Re: [GNC] Reconcile "Starting Balance" is wrong

[David Cousens]

Roland,

It also depends where in the register display you are getting the balance at
a specific date. Transactions do not always get entered in GnuCash in the
order they appear on a statement Rarely in the case of my credit card and
sometimes also my paypal account. 

If you are looking at the balance displayed on the Balance column on the
right, the balance at a specific date is not necessarily the reconciled
balance as there may be unreconciled transactions in between. Not all
transactions on that date may necessarily have been reconciled. My
transactions are often out of the order in the register cf order in the
statement

The reconciled total in the status bar at the bottom of the window is the
total of all reconciled transactions in that register and is what should
appear in the starting balance for the reconciliation. If this does not
agree with the opening balance on the statement or the closing balance of
the previous statement then you have an error somewhere earlier in your
records. 



-
David Cousens
--
Sent from: http://gnucash.1415818.n4.nabble.com/GnuCash-User-f1415819.html
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Re: [GNC] How To Remove All Old Invoices

[Keith Fetterman]

Has anyone found a way to remove old invoices?  

I am using a GnuCash accounting file for a different business, but I want to 
retain the same customers.  I followed the steps below to remove the old 
transactions and use the same chart of accounts.  I discovered today that the 
old file also retained all of the previous invoices, and I didn’t find a 
command to delete them.  Is there anyway to remove the old invoices?

If not, I think I will need to start from scratch and re-import the customers.  
Unfortunately, that would mean having to go through each customer and 
reestablish the billing terms and sales tax table assignements.




> On Mar 20, 2021, at 6:30 PM, Geoff  wrote:
> 
> How about:
> . Export the Accounts
> . Delete each Account (and its transactions)
> . Import the Accounts.
> 
> 
> Geoff
> =
> 
> On 21/03/2021 12:23 pm, Keith Fetterman wrote:
>> I’ve tried that, and you are correct.  I creates the same chart of accounts, 
>> but the tax tables, customers/vendors, etc. are missing.
>> I thought a bulk delete of the transactions would work, but I don’t see a 
>> way to bulk delete the transactions.
>>> On Mar 20, 2021, at 6:21 PM, D.  wrote:
>>> 
>>> That saves accounts, but I believe not any of the business objects, 
>>> unfortunately.
>>> 
>>> 
>>>  Original Message 
>>> From: "D. via gnucash-user" 
>>> Sent: Sat Mar 20 21:18:51 EDT 2021
>>> To: Keith Fetterman 
>>> Cc: GnuCash users group 
>>> Subject: Re: [GNC] How To Remove All Transactions
>>> 
>>> File->Export Accounts
>>> 
>>> 
>>>  Original Message 
>>> From: Keith Fetterman 
>>> Sent: Sat Mar 20 21:14:40 EDT 2021
>>> To: GnuCash users group 
>>> Subject: [GNC] How To Remove All Transactions
>>> 
>>> I need to create a copy of an existing GnuCash file that does not have the 
>>> transactions.  I need to keep the same chart of accounts, configuration and 
>>> settings, tax tables, customers, vendors and report configurations in the 
>>> new GnuCash file, but have all of the transactions removed.  What is the 
>>> easiest way to do this?
>>> 
>>> Is there a way to bulk delete all of the transactions and have an empty 
>>> chart of accounts?
>>> 
>>> Thanks
>>> Keith
>>> 
>>> PS.  I checked the mailing list, but I could find any recent posts.
>>> ___
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Re: [GNC] Reconcile "Starting Balance" is wrong

[D. via gnucash-user]

If you go through the process, entering the final balance where indicated and 
checking off all the transactions that should be, does the account reconcile? 
If so, then you don't need to do anything else. 

If not, then you need to figure out which transactions have been erroneously 
marked as reconciled. That can be a challenge. Worst case is to clear 
reconciled transactions back to a known accurate date, and re do the statements 
in order. 

Good luck. 
David T. 


 Original Message 
From: Roland Roberts 
Sent: Sat Apr 03 21:06:33 EDT 2021
To: gnucash-user@gnucash.org
Subject: [GNC] Reconcile "Starting Balance" is wrong

I've delayed reconciling my accounts for a long time and am now paying 
the price by having a lot of entries to go through.

For one account, the last time I reconciled it was at the end of 
February...2020. I've gone through my statements, entered my data, and 
what GnuCash shows in the register as my balance on 8/31/2020 is 
correct. And, similarly, what it shows at the end of Feb 2020 is also 
correct. But if open of the reconcile dialog, the starting balance is 
not what is shown in the register.

This account happens to be my PayPal account, and normally this is a 
zero balance account in any period. That was what the balance shows in 
the register as of 2/29/2000. But the starting balance in GnuCash shows 
as $858. I've already tried check and repair on the account and even on 
all accounts, restarting GnuCash then opening up the reconcile dialog 
again, but that doesn't change anything.

Any suggestions on how to fix this?

roland

-- 

Roland Roberts, PhD
Brooklyn, NY USA
https://astrofoto.org

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[GNC] Reconcile "Starting Balance" is wrong

[Roland Roberts]

I've delayed reconciling my accounts for a long time and am now paying 
the price by having a lot of entries to go through.


For one account, the last time I reconciled it was at the end of 
February...2020. I've gone through my statements, entered my data, and 
what GnuCash shows in the register as my balance on 8/31/2020 is 
correct. And, similarly, what it shows at the end of Feb 2020 is also 
correct. But if open of the reconcile dialog, the starting balance is 
not what is shown in the register.


This account happens to be my PayPal account, and normally this is a 
zero balance account in any period. That was what the balance shows in 
the register as of 2/29/2000. But the starting balance in GnuCash shows 
as $858. I've already tried check and repair on the account and even on 
all accounts, restarting GnuCash then opening up the reconcile dialog 
again, but that doesn't change anything.


Any suggestions on how to fix this?

roland

--

Roland Roberts, PhD
Brooklyn, NY USA
https://astrofoto.org

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Re: [GNC] Tax deferred account transfers suggestion

[David G. Pickett via gnucash-user]

 Certainly the marking could be by subtree placement rather than a boolean at 
the account level, assuming we all don’t mind rearranging our accounts into 
deferrred pretax and normal post tax subtrees.
On Saturday, April 3, 2021, 02:38:43 PM EDT, David Carlson 
 wrote:  
 
 It seems that nearly all these replies ignore the fact that that the tax 
report has a feature that allows the user to associate certain accounts with 
certain US tax forms.  It even allows association with specific copies of some 
forms like 1099s.  
This is on top of user creativity in account naming or COA structure. 
I think the OP was referring to that report in his question. 
Depending on which itch needs scratching, there are many solutions available. 
On Sat, Apr 3, 2021, 12:11 PM David G. Pickett  wrote:

Transfers can be made in and out of tax deferred accounts.  Assigned is not a 
verb that triggers any GNUCash functionality I am aware of.  I am suggesting 
that:   
   - US Income Tax Deferred accounts have an attribute that identifies them.
   - When money is put transferred from not deferred or cash in, it is a 
taxable income deduction on the tax report.
   - When it is taken out to an account not tax deferred or cash, it is 
retirement income on the tax report.
   - If money or shares are moved from one tax deferred account to another, it 
is a rollover and should be ignored by the tax report.
The implications for US state tax and other nations vary.

One weakness of GNUCash and some similar software is that transfers that are 
tax affecting (or otherwise categorical) are not allowed to have a category 
like expenses and income in cash flow.  If I was tracking multiple customer 
accounts, for instance, cash movements between them should be labeled: 
corrections, trading, gift, etc., but perhaps that is beyond the scope of 
GNUCash.

-Original Message-
From: David Carlson 
To: David G. Pickett 
Cc: gnucash-user@gnucash.org 
Sent: Fri, Apr 2, 2021 2:53 pm
Subject: Re: [GNC] Tax deferred account transfers suggestion

I am not able to confirm right now but IIRC it is already possible to assign 
transfers from tax advantaged accounts as well as other accounts that trigger 
1099s in the US to the respective forms in the tax report.

On Fri, Apr 2, 2021 at 1:45 PM David G. Pickett via gnucash-user 
 wrote:

It'd be nice if the transfers from tax deferred accounts (401k, IRA) to not tax 
deferred showed as taxable income on the tax report.  Reverse transfers might 
also be listed as tax deductions.
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-- 
David Carlson

  
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Re: [GNC] Preferences reset

[John Ralls]

I haven't noticed anything and so far everyone who's reported this uses the 
flatpak build. My guess for the most likely cause is that we upgraded the Gnome 
runtime and there's some change to GSettings in there.

Regards,
John Ralls

> On Apr 3, 2021, at 9:33 AM, David Carlson  wrote:
> 
> So your file history was gone too.  I wonder if there is a comparable
> problem with Mac computers?
> 
> On Sat, Apr 3, 2021, 11:05 AM Mike  wrote:
> 
>> Yeah, that's exactly what I mean. I forgot to add that when I clicked on
>> the desktop icon to start GC it opened a new database with no entries as if
>> I were starting GC from scratch. I had to find the file and start it from
>> the file manager. I was worried that my data would be gone, but it was only
>> my preferences that were gone.
>> 
>> Mike
>> 
>> On 4/3/21 9:49 AM, David Carlson wrote:
>> 
>> Do you mean that GnuCash reset your preferences for you without any action
>> on your part?
>> 
>> That sounds like a bug to me.
>> 
>> 
>> 
>> On Sat, Apr 3, 2021, 8:38 AM Mike via gnucash-user <
>> gnucash-user@gnucash.org> wrote:
>> 
>>> I just opened GC today and discovered that I had to reset all of my
>>> preferences. None of the entries were affected. Very strange, I've not
>>> had that happen before. I'm using GC Flatpak version 4.5 on Linux Mint
>>> 20.1 for those who are interested.
>>> 
>>> Mike
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>> 
>> 
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Re: [GNC] Tax deferred account transfers suggestion

[David Carlson]

It seems that nearly all these replies ignore the fact that that the tax
report has a feature that allows the user to associate certain accounts
with certain US tax forms.  It even allows association with specific copies
of some forms like 1099s.

This is on top of user creativity in account naming or COA structure.

I think the OP was referring to that report in his question.

Depending on which itch needs scratching, there are many solutions
available.

On Sat, Apr 3, 2021, 12:11 PM David G. Pickett  wrote:

> Transfers can be made in and out of tax deferred accounts.  Assigned is
> not a verb that triggers any GNUCash functionality I am aware of.  I am
> suggesting that:
>
>- US Income Tax Deferred accounts have an attribute that identifies
>them.
>- When money is put transferred from not deferred or cash in, it is a
>taxable income deduction on the tax report.
>- When it is taken out to an account not tax deferred or cash, it is
>retirement income on the tax report.
>- If money or shares are moved from one tax deferred account to
>another, it is a rollover and should be ignored by the tax report.
>
> The implications for US state tax and other nations vary.
>
> One weakness of GNUCash and some similar software is that transfers that
> are tax affecting (or otherwise categorical) are not allowed to have a
> category like expenses and income in cash flow.  If I was tracking multiple
> customer accounts, for instance, cash movements between them should be
> labeled: corrections, trading, gift, etc., but perhaps that is beyond the
> scope of GNUCash.
>
> -Original Message-
> From: David Carlson 
> To: David G. Pickett 
> Cc: gnucash-user@gnucash.org 
> Sent: Fri, Apr 2, 2021 2:53 pm
> Subject: Re: [GNC] Tax deferred account transfers suggestion
>
> I am not able to confirm right now but IIRC it is already possible to
> assign transfers from tax advantaged accounts as well as other accounts
> that trigger 1099s in the US to the respective forms in the tax report.
>
> On Fri, Apr 2, 2021 at 1:45 PM David G. Pickett via gnucash-user <
> gnucash-user@gnucash.org> wrote:
>
> It'd be nice if the transfers from tax deferred accounts (401k, IRA) to
> not tax deferred showed as taxable income on the tax report.  Reverse
> transfers might also be listed as tax deductions.
>
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>
>
> --
> David Carlson
>
>
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Re: [GNC] Tax deferred account transfers suggestion

[David G. Pickett via gnucash-user]

Transfers can be made in and out of tax deferred accounts.  Assigned is not a 
verb that triggers any GNUCash functionality I am aware of.  I am suggesting 
that:   
   - US Income Tax Deferred accounts have an attribute that identifies them.
   - When money is put transferred from not deferred or cash in, it is a 
taxable income deduction on the tax report.
   - When it is taken out to an account not tax deferred or cash, it is 
retirement income on the tax report.
   - If money or shares are moved from one tax deferred account to another, it 
is a rollover and should be ignored by the tax report.
The implications for US state tax and other nations vary.

One weakness of GNUCash and some similar software is that transfers that are 
tax affecting (or otherwise categorical) are not allowed to have a category 
like expenses and income in cash flow.  If I was tracking multiple customer 
accounts, for instance, cash movements between them should be labeled: 
corrections, trading, gift, etc., but perhaps that is beyond the scope of 
GNUCash.

-Original Message-
From: David Carlson 
To: David G. Pickett 
Cc: gnucash-user@gnucash.org 
Sent: Fri, Apr 2, 2021 2:53 pm
Subject: Re: [GNC] Tax deferred account transfers suggestion

I am not able to confirm right now but IIRC it is already possible to assign 
transfers from tax advantaged accounts as well as other accounts that trigger 
1099s in the US to the respective forms in the tax report.

On Fri, Apr 2, 2021 at 1:45 PM David G. Pickett via gnucash-user 
 wrote:

It'd be nice if the transfers from tax deferred accounts (401k, IRA) to not tax 
deferred showed as taxable income on the tax report.  Reverse transfers might 
also be listed as tax deductions.
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-- 
David Carlson
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Re: [GNC] Tax deferred account transfers suggestion

[Alex Aycinena]

>
> -- Forwarded message --
> From: John Ralls 
> To: stepbystepf...@comcast.net
> Cc: gnucash-user@gnucash.org
> Bcc:
> Date: Fri, 2 Apr 2021 19:43:55 -0700
> Subject: Re: [GNC] Tax deferred account transfers suggestion
>
>
> > On Apr 2, 2021, at 1:02 PM, Michael or Penny Novack <
> stepbystepf...@comcast.net> wrote:
> >
> > On 4/2/2021 2:44 PM, David G. Pickett via gnucash-user wrote:
> >> It'd be nice if the transfers from tax deferred accounts (401k, IRA) to
> not tax deferred showed as taxable income on the tax report.  Reverse
> transfers might also be listed as tax deductions.
> >
> > It would help you to understand the issues if you tried to record this
> transaction without gnucash (do it the old fashioned way, on paper).
> >
> > This is not the only "interesting" situation involving taxable income.
> In this case, money WAS being transferred, debit some bank account, credit
> the 401k account. But take an example where you received NOTHING tangible
> but were informed you had some taxable income. You need an example?
> >
> > As an employee benefit, an employer is allowed to pay the premiums on a
> life insurance policy on the employee's life, the employee getting to
> choose the beneficiary. Generally the employer makes this benefit "one
> year's salary" of life insurance. By US tax code, this is not considered
> taxable income to the employee up to $50,000 of insurance coverage. But
> suppose that employee made $60,000 per year so the insurance coverage was
> for that amount. The premium on $10,000 of that (the amount over $50,000)
> would taxable income to the employee.
> >
> > << this is really the same problem -- the issue is, what is the debit
> side of that credit >>
> >
>
> If there are any non-USA-citizens reading you can stop now, this is all
> about US tax and retirement law.
>
> Michael,
>
> I thought you were old enough to be experiencing this directly! ;-)
>
> With so-called traditional (i.e. non-Roth) IRAs and most 401K plans once
> you attain age 65 you may begin withdrawing and once you reach 72 you
> *must* begin withdrawing. In most cases the contributions and in all cases
> the gains and earnings in the retirement account were not taxed, so the
> withdrawals are taxed as part of ordinary income. No capital gains.
>
> As David T. observes from an accounting standpoint there's no income
> account involved, you're transferring from the IRA/401K account to your
> regular bank/brokerage account. However, I'd think it possible for the Tax
> Report Options to tag the account and notice credits to it. Whether and how
> that might be wired into the TXF format I have no idea, I don't use the TXF
> report.
>
> Regards,
> John Ralls
>

One approach you could take is to have to have income accounts called
something like "Non-Taxable Income - 401(k) Contributions" which is not
tagged in the Tax Report Options, another called something like "401(k)
Withdrawals - Contra" which is not tagged in the Tax Report Options, and
"Taxable Income - 401(k) Withdrawals" which is tagged in the Tax Report
Options.

At the time of the contribution you enter:

Dr. 401(k) Asset Account
Cr.  Non-Taxable Income - 401(k) Contributions

Your income statement would include the amount as income but your tax
report would not.

At the time of withdrawal you enter:

Dr. Non-401(k) Asset Account
Cr. 401(k) Asset Account
Dr.  401(k) Withdrawals - Contra
Cr.  Taxable Income - 401(k) Withdrawals

Your income statement would not include the withdrawal as income (since the
last two entries cancel each other) but your tax report would.

Regards,
Alex
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Re: [GNC] Preferences reset

[David Carlson]

So your file history was gone too.  I wonder if there is a comparable
problem with Mac computers?

On Sat, Apr 3, 2021, 11:05 AM Mike  wrote:

> Yeah, that's exactly what I mean. I forgot to add that when I clicked on
> the desktop icon to start GC it opened a new database with no entries as if
> I were starting GC from scratch. I had to find the file and start it from
> the file manager. I was worried that my data would be gone, but it was only
> my preferences that were gone.
>
> Mike
>
> On 4/3/21 9:49 AM, David Carlson wrote:
>
> Do you mean that GnuCash reset your preferences for you without any action
> on your part?
>
> That sounds like a bug to me.
>
>
>
> On Sat, Apr 3, 2021, 8:38 AM Mike via gnucash-user <
> gnucash-user@gnucash.org> wrote:
>
>> I just opened GC today and discovered that I had to reset all of my
>> preferences. None of the entries were affected. Very strange, I've not
>> had that happen before. I'm using GC Flatpak version 4.5 on Linux Mint
>> 20.1 for those who are interested.
>>
>> Mike
>> ___
>> gnucash-user mailing list
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>> You can do this by using Reply-To-List or Reply-All.
>>
>
>
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Re: [GNC] Preferences reset

[Mike via gnucash-user]

Yeah, that's exactly what I mean. I forgot to add that when I clicked on 
the desktop icon to start GC it opened a new database with no entries as 
if I were starting GC from scratch. I had to find the file and start it 
from the file manager. I was worried that my data would be gone, but it 
was only my preferences that were gone.


Mike

On 4/3/21 9:49 AM, David Carlson wrote:
Do you mean that GnuCash reset your preferences for you without any 
action on your part?


That sounds like a bug to me.



On Sat, Apr 3, 2021, 8:38 AM Mike via gnucash-user 
mailto:gnucash-user@gnucash.org>> wrote:


I just opened GC today and discovered that I had to reset all of my
preferences. None of the entries were affected. Very strange, I've
not
had that happen before. I'm using GC Flatpak version 4.5 on Linux
Mint
20.1 for those who are interested.

Mike
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Re: [GNC] Preferences reset

[David Carlson]

Do you mean that GnuCash reset your preferences for you without any action
on your part?

That sounds like a bug to me.



On Sat, Apr 3, 2021, 8:38 AM Mike via gnucash-user 
wrote:

> I just opened GC today and discovered that I had to reset all of my
> preferences. None of the entries were affected. Very strange, I've not
> had that happen before. I'm using GC Flatpak version 4.5 on Linux Mint
> 20.1 for those who are interested.
>
> Mike
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[GNC] Document link field is missing on CSV import

[Glenn Fowler]

Hello,
What a great feature having the attachments option since v4.0!

However, when doing a CSV transaction import, the "document link" is
missing in the option columns.
I searched the archives and BugZilla and found nothing on this. Is it truly
missing or is there a workaround?

My motivation behind this is to write a script that will take a receipt or
invoice, extract the data from it, and dump it into a CSV. The link for the
receipt or invoice will be in the document link in GnuCash. You then just
go through the transactions in GnuCash just to human verify.

Simply having this option would extend GnuCash to all of the API's out
there that can do all of the heavy lifting extracting the data from
receipts and invoices. They are all only a few cents per OCR.

This option via the gnucash-cli would be even better but it seems that only
has limited functionality at the moment such as reports.

Other accounting programs also use file or URL links so how would someone
import this into GnuCash?

Thank you
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[GNC] Preferences reset

[Mike via gnucash-user]

I just opened GC today and discovered that I had to reset all of my 
preferences. None of the entries were affected. Very strange, I've not 
had that happen before. I'm using GC Flatpak version 4.5 on Linux Mint 
20.1 for those who are interested.


Mike
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Re: [GNC] Trading accounts functionality

[Mike Alexander]

On 3 Apr 2021, at 1:31, zuperkoleopt...@gmail.com wrote:


Another issue that I just realized and is related to the functionality
of trading accounts, but maybe not the one that we are discussing 
here,

is the security/currency of the top level placeholder account Trading.
Shouldn't that be set in my base currency EUR? Strangely enough in my
case it's set in VOW which is a security I trade.


I'm not sure where that came from, but I don't think it matters.  I 
can't think of anything that GnuCash would use that commodity for.


Another thing that we've sort of passed over without comment is that 
trading accounts don't have much to do with *realized* gains.  You still 
need to record them as you presumably have been by using splits to a 
"realized gain" income account with zero shares and non-zero value.  
Trading accounts are more about making the books balance with 
*unrealized* gains.


Mike
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