Re: GNUCASH Free Accounting Software

2018-02-09 Thread James Fuller
Hi Adrian,

Thank you VERY much for your help.

James Fuller

Sent from my iPad

> On Feb 9, 2018, at 1:46 PM, Adrien Monteleone  
> wrote:
> 
> James,
> 
> The date range selectors are in the General Tab of the Options window for
> any report. There are some quick choices such as 'start of last year' or
> you can pick specific dates.
> 
> Regards,
> Adrien
> 
> On Thu, Feb 8, 2018 at 11:28 PM, David T. via gnucash-user <
> gnucash-user@gnucash.org> wrote:
> 
>> Or run a transaction report and set the dates accordingly.
>> 
>>> On Feb 9, 2018, at 5:20 AM, David Carlson 
>> wrote:
>>> 
>>> If you want to do a register report for a certain time range open the
>>> register window and choose View > Filter by.. > Date to select your time
>>> window then select Reports > Account Report.
>>> 
>>> David C
>>> 
>>> On Thu, Feb 8, 2018 at 5:44 PM, James fuller 
>> wrote:
>>> 
 Adrian,
 I saw your reply below.  I cannot seem to print by date range.  What I’m
 trying to do is print the bank account transactions by date.
>> Specifically
 the year 2017.  I also need to print out a couple of expense account
 transactions for the same period.  I did not close
 2016 and every report I have printed shows all of 2016 along with 2017.
 What am I missing?
 
 Thanks
 James Fuller
 
 Sent from my iPad
 
> On Feb 3, 2018, at 3:43 PM, Adrien Monteleone <
 adrien.montele...@gmail.com> wrote:
> 
> the
 
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Re: GNUCASH Free Accounting Software

2018-02-09 Thread Adrien Monteleone
James,

The date range selectors are in the General Tab of the Options window for
any report. There are some quick choices such as 'start of last year' or
you can pick specific dates.

Regards,
Adrien

On Thu, Feb 8, 2018 at 11:28 PM, David T. via gnucash-user <
gnucash-user@gnucash.org> wrote:

> Or run a transaction report and set the dates accordingly.
>
> > On Feb 9, 2018, at 5:20 AM, David Carlson 
> wrote:
> >
> > If you want to do a register report for a certain time range open the
> > register window and choose View > Filter by.. > Date to select your time
> > window then select Reports > Account Report.
> >
> > David C
> >
> > On Thu, Feb 8, 2018 at 5:44 PM, James fuller 
> wrote:
> >
> >> Adrian,
> >> I saw your reply below.  I cannot seem to print by date range.  What I’m
> >> trying to do is print the bank account transactions by date.
> Specifically
> >> the year 2017.  I also need to print out a couple of expense account
> >> transactions for the same period.  I did not close
> >> 2016 and every report I have printed shows all of 2016 along with 2017.
> >> What am I missing?
> >>
> >> Thanks
> >> James Fuller
> >>
> >> Sent from my iPad
> >>
> >>> On Feb 3, 2018, at 3:43 PM, Adrien Monteleone <
> >> adrien.montele...@gmail.com> wrote:
> >>>
> >>> the
> >>
> >> ___
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Re: GNUCASH Free Accounting Software

2018-02-08 Thread David T. via gnucash-user
Or run a transaction report and set the dates accordingly.

> On Feb 9, 2018, at 5:20 AM, David Carlson  wrote:
> 
> If you want to do a register report for a certain time range open the
> register window and choose View > Filter by.. > Date to select your time
> window then select Reports > Account Report.
> 
> David C
> 
> On Thu, Feb 8, 2018 at 5:44 PM, James fuller  wrote:
> 
>> Adrian,
>> I saw your reply below.  I cannot seem to print by date range.  What I’m
>> trying to do is print the bank account transactions by date. Specifically
>> the year 2017.  I also need to print out a couple of expense account
>> transactions for the same period.  I did not close
>> 2016 and every report I have printed shows all of 2016 along with 2017.
>> What am I missing?
>> 
>> Thanks
>> James Fuller
>> 
>> Sent from my iPad
>> 
>>> On Feb 3, 2018, at 3:43 PM, Adrien Monteleone <
>> adrien.montele...@gmail.com> wrote:
>>> 
>>> the
>> 
>> ___
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>> gnucash-user@gnucash.org
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>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
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>> You can do this by using Reply-To-List or Reply-All.
>> 
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Re: GNUCASH Free Accounting Software

2018-02-08 Thread David Carlson
If you want to do a register report for a certain time range open the
register window and choose View > Filter by.. > Date to select your time
window then select Reports > Account Report.

David C

On Thu, Feb 8, 2018 at 5:44 PM, James fuller  wrote:

> Adrian,
> I saw your reply below.  I cannot seem to print by date range.  What I’m
> trying to do is print the bank account transactions by date. Specifically
> the year 2017.  I also need to print out a couple of expense account
> transactions for the same period.  I did not close
> 2016 and every report I have printed shows all of 2016 along with 2017.
> What am I missing?
>
> Thanks
> James Fuller
>
> Sent from my iPad
>
> > On Feb 3, 2018, at 3:43 PM, Adrien Monteleone <
> adrien.montele...@gmail.com> wrote:
> >
> > the
>
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Re: GNUCASH Free Accounting Software

2018-02-08 Thread James fuller
Adrian,
I saw your reply below.  I cannot seem to print by date range.  What I’m trying 
to do is print the bank account transactions by date. Specifically the year 
2017.  I also need to print out a couple of expense account transactions for 
the same period.  I did not close
2016 and every report I have printed shows all of 2016 along with 2017.
What am I missing?

Thanks
James Fuller 

Sent from my iPad

> On Feb 3, 2018, at 3:43 PM, Adrien Monteleone  
> wrote:
> 
> the

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Re: GNUCASH Free Accounting Software

2018-02-03 Thread Adrien Monteleone
Bob,

In answer to #1: How do I do a year end statement?

There are several reports you can run at any time, but I’ll presume you are 
interested in what is known as an ‘Income Statement’ or ‘Profit & Loss’ report. 
(if you have it set up properly, you can also run a special ‘tax report’ that 
will show you tax-related transactions for assisting with return filing)

This can be run for any date range, but in this particular case, you want to 
specify from 1/1/17 to 12/31/17. There are some ‘quick’ options for date ranges 
that can be useful, in this case, running this report for all of 2017 at 
present (2018) you’d use ’start of previous year’ to ‘end of previous year’. 
This setting is in the General section of the options for that report.

You can also run a Balance Sheet report, which is a snapshot of your account 
balances on a particular date. You’d want that date to be 12/31/17 for this 
case.

In answer to #2: How do I start a New Year’s set of books?

You don’t necessarily need to and doing so can make accessing previous year’s 
records cumbersome. You’ll also lose the ability to run some reports after 
doing so.

In the days of paper records, usually a new set of accounting books was 
prepared for each year. Special transactions were used to ‘close’ certain 
accounts like income and expenses by transferring those balances to equity. As 
part of this process you prepared reports like the Income Statement and Balance 
Sheet for each accounting period. (usually, monthly, quarterly, and at least 
yearly) With computers, this artificial limitation does not exist. There are no 
special transactions needed to produce these reports, or to ‘close the year’ 
and start fresh. You just continue as you have. You can run an Income Statement 
report for ANY date range you like at ANY time. If you want to see an Income 
Statement from January 21st-April 3rd of last year (a non-standard reporting 
range) you can do that. You can run a Balance Sheet report for any specified 
date at any time. If you want to see the state of your account balances 3 years 
ago on August 9th, you can do so. (assuming there were balances in your books 
back then)

If you really, really, really want to, you can ‘close the books’ at any date 
just like with paper records. All this accomplishes, is transferring the 
balances from income and expense accounts to an equity account. (retained 
earnings) But this then means those income and expense accounts don’t have 
balances any more, so this affects your reporting abilities. You don’t have to 
use a different computer file to store each year’s transactions, you just keep 
using the same one.

Some people do choose to use a new file each year. They perform a ‘close books’ 
operation, save the file somewhere else, usually a read-only medium like a CD, 
along with the relevant reports for the year in a PDF format. They then create 
a new file for the new year.

The downside to taking this route is you lose any ability to run reports for 
multiple years, or that cross yearly boundaries. (you can’t run a report that 
covers both the 4th qtr of last year and the 1st quarter of this year, for 
example) You can always load in that previous year’s file and run reports from 
there, but that is more cumbersome.

This also answers your 3rd question.

If you don’t ‘close the books’ or don’t start a new file, you always retain 
access to previous year transactions. If however you archive each year and 
start anew, you have to load in a previous year file to access those 
transactions. (and then while that file is open, you can’t access current year 
transactions until you re-load the current file)

In short, unless you have a real special need for ‘closing the books’ or 
creating annual files, don’t. Just keep using the same file you are using now. 
Run reports as desired for the desired dates, or time-frames as needed.


Regards,
Adrien

> On Feb 2, 2018, at 3:48 PM, Bob Lehmann  wrote:
> 
> Dear GnuCash Friends:
> 
> Thank you! It is good of you to "persevere" for me.  I am really
> appreciative, of the Gnucash program ... it is quite similar, in several
> ways to the old Moneycounts program that I used for years, making it easier
> for me to "navigate"  iin this program.  I have version GnuCash 2.6.15 and
> am running it on and ASUS CG8480 computer using Windows 10 Pro 2016 ... It
> has an Intel (R)  Core (TM) i7-377 OK CPU @ 3.50 Ghz ...  the 64 bit
> version with 16 Gig RAM  memory.
> 
> Now, my apologies for not knowing where to route my question and it ending
> up in your spam folder! ... When I didn't hear from you earlier in the New
> Year, I kept struggling to solve the issue (with the help of the manual,
> which I had printed) ... Then one morning, out of the blue, it seemed, I am
> unsure even today, what I might have done ... there, my data was all back
> and everything was normal ... true, I have not been able to print out any
> kind of year-end statements, [probably, because I am a bit af

Re: GNUCASH Free Accounting Software

2018-02-02 Thread Bob Lehmann
Dear GnuCash Friends:

Thank you! It is good of you to "persevere" for me.  I am really
appreciative, of the Gnucash program ... it is quite similar, in several
ways to the old Moneycounts program that I used for years, making it easier
for me to "navigate"  iin this program.  I have version GnuCash 2.6.15 and
am running it on and ASUS CG8480 computer using Windows 10 Pro 2016 ... It
has an Intel (R)  Core (TM) i7-377 OK CPU @ 3.50 Ghz ...  the 64 bit
version with 16 Gig RAM  memory.

Now, my apologies for not knowing where to route my question and it ending
up in your spam folder! ... When I didn't hear from you earlier in the New
Year, I kept struggling to solve the issue (with the help of the manual,
which I had printed) ... Then one morning, out of the blue, it seemed, I am
unsure even today, what I might have done ... there, my data was all back
and everything was normal ... true, I have not been able to print out any
kind of year-end statements, [probably, because I am a bit afraid to try
again]  ... and my account entries are just being added onto the previous
year's entries... At this rate, by 2025 the lists will be pretty long!!!
... So ... I am still in need of further help ...

If you are willing to advise:   1. How do I do a year end statement?
 2. How do I start a New Year's
set of books?
 3. How do I access last years
records from the New Year's set of books, if I need to review something?

Other than this issue, everything has been, SO GOOD, and I thank you, so
much!

Yes, in advance, I Thank you so much for the further help.
Bob




On Fri, Feb 2, 2018 at 10:33 AM, David Carlson 
wrote:

> Mr Lehmann,
>
> You may need to register for the Gnucash Users list to reply if you
> haven't already done so.
>
> It is not clear from your brief description what happened.  There is a
> hint that you are on a Windows OS and if you have been using GnuCash for
> about a year and you probably have GnuCash release 2.6.something.
>
> One thing that is not clear is whether you are using a recent release of
> Windows (7 or newer) on a reasonably new computer.  If that is true, you
> should be able to simply close the program and re-open it and everything
> will come back.
>
> If you are using a very old computer then it is possible that the system
> date is not correct or there is some other problem, and you may need a new
> battery or better yet, a new computer.
>
> We look forward to hearing if you have solved your problem or if you can
> shed more details.
>
> David C
>
> On Fri, Feb 2, 2018 at 12:08 PM, Alex Aycinena 
> wrote:
>
>> -- Forwarded message --
>> From: Bob Lehmann 
>> Date: Thu, Jan 4, 2018 at 11:29 PM
>> Subject: GNUCASH Free Accounting Software
>> To: Alex Aycinena 
>>
>>
>> Dear Sir:
>>
>> I am a senior citizen who used to use Money Counts which was discontinued
>> years ago but I still ran it on an older windows version for the last few
>> years.  then I found and have been using GNUCASH for just a year now and
>> have been very pleased with every aspect.  Now at the turn of this  new
>> year, I was trying to see if I could print some kind of a Year End
>> Statement and accidentally and seemingly irreversably
>> found myself in December 31, 2018 with all of my accounts gone and zeroed
>> out.
>>
>> I am wondering if you might have some idea of how I can get all of my data
>> back.  I would so much appreciate it if you would take a bit of time to
>> respond ... thank you
>> Bob Lehmann
>>
>>
>> Found this in my spam folder and am directing it to
>> gnucash-user@gnucash.org
>> where it should have been sent in the first place.
>> ___
>> gnucash-user mailing list
>> gnucash-user@gnucash.org
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> If you are using Nabble or Gmane, please see
>> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
>> -
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>>
>
>
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Re: GNUCASH Free Accounting Software

2018-02-02 Thread David Carlson
Bob,

Glad to see that you are again able to see the transactions.  There is no
single report that shows everything.  I am guessing that you got lost in
the process of trying to create a report.  I would suggest that you
experiment with the reports, perhaps first trying to do a balance report
for today's date.

While there is a feature available called something like Year End, all it
does is automatically zero out all the income and expense accounts by
transferring them all to Equity.  A lot of us don't bother with it as it is
not required for accurate reports anyway.

Then all your history  is still there. There is discussion in this list
from time to time about the relative merits of the various ways to handle
year end.

David C

On Fri, Feb 2, 2018 at 3:48 PM, Bob Lehmann  wrote:

> Dear GnuCash Friends:
>
> Thank you! It is good of you to "persevere" for me.  I am really
> appreciative, of the Gnucash program ... it is quite similar, in several
> ways to the old Moneycounts program that I used for years, making it easier
> for me to "navigate"  iin this program.  I have version GnuCash 2.6.15 and
> am running it on and ASUS CG8480 computer using Windows 10 Pro 2016 ... It
> has an Intel (R)  Core (TM) i7-377 OK CPU @ 3.50 Ghz ...  the 64 bit
> version with 16 Gig RAM  memory.
>
> Now, my apologies for not knowing where to route my question and it ending
> up in your spam folder! ... When I didn't hear from you earlier in the New
> Year, I kept struggling to solve the issue (with the help of the manual,
> which I had printed) ... Then one morning, out of the blue, it seemed, I am
> unsure even today, what I might have done ... there, my data was all back
> and everything was normal ... true, I have not been able to print out any
> kind of year-end statements, [probably, because I am a bit afraid to try
> again]  ... and my account entries are just being added onto the previous
> year's entries... At this rate, by 2025 the lists will be pretty long!!!
> ... So ... I am still in need of further help ...
>
> If you are willing to advise:   1. How do I do a year end statement?
>  2. How do I start a New
> Year's set of books?
>  3. How do I access last years
> records from the New Year's set of books, if I need to review something?
>
> Other than this issue, everything has been, SO GOOD, and I thank you, so
> much!
>
> Yes, in advance, I Thank you so much for the further help.
> Bob
>
>
>
>
> On Fri, Feb 2, 2018 at 10:33 AM, David Carlson <
> david.carlson@gmail.com> wrote:
>
>> Mr Lehmann,
>>
>> You may need to register for the Gnucash Users list to reply if you
>> haven't already done so.
>>
>> It is not clear from your brief description what happened.  There is a
>> hint that you are on a Windows OS and if you have been using GnuCash for
>> about a year and you probably have GnuCash release 2.6.something.
>>
>> One thing that is not clear is whether you are using a recent release of
>> Windows (7 or newer) on a reasonably new computer.  If that is true, you
>> should be able to simply close the program and re-open it and everything
>> will come back.
>>
>> If you are using a very old computer then it is possible that the system
>> date is not correct or there is some other problem, and you may need a new
>> battery or better yet, a new computer.
>>
>> We look forward to hearing if you have solved your problem or if you can
>> shed more details.
>>
>> David C
>>
>> On Fri, Feb 2, 2018 at 12:08 PM, Alex Aycinena 
>> wrote:
>>
>>> -- Forwarded message --
>>> From: Bob Lehmann 
>>> Date: Thu, Jan 4, 2018 at 11:29 PM
>>> Subject: GNUCASH Free Accounting Software
>>> To: Alex Aycinena 
>>>
>>>
>>> Dear Sir:
>>>
>>> I am a senior citizen who used to use Money Counts which was discontinued
>>> years ago but I still ran it on an older windows version for the last few
>>> years.  then I found and have been using GNUCASH for just a year now and
>>> have been very pleased with every aspect.  Now at the turn of this  new
>>> year, I was trying to see if I could print some kind of a Year End
>>> Statement and accidentally and seemingly irreversably
>>> found myself in December 31, 2018 with all of my accounts gone and zeroed
>>> out.
>>>
>>> I am wondering if you might have some idea of how I can get all of my
>>> data
>>> back.  I would so much appreciate it if you would take a bit of time to
>>> respond ... thank you
>>> Bob Lehmann
>>>
>>>
>>> Found this in my spam folder and am directing it to
>>> gnucash-user@gnucash.org
>>> where it should have been sent in the first place.
>>> ___
>>> gnucash-user mailing list
>>> gnucash-user@gnucash.org
>>> To update your subscription preferences or to unsubscribe:
>>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>>> If you are using Nabble or Gmane, please see
>>> https://wiki.gnucash.org/wiki/Mailing_Lists for mor

Re: GNUCASH Free Accounting Software

2018-02-02 Thread John Ralls
It looks to me that all he needs to do is change the report date in Report 
Options from "End of current Accounting Period" to something that covers the 
previous year.

Regards,
John Ralls


> On Feb 2, 2018, at 10:33 AM, David Carlson  
> wrote:
> 
> Mr Lehmann,
> 
> You may need to register for the Gnucash Users list to reply if you haven't
> already done so.
> 
> It is not clear from your brief description what happened.  There is a hint
> that you are on a Windows OS and if you have been using GnuCash for about a
> year and you probably have GnuCash release 2.6.something.
> 
> One thing that is not clear is whether you are using a recent release of
> Windows (7 or newer) on a reasonably new computer.  If that is true, you
> should be able to simply close the program and re-open it and everything
> will come back.
> 
> If you are using a very old computer then it is possible that the system
> date is not correct or there is some other problem, and you may need a new
> battery or better yet, a new computer.
> 
> We look forward to hearing if you have solved your problem or if you can
> shed more details.
> 
> David C
> 
> On Fri, Feb 2, 2018 at 12:08 PM, Alex Aycinena 
> wrote:
> 
>> -- Forwarded message --
>> From: Bob Lehmann 
>> Date: Thu, Jan 4, 2018 at 11:29 PM
>> Subject: GNUCASH Free Accounting Software
>> To: Alex Aycinena 
>> 
>> 
>> Dear Sir:
>> 
>> I am a senior citizen who used to use Money Counts which was discontinued
>> years ago but I still ran it on an older windows version for the last few
>> years.  then I found and have been using GNUCASH for just a year now and
>> have been very pleased with every aspect.  Now at the turn of this  new
>> year, I was trying to see if I could print some kind of a Year End
>> Statement and accidentally and seemingly irreversably
>> found myself in December 31, 2018 with all of my accounts gone and zeroed
>> out.
>> 
>> I am wondering if you might have some idea of how I can get all of my data
>> back.  I would so much appreciate it if you would take a bit of time to
>> respond ... thank you
>> Bob Lehmann
>> 
>> 
>> Found this in my spam folder and am directing it to
>> gnucash-user@gnucash.org
>> where it should have been sent in the first place.
>> ___
>> gnucash-user mailing list
>> gnucash-user@gnucash.org
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> If you are using Nabble or Gmane, please see
>> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
>> -
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>> 
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see 
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> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.

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Re: GNUCASH Free Accounting Software

2018-02-02 Thread David Carlson
Mr Lehmann,

You may need to register for the Gnucash Users list to reply if you haven't
already done so.

It is not clear from your brief description what happened.  There is a hint
that you are on a Windows OS and if you have been using GnuCash for about a
year and you probably have GnuCash release 2.6.something.

One thing that is not clear is whether you are using a recent release of
Windows (7 or newer) on a reasonably new computer.  If that is true, you
should be able to simply close the program and re-open it and everything
will come back.

If you are using a very old computer then it is possible that the system
date is not correct or there is some other problem, and you may need a new
battery or better yet, a new computer.

We look forward to hearing if you have solved your problem or if you can
shed more details.

David C

On Fri, Feb 2, 2018 at 12:08 PM, Alex Aycinena 
wrote:

> -- Forwarded message --
> From: Bob Lehmann 
> Date: Thu, Jan 4, 2018 at 11:29 PM
> Subject: GNUCASH Free Accounting Software
> To: Alex Aycinena 
>
>
> Dear Sir:
>
> I am a senior citizen who used to use Money Counts which was discontinued
> years ago but I still ran it on an older windows version for the last few
> years.  then I found and have been using GNUCASH for just a year now and
> have been very pleased with every aspect.  Now at the turn of this  new
> year, I was trying to see if I could print some kind of a Year End
> Statement and accidentally and seemingly irreversably
> found myself in December 31, 2018 with all of my accounts gone and zeroed
> out.
>
> I am wondering if you might have some idea of how I can get all of my data
> back.  I would so much appreciate it if you would take a bit of time to
> respond ... thank you
> Bob Lehmann
>
>
> Found this in my spam folder and am directing it to
> gnucash-user@gnucash.org
> where it should have been sent in the first place.
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> To update your subscription preferences or to unsubscribe:
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> If you are using Nabble or Gmane, please see
> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
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To update your subscription preferences or to unsubscribe:
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If you are using Nabble or Gmane, please see 
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-
Please remember to CC this list on all your replies.
You can do this by using Reply-To-List or Reply-All.