowerPoint was a destination and not an origin, you might well be in a better starting position to begin with the original document(s). 2. If PowerPoint is the only source material, my preferred approach would be to deal with the graphics and text separately. A. For the text, (I'm using PowerPoint 2003), choose Send to -- Microsoft Office Word. On the next menu, choose Outline Only 1. If you have a very clean Word template that contains only your FM styles, you might be able to copy and paste the text (non-formatted) from the step above into your Word-to-FM template, apply the styles in Word, and then bring the text into FM. 2. Otherwise, I'd select all the text in your new Word doc (after cleaning up extra spaces, paying heed to special characters, etc.) and copy and paste your new Word doc content as plain text into, say, a Notepad file and save that file as plain text, and then import the plain text into a clean document created from your FM template. 3. Once the text is in FM, begin applying (or correcting, as necessary) styles and formatting to conform to your template. B. For the graphics: 1. If not embedded, set up anchored frames in FM and begin importing the images by reference from their locations on your computer or network. 2. If embedded, there is a PPT macro out there that will extract images from a presentation. Save the images that result onto your hard drive or whatever and then refer to Step 1 above. I can't post an attachment to the list and you might find the macro online over the weekend. The one in my My Documents folder is titled, ContainsPictureExtractMacro.ppt. If you get stuck and need it, contact me off-list, and I'll try to help you next week. Otherwise, others may be able to propose a better approach -- or perhaps something similar to Extracting Images Embedded in Word Documents, an online resource by Lyn Eggleston that Google should turn up for you. OPTION B If you don't need to change the content or formatting from how it is today in the PowerPoint in the foreseeable future, convert the whole presentation into a PDF and bring it into Frame a page at a time. There are also batch tools out there to bring in the PDF en masse, I believe. Also, if you search the archives, others have described here how to bring in PDFs, page by page, and they maintain that with keyboard shortcuts, patience, and persistance, it can be done without losing your sanity. Good luck! Jim -Original Message- From: framers-boun...@lists.frameusers.com [mailto:framers-boun...@lists.frameusers.com] On Behalf Of Corinne Kenney Sent: Friday, January 08, 2010 4:42 PM To: framers@lists.frameusers.com Subject: PPT import into FM I need to convert about 1200 pages of content that is in power point into FM9. The PPT pages are currently printed and comprise a training manual. We want to put everything into FM. What's the least painful approach to bringing this material into FM. It's pretty graphics intensive. Thanks for any suggestions! Corinne Kenney OpenTV, Denver CO ___ You are currently subscribed to Framers as jim.pink...@voith.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/jim.pinkham%40voith. com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info. ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
