[GNC] GNUcash for multiple users

[Martijn Heuts]

Hello, I have been an active user for a decade now but I have been out of the 
loop for updates.

Are there any options for having GNU on multiple computers to where GNU can be 
used at the same time?

Thanks!

Martijn
usadutch...@bellsouth.net
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Re: [GNC] Discretionary taxes

[Martijn Heuts]

Hi I am in Florida and over 90% of my revenue is tax exempt (medical devices). 
So the tax is on the non exempt revenue (accessories). 

It's not something I collect from the customer like the sales tax, it's an 
additional fee/tax on non exempt revenue (1% of non exempt total revenue) in my 
county)

Trying to figure out how to enter this is GNUcash. If there is not a typical 
way I guess I could create an expense account and split up the amount of tax 
paid 

(for example if non exempt revenue is $1,000, sales tax would be $75 (7.5%tax) 
already calculated by GNUcash. But I don't pay $75, I pay $85 because 1% 
discretionary tax on $1,000 =$10)


⁣Martijn
usadutch...@bellsouth.net

Sent from BlueMail ​

On May 10, 2021, 6:53 PM, at 6:53 PM, GWB  wrote:
>Interesting.  What is the taxing jurisdiction?  Is it a tax on sales
>or a tax on total revenue?  In some jurisdictions the discretionary
>tax is on total revenues, somewhat like a surcharge on existing VAT.
>In Florida and some other US states discretionary tax is an additional
>sales tax levied by individual counties or municipalities.  So this is
>a sales tax?  But it is not a discretionary tax paid "in lieu of" some
>other fee or tax?  If sales, like any other sales tax.
>
>Gordon
>
>On Mon, May 10, 2021 at 5:10 PM Martijn Heuts
> wrote:
>>
>> Hello trying to find a way to add discretionary taxes in GNUcash.
>>
>> Descretionary tax in our county is a 1% fee on taxable revenue, paid
>monthly and added by the IRS when you file the sales taxes.
>>
>> Thanks
>>
>> ⁣Martyn
>> ___
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[GNC] Discretionary taxes

[Martijn Heuts]

Hello trying to find a way to add discretionary taxes in GNUcash. 

Descretionary tax in our county is a 1% fee on taxable revenue, paid monthly 
and added by the IRS when you file the sales taxes.

Thanks

⁣Martyn
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[GNC] Car Repair Shop GNU questions

[Martijn Heuts]

Hello,
I just helped a friend with GNUcash (I am a current user as well) however his 
situation is completely different then mine soI have some questions, maybe you 
guys can help me?
Question 1:Can I make a summery at the bottom of an invoice with "Total Parts" 
and "Total Labor"?He itemizes every single 'part' on his invoice and might have 
2 or 3 line items of 'labor'.
Question 2:I also noticed the column "Action Items" I can select 'Hours'  or 
'materials' or 'Project'.Can I add more items to the "Action Items" column and 
how can I utilize this in a report?

Question 3:How can I link his bank account to GNUcash?
.Question 4:
Is there any way I can add an extra column when I select "new invoice" for part 
numbers?
Thanks so much for your help and have a blessed week!
Martijn



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[GNC] GNUcash crashes using sales tax

[Martijn Heuts]

Hello, 
I am using GNUcash version 3.4.When I create a new invoice and enter 3 line 
items, on the 3rd line item if I select the tax % in the 'tax table' 
column,GNUcash will freeze for a little while and eventually crash on me. It 
does not happen for 1 or 2 line items.
Any suggestions?
Thanks for all the answers on my previous questions. You all are great!!
Martijn

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[GNC] Actual income

[Martijn Heuts]

Hello,
I am trying to understand my 2018 reports and the actual (net) 2018 income.
I realize that the 'Cash Flow' report does not subtract any refunds from the 
total. 
The 'Income Statement' and 'Balance Sheet' reports do include the refunds, 
however these reports also include any invoices charged out whether they were 
(partly) paid or not. This unpaid balance goes to AR. Probably 60% of the AR is 
written off at our office as we work with insurance write-offs which we process 
at the time of the insurance payment (usually 30-90 days later, so part of our 
AR payments and write-off's are processed in 2019).
The point I am trying to make is that the 'Cash Flow' report doesn't show how 
much income we really hadas we had refunds in 2018 and the 'Income Statement' 
and/or 'balance sheet' report doesn't show how muchincome we had as these 
reports do not show 'income' but they show 'charges'.
Is there a report what shows the actual income I had in 2018 without the 
refunds and AR?Perhaps in the Cash Flow report can I filter out refunds? If so 
that would be the answer, I guess?
Thanks for all you do!
Martijn



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Re: [GNC] gnucash-user Digest, Vol 192, Issue 50

[Martijn Heuts]

Hello Geert, thanks for helping out. In my case the client returned an item.

How would you create the credit memo?


⁣Martijn Heuts
usadutch...@bellsouth.net


Sent from BlueMail ​

On Mar 21, 2019, 12:01 PM, at 12:01 PM, gnucash-user-requ...@gnucash.org wrote:
>Send gnucash-user mailing list submissions to
>   gnucash-user@gnucash.org
>
>To subscribe or unsubscribe via the World Wide Web, visit
>   https://lists.gnucash.org/mailman/listinfo/gnucash-user
>or, via email, send a message with subject or body 'help' to
>   gnucash-user-requ...@gnucash.org
>
>You can reach the person managing the list at
>   gnucash-user-ow...@gnucash.org
>
>When replying, please edit your Subject line so it is more specific
>than "Re: Contents of gnucash-user digest..."
>
>
>Today's Topics:
>
>   1.  Processing refunds (Martijn Heuts)
>   2. Re:  Unable to add prices to some securities (Derek Atkins)
>   3. Re:  Unable to add prices to some securities (Alan Taylor)
>   4. Re:  End of year rollover (Derek Atkins)
>   5. Re:  The Meaning of Split (previously Example of multi-split
>  feature of CSV importer?) (Derek Atkins)
>   6. Re:  Processing refunds (Geert Janssens)
>   7. Re:  The Meaning of Split (previously Example of multi-split
>  feature of CSV importer?) (D)
>   8. Re:  Unable to add prices to some securities (Adrien Monteleone)
>   9. Re:  macOS Mojave 10.14.3 cannot open GNUCASH (suk wah Bernstein)
>  10. Re:  The Meaning of Split (previously Example of multi-split
>  feature of CSV importer?) (Adrien Monteleone)
>
>
>------
>
>Message: 1
>Date: Thu, 21 Mar 2019 13:59:29 + (UTC)
>From: Martijn Heuts 
>To: gnucash-user@gnucash.org
>Subject: [GNC] Processing refunds
>Message-ID: <202644084.8698518.1553176769...@mail.yahoo.com>
>Content-Type: text/plain; charset=UTF-8
>
>Hello,
>When I process a refund I pull up the customer's invoice, click on 'Pay
>invoices' and enter therefund amount in the 'refund' column.
>My P report did not show a difference when I compared it before and
>after processing the refund.Is there another way I should process the
>refund or is there a better report to show this refund?
>I would think the total income on the P should be less the refund.
>Thanks for giving my better insight in GNUcash!
>Martijn
>
>
>--
>
>Message: 2
>Date: Thu, 21 Mar 2019 10:07:43 -0400
>From: Derek Atkins 
>To: Alan Taylor 
>Cc: gnucash-user mailing list 
>Subject: Re: [GNC] Unable to add prices to some securities
>Message-ID: 
>Content-Type: text/plain; charset=utf-8
>
>Alan,
>
>Alan Taylor  writes:
>
>> Ah ok ? well thank you for your work on a great program.
>>
>> Without wanting to start any flame wars, can I ask for your opinion ?
>> I have been using GnuCash for a long time, 10 years+ and it is an
>> important program for me.
>> I could run it on Linux, MacOS or Windows - given the choice of all
>> three which would you recommend as the best host, purely for GnuCash
>?
>
>In my opinion (humble or otherwise), I feel that Linux is #1, then
>MacOS, and then Windows.  Windows is by far a second-class citizen;
>none
>of the developers actually do main development on Windows, whereas John
>DOES do main development on Mac.  Most devs still use Linux.
>
>Of course, just my $0.02, so YMMV.
>
>> Brgds/Alan
>
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
>-derek
>
>-- 
>   Derek Atkins 617-623-3745
>   de...@ihtfp.com www.ihtfp.com
>   Computer and Internet Security Consultant
>
>
>--
>
>Message: 3
>Date: Thu, 21 Mar 2019 22:11:25 +0800
>From: Alan Taylor 
>To: John Ralls 
>Cc: gnucash-user mailing list 
>Subject: Re: [GNC] Unable to add prices to some securities
>Message-ID:
>   
>Content-Type: text/plain; charset="UTF-8"
>
>John,
>
>Basically reliability, accuracy and trouble free operation. Not the OS
>itself, but GnuCash when running on the OS.
>
>Rightly or wrongly i have the feeling that development time is not
>necessary divided equally among the 3 versions ? Nothing wrong with
>that,
>it?s just I don?t particularly care about the OS so if GnuCash has
>fewer
>problems on a particular OS, then i?ll use that one !
>
>Resource use not a factor.
>
>Cheers/Ala
>
>On Thu, 21 Mar 2019 at 21:56, John Ralls
>
>wrote:
>
>> For what set of criteria, weighted and evaluated how?
>>
>> Regards,
>

[GNC] Processing refunds

[Martijn Heuts]

Hello,
When I process a refund I pull up the customer's invoice, click on 'Pay 
invoices' and enter therefund amount in the 'refund' column.
My P report did not show a difference when I compared it before and after 
processing the refund.Is there another way I should process the refund or is 
there a better report to show this refund?
I would think the total income on the P should be less the refund.
Thanks for giving my better insight in GNUcash!
Martijn
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[GNC] Report freezes, eventually works

[Martijn Heuts]

Hello,
Unrelated to my previous report question: I have one report (which is a 
customer receipt) when I pull it upI have to select the OPTIONS button to get 
to the correct invoice#. When I press the 'options' buttonGNUcash freezes up 
for 1-2 minutes. After the freeze I can select my invoice number and GNUcash 
continues to work fine.
In all other reports, the 'options' button works fine and immediately. I have 
to say I do have a lot of invoicescreated over the years. Is there a solution 
for this?
I have tried to re-install GNUcash and I do have the latest version.
Thanks for all you do! Love the program love the support!
Martijn
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[GNC] GNUcash Product description in report

[Martijn Heuts]

Hello,
Before I did an update many months ago I was able to create a particular report 
and for some reason I can't figure out how I did itas I lost all my reports 
after the update.
The report had products I sold in there. This report was generated from when I 
created an invoice and gave a description of the productI sold. I had a report 
created which showed me all the 'descriptions' (my products) and it included 
the date/month, price and product description.
All I can do right now is generate a similar report but it has the customer 
name instead of the product description.
Any help I would really appreciate it.
Thanks,

Martijn

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[GNC] Cash Flow Report Question

[Martijn Heuts]

Hello,
On the Cash Flow report:"Money out of selected accounts goes to"I have a 
listing of "Assets:Accounts Receivable"
Am I incorrect that this should not be there?
Is it possible an invoice got un-posted, a change was made,
the invoice was posted again, but the money did not got re-applied?
If not, why would it show here, and is there any way I can tracewhere this 
amount comes from? It looks like it might be a sum of differentamounts together.
Any help/insight is appreciated. Thanks and have a blessed day!
Martijn
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[GNC] Cash Flow report

[Martijn Heuts]

Hello,
I have the new version of GNU.
When I look at the options for the build-in 'cash flow' report,there is the 
option to turn "Always show sub-accounts" on and off.
When I turn the option off, the total 'money in' amount is differentas when 
it's on, even though the same accounts are checked.
When the option is checked, the report automatically includes these 
accounts:Assets
Assets:Accounts ReceivableAssets:Checking AccountAssets:Checking 
AccountAssets:Current Assets and subaccountsAssets:Current Assets and 
subaccountsImbalance-USDOrphan-USD
When it's not checked, the report automatically includes these accounts:Assets
Assets:Checking AccountAssets:Current Assets and selected 
subaccountsImbalance-USDOrphan-USD
I am not sure why it shows 'Assets:checking account' and 'Assets and sub 
accounts' twice
I made sure I didn't have Accounts Receivable highlighted/selected before 
generating the report, yet it shows up in the report when I turn "always show 
sub-accounts".
So leaves me with two questions:1. Is this a bug/error in the software? 
2. Should accounts receivable be included if i want to know how much money my 
business brought in?
Thanks and have a great day and weekend!
Martijn



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[GNC] Updated GNUCASH, now lost reports

[Martijn Heuts]

Hello everyone,
I just updated GNUCASH but my custom saved reports are gone.Any way I can 
retrieve them?
I have a backup but not sure where to locate the folder with the saved reports.
Thanks and have a blessed week!
Martijn Heuts
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Dealing with a bookkeeper and GNU

[Martijn Heuts]

Hello, I am in a very fustrating situation
I used GNU cash in 2017 and my bookkeeper states she can't use anything of GNU.

So the first question would be, is it correct that even I have good reports 
from GNU, she couldn't use any of it to file my taxes? -she uses QuickBooks-.
It's just that I don't understand why she can't use any of my GNU cash 
reports/numbers¿?

Seems like if I would do the taxes myself (say via TurboTax) I just enter the  
numbers from my GNU report into TurboTax, or am I wrong?

I have to say that our tax situation is a bit more complicated than that 
because I just purchased the business in March 2017 via a stock sale, meaning 
tax ID stayed the same, so the bookkeeper wants previous owner numbers and my 
numbers together in her QuickBooks.

I used the GNU to QBF converter which successfully converted everything to GNU 
besides any invoice payments or income. (QuickBooks gave an error message that 
it needs a bank account to apply checks, or something similar like that).  
It's going to take forever and a day for me to apply every single 
payment/deposit manually. 

If anyone has any suggestions or comments I really appreciate it.
The bookkeeper is highly qualified and recommend in the area by many business 
and has the best "Audit" score.

Thanks so much I appreciate any of your comments/feedback.



⁣Martijn Heuts
usadutch...@bellsouth.net


Sent from BlueMail ​

On Mar 26, 2018, 8:07 AM, at 8:07 AM, gnucash-user-requ...@gnucash.org wrote:
>Send gnucash-user mailing list submissions to
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>or, via email, send a message with subject or body 'help' to
>   gnucash-user-requ...@gnucash.org
>
>You can reach the person managing the list at
>   gnucash-user-ow...@gnucash.org
>
>When replying, please edit your Subject line so it is more specific
>than "Re: Contents of gnucash-user digest..."
>
>
>Today's Topics:
>
>   1. Fwd: What is the blue line all about? (Anita Graves)
>   2. Fwd: What is the blue line all about? (Anita Graves)
>   3. How to show the accounts in alphabetic sequence on the eguile
>  (Anita Graves)
>   4. Re: Fwd: What is the blue line all about? (Maf. King)
>   5. Re: How to show the accounts in alphabetic sequence on the
>  eguile (Maf. King)
>   6. Re: What is the blue line all about? (Dave H)
>   7. Re: Amend a Typo in Description of Bill (keithwjones)
>   8. Re: Fwd: What is the blue line all about? (Robert Heller)
>   9. Re: Budgets: showing total-to-date in budget period, and
>  previous month totals only (Phil Longstaff)
>
>
>--
>
>Message: 1
>Date: Sun, 25 Mar 2018 17:43:45 +0300
>From: Anita Graves <anitagra...@me.com>
>To: "gnucash-user@gnucash.org" <gnucash-user@gnucash.org>
>Subject: Fwd: What is the blue line all about?
>Message-ID: <e36dd900-a198-49b6-b1bc-e631be3b0...@me.com>
>Content-Type: text/plain;  charset=utf-8
>
>Today I entered a transaction that is clearly within the dates set for
>the start of our fiscal year and the end of our fiscal year.
>
>These dates are:  Start:  28.03.2017  and End:  01.04.2018
>
>However, a blue line is drawn across the checking account above my
>entry of 26.03.2018 and below an entry dated 23.03.2018.
>
>I have entered the date twice thinking I have made some kind of error,
>but no matter what I do, this blue line is there and it is not supposed
>to be.
>
>Any help is greatly appreciated!
>
>Many thanks to you all - I LOVE Gnucash!
>
>Anita Graves
>
>> Begin forwarded message:
>> 
>> From: Anita Graves <anitagra...@mac.com>
>> Subject: Re: What is the blue line all about?
>> Date: 1 January 2017 at 10:56:39 AM GMT+2
>> To: gnucash-user@gnucash.org
>> Cc: GNU Cash User <gnucash-user@gnucash.org>
>> 
>> That is exactly what happened.  I realized this when I looked closely
>at my own transaction and realized it automatically put in 2017 without
>my knowledge.
>> 
>> This brings up a serious problem for me.  My fiscal (financial) year
>is not a calendar year.  So, I would be entering transactions as usual
>up till March or April when my financial year begins.
>> 
>> Therefore, I wish to disable any settings in Gnucash that conflict
>with this.  I have entered my time frame in the appropriate settings,
>but I still wish to avoid any trouble in the future.
>> 
>> I thank you all for your kindness to reply.
>> 
>> Anita
>> 
>>> On 1 Jan 2017, at 10:48 AM, Liz <ed...@billiau.net> wrote:
>>> 
>>&g

Refund invoice

[Martijn Heuts]

Hello, I am running GNU cash for my business.
I created and posted an invoice, which was paid in full.However a day later the 
client returns the item.The client also paid sales tax on this invoice.
What is the proper way to process this refund in GNU?I tried via the REFUND 
field which doesn't seem to process correctly.Also I need to make sure the 
sales tax is taken care of.
Please help. Thanks and I appreciate it!
Martijn heutsusadutch...@bellsouth.net
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QuickBooks compatible

[Martijn Heuts]

Hello


I bought my business in March as a stock sale, according to my bookkeeper I 
need the records from Jan-March (from the previous owner) imported to my 
existing database, is that possible?

The bookkeeper wants to be able to read the gnu cash files, can I export to a 
QuickBooks file?

I did see the import export option and played with that. Upon export it should 
export to a CSV file, bit when I open it there is all scrambled text, or so it 
seems.

Please help?
Thanks so much
Martijn





I did see the export and

⁣Martijn Heuts
Art For Eyes Optical 
(904) 644 - 8873
i...@artforeyesoptical.com
www.artforeyesoptical.com

​
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QuickBooks inport/export

[Martijn Heuts]

Hello,

I bought my business in March as a stock sale, according to my bookkeeper I 
need the records from Jan-March (from the previous owner)-a QuickBooks file- 
imported to my existing database in GNU cash, is that possible?


The bookkeeper wants to be able to read the gnu cash files, can I export to a 
QuickBooks file?


I did see the import export option and played with that. Upon export it should 
export to a CSV file, bit when I open it there is all scrambled text. 


Please help?


Thanks so much


Martijn




⁣Martijn Heuts
usadutch...@bellsouth.net


Sent from BlueMail ​
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Re: Sharing GnuCash on Multiple Computers (was Re: gnucash-user Digest, Vol 179, Issue 32)

[Martijn]

Thanks so much!

Sent from cell phone
On Feb 14, 2018 12:27 PM, Derek Atkins <warl...@mit.edu> wrote:
>
> Hi,
>
> Martijn <usadutch...@bellsouth.net> writes:
>
> > Hello,
> >
> > Can GNU Cash be controlled by 2 computers?
> > I have an XP computer and a Windows 10 computer and it would be great
> > if somehow I can make the XP computer see the Windows 10 computer GNU
> > file. This way 2 people could create invoices at the same time, maybe?
>
> GnuCash is not a multi-user program, so you cannot have two people
> editing the same data file simultaneously.  Having said that, you COULD
> use a file sharing system to allow both computers to see the same data
> file, but you would need to ensure that only one user has the file open
> at a time.
>
> > Sent from cell phone
>
> > Please remember to CC this list on all your replies.
> > You can do this by using Reply-To-List or Reply-All.
>
> -derek
> -- 
>    Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>    Member, MIT Student Information Processing Board  (SIPB)
>    URL: http://web.mit.edu/warlord/    PP-ASEL-IA N1NWH
>    warl...@mit.edu    PGP key available
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Re: gnucash-user Digest, Vol 179, Issue 32

[Martijn]

Hello,

Can GNU Cash be controlled by 2 computers?
I have an XP computer and a Windows 10 computer and it would be great if 
somehow I can make the XP computer see the Windows 10 computer GNU file. This 
way 2 people could create invoices at the same time, maybe?

Sent from cell phone
On Feb 9, 2018 12:00 PM, gnucash-user-requ...@gnucash.org wrote:
>
> Send gnucash-user mailing list submissions to
> gnucash-user@gnucash.org
>
> To subscribe or unsubscribe via the World Wide Web, visit
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> or, via email, send a message with subject or body 'help' to
> gnucash-user-requ...@gnucash.org
>
> You can reach the person managing the list at
> gnucash-user-ow...@gnucash.org
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of gnucash-user digest..."
>
>
> Today's Topics:
>
>    1. Re: p2x modelling in gnc, help me think, please (Wm)
>    2. Re: How to Manually Track a Collection of Stocks & Stuff
>   Combined into a Single Share (Wm)
>    3. Latest version for Windows? (cicko)
>    4. Re: Price Retrieval Failure, Part 2 (John Ralls)
>    5. Re: Latest version for Windows? (John Ralls)
>
>
> --
>
> Message: 1
> Date: Thu, 8 Feb 2018 20:50:40 +
> From: Wm 
> To: gnucash-u...@lists.gnucash.org
> Subject: Re: p2x modelling in gnc, help me think, please
> Message-ID: 
> Content-Type: text/plain; charset=utf-8; format=flowed
>
> On 07/02/2018 18:17, Adrien Monteleone wrote:
>
> > Go to Preferences > General > Numbers. You can increase your decimal 
> > precision. Did that solve the small fraction issue?
>
> That isn't a good way to go if your base currency is a 2 decimal one. 
> Creating a commodity with the appropriate number of decimals and using 
> that is better.
>
> By chance there is another more recent but simpler thread
>
> ===
> Subject: How to Manually Track a Collection of Stocks & Stuff Combined 
> into a Single Share
> ===
>
> it is the same basic problem.  "put the other leg in equity" doesn't 
> work for me and the variance is actually the value not the price which 
> is what makes them different to traded investments which gnc deals with 
> well as you can just put the the date and price in for market traded things.
>
> > As for modeling the investment, I?m not familiar with p2x. I?ll let someone 
> > else chime in who is.
> > 
> > On that note, I tried looking it up but didn?t come up with anything useful 
> > explaining it. Do you have a few info links I could pour over? Once I 
> > understand what it is, I might be able to help modeling it in Gnucash.
> > 
> > The only related thing I found was Peer-to-Peer lending but that didn?t 
> > involve negative interest rates as far as I could tell.
>
> peer to peer is now p2x in common terms because the second peer is no 
> longer an individual in most cases and almost all lending goes through 
> an intermediary.  very few actual p2p transactions happen.
>
> the lending can now involve: personal loans (how it started), mortgages, 
> agriculture loans, 3rd world specific investments, invoice factoring, 
> business loans, pawnbroking, etc and possibly some other stuff you and I 
> probably don't want to know about or get involved in :)  I stick to 
> reliable exchanges.
>
> Perhaps I should have left out the word "interest" if it is confusing. 
> A non zero return occurs if you buy an interest bearing instrument at 
> anything other than par.  You are buying someone else's interest (a 
> premium) or getting some of their interest because they don't want the 
> risk of the principle (a discount).  There are loads of other reasons 
> for buying and selling, of course.
>
> The point is interest and other returns are *traded* and I'm not finding 
> it obvious how to do this in gnc as part of a composite tx.
>
> gnc likes simple investment returns
>
> one leg asset receiving
> one leg income to balance
> third leg asset to join them up
>
> or similar.
>
> Maybe I should change the way I work so that I produce 3 tx per month
>
> asset change
> income
> and the one gnc wants
>
> I'm certain my tx is right in accounting terms but somehow it isn't 
> being  "seen" by gnc for what it is.
>
> Anyway, it has been useful to me to explain so no harm done.  Who knows 
> I may wake up with the answer tomorrow, I am certainly closer in my own 
> mind.
>
> -- 
> Wm
>
>
>
> --
>
> Message: 2
> Date: Thu, 8 Feb 2018 21:17:49 +
> From: Wm 
> To: gnucash-u...@lists.gnucash.org
> Subject: Re: How to Manually Track a Collection of Stocks & Stuff
> Combined into a Single Share
> Message-ID: 
> Content-Type: text/plain; charset=utf-8; format=flowed
>
> On 08/02/2018 14:28, David Carlson wrote:
> > If you want to create a fictional stock and manually enter prices from time
> 

Re: gnucash-user Digest, Vol 172, Issue 43

[Martijn Heuts]

Dear David,
I never got to read your explanation to my questions completely. Now that I did 
everything is a lot clearer to me and I want to thank you for taking the timein 
writing a detailed answer to me.
Thanks again and have a blessed day!
Martijn Heuts

  From: "gnucash-user-requ...@gnucash.org" 
<gnucash-user-requ...@gnucash.org>
 To: gnucash-user@gnucash.org 
 Sent: Sunday, July 30, 2017 12:00 PM
 Subject: gnucash-user Digest, Vol 172, Issue 43
   
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Today's Topics:

  1. Properly recording mixed/variable Invoice payment (Jason Cooper)
  2. Re: Cash Method and write off's (DaveC49)
  3. Re: Properly recording mixed/variable Invoice payment
      (Jason Cooper)
  4. Re: Properly recording mixed/variable Invoice payment (Maf. King)


--

Message: 1
Date: Sat, 29 Jul 2017 22:24:12 +
From: Jason Cooper <gnuc...@lakedaemon.net>
To: gnucash-user@gnucash.org
Subject: Properly recording mixed/variable Invoice payment
Message-ID: <20170729222411.ga18...@io.lakedaemon.net>
Content-Type: text/plain; charset=us-ascii

All,

I've been using GnuCash to manage my company's books for almost a year
now.  Recently, my primary customer (whom I have little control over)
started mixing several reimbursements into one check.  So the history of
events goes like this:

15th: Send Invoice for services rendered this month
25th: Receive check for Invoice amount *plus*:
    - Any reimbursable expenses approved before the 9th
    - Any per-diem accrued to date

The kicker is that I have no idea which expenses are going to be
reimbursed this pay period, nor do I know how much per-diem they
calculated I should get (based on travel requests).  So I can't reflect
any of that when I cut the Invoice.

How on Earth do I track this correctly given the lack of information at
Invoice time?

thx,

Jason.


--

Message: 2
Date: Sat, 29 Jul 2017 17:00:01 -0700 (PDT)
From: DaveC49 <davidcous...@bigpond.com>
To: gnucash-user@gnucash.org
Subject: Re: Cash Method and write off's
Message-ID: <1501372801592-4692932.p...@n4.nabble.com>
Content-Type: text/plain; charset=us-ascii

Hi Martijn,

Gnucash is capable of supporting both cash and accrual accounting. The
business features (accounts receivable and accounts payable) are explicitly
accrual accounting based however as they record the income at the time the
invoice is created  normally on the date the service is rendered to the
client. 

The difference is primarily one of the date of the recording of the
transaction. In accrual accounting the timing of reporting the transaction
in your accounts is set primarily by when the transaction is entered into
i.e. when the agreement to perform the transaction is reached whereas cash
accounting is based on when the cash actually changes hands which, as in
your case can frequently, be some time later.

To do cash accounting in Gnucash you would have to not use the business
features and only record the transaction in your accounts when the payment
is received from the medical insurers. This would require a separate system
for recording your invoices to customers. It would be possible to maintain
two sets of books one on a cash basis and the other on an accrual basis but
this would require a lot of extra work.

Whether you can use cash accounting  will normally be determined by the
business and tax legislation in your jurisdiction(country). Some
jurisdictions have a threshold in turnover, below which you can apply to use
cash accounting and some require use of accrual accounting. 

Writing off the balance of the invoice seems like a reasonable approach
after receiving the medical insurance payment if the balance is
uncollectable. Again your local business and tax legislation can impact on
how this should be done and when and it would be a good idea to consult an
accountant locally who is experienced in your industry about how to best
handle this in your jurisdiction.

Have you looked at other reports other than the P e.g. Cash Flow to give
you a better idea of money flow particularly from a business management
point of view rather than just the tax perspective.

Your account of the treatment of a business loan is correct with regard to
the tax treatment in most juridictions. The principal component of the loan
repayment is still taxable as income. The principal component is recorded as
a reduction in the liability th

Exporting custom made reports

[Martijn Heuts]

Hello, I just setup GNU cash to a different computer, I was able to get 
everything back on the new computerhowever I don't see my custom created 
reports. 
Can anyone tell me how to export/import them?
Thanks and have a great day!
Martijn
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Cash Method and write off's

[Martijn Heuts]

Hello,
Can I use the 'Cash' method for bookkeeping with GNU Cash?
I have a medical office and often insurances pay 4-6 weeks from my invoice 
date.Therefor my revenue on P shows really good, so does my profit, yet I 
didn't make this profit.
When medical insurances pay me, they only pay me like 1/4 of the invoice (6 
weeks later).What is the best way of dealing with:
* Write off's - When a medical insurance pays me a fraction of the invoice, I 
put everything else as discount so the patient ends up with a 0 balance. Is 
this the right way of doing so or is there a better way?
* Reporting - I print out my reports every month, yet in the next month I 
receive money from the medical insurance, at that time i discount the invoice 
to 0 after applying the insurance payment amount. This throws the revenue 
report off for the month the invoice was placed. Should I just reprint every 
report at the end of the year so everything matches, or is there a better way 
of dealing with this?

My last question comes from a profit stand point.According to the P report I 
made a certain amount of profit. However of this profit amount I am paying a 
business loan which is not an expense (besides the interest). When I file my 
taxes how does this business loan come into play?Say that it shows I have 10k 
profit but I paid 8k in business loan, for me personally that means i only have 
2 K net profit, yet the IRS is going to charge me taxes on the 10K?
Thanks for helping me understand.
Have a great day!!
Martijn


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P Report doesn't show actual collections

[Martijn Heuts]

 Hello, the P report in GNU Cash looks into all transactions from the income 
accountbut the income account does not show what is collected, only what is 
charged out.
Isn't a P report based on the actual business income (not what is charged 
out), less expenses, which would equal net profit?
I ask because the P is not what I collected, I have clients who only paid 50% 
deposit and/or waiting on insurance money to come in, yet the P the 
total charge out as income.
My cash flow report shows me the actual income from accounts receivablethen my 
P report shows me the actual charges and expenses.
The 'Cash Flow' report 'income' section less the 'P report' expenses would be 
my net profit, correct?
Thanks for your help! Have a great weekend!
Martijn 
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