Re: info about action field in double-line view

[Derek Atkins]

Jack Slater  writes:

> my reconciled transactions display a Y not an R???

Correct, Y == YES, it is Reconciled
Other values are:
  C == Cleared
  N == Neither cleared nor reconciled
  V == Voided  (I think -- not 100% sure of this one)

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-- 
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Re: info about action field in double-line view

[David Carlson]

Dave, you got me!  I didn't look carefully before replying.  I too get 'y'
as a result of a reconcile! :-)

David C

On Mon, Jan 29, 2018 at 10:48 PM, Dave H  wrote:

> My workflow is remarkably similar but my transactions are marked as "y"
> when they get reconciled :-)
>
> I wouldn't mind also being able to flag a transaction as 'p' = pending for
> the pending credit card transactions and 's' = scheduled when I have
> scheduled a future transaction in online banking but I was told previously
> that it's a binary value even though it transitions from 'n' to 'c' to 'y'
> in my world !!!
>
> Cheers Dave H.
>
>
> On 30 January 2018 at 11:36, Buddha Buck  wrote:
>
> > Here's the workflow that I ideally go through.
> >
> > During the month, I order something online using a credit card.
> >
> > When I enter the transaction into GnuCash, the split associated with the
> > transaction in the credit card account is tagged "n".
> >
> > The next day, I check my online banking, and I see that the credit card
> > company considers the transaction "pending". I leave it tagged as "n".
> > The next day, I check again, and now the transaction is charged against
> my
> > account, and is no longer "pending". I tag the entry in GnuCash as "c",
> > cleared.
> >
> > At the end of the month, I receive my statement, and I run the
> > "reconciliation" process in GnuCash. GnuCash automatically cherry-picks
> > "cleared" transactions for me, and I look for any discrepancy
> (transactions
> > that haven't cleared, or transactions on the card I don't have recorded,
> > etc). When I am satisfied that all is well, I tell GnuCash that the
> > reconciliation is complete, and it marks the reconciled transactions as
> > "r". In the future, when you go to reconcile the next month, it won't
> > consider the ones already reconciled.
> >
> > GnuCash also shows multiple balances for an account: a current balance, a
> > future balance, a reconciled balance, and a cleared balance. At any given
> > time, the "cleared balance" should match match what the online banking
> says
> > it should be, the "reconciled balance" matches your last statement
> balance.
> >
> >
> > On Mon, Jan 29, 2018 at 7:59 PM Mark Hedges 
> > wrote:
> >
> > > Thanks all.
> > >
> > > I don't understand the difference between "cleared" and "reconciled"
> > > in Gnucash context.  Someone mentioned that one changes R from "n" to
> > > "c" when they see the charge in their bank statement or online
> > > banking.  How is that different in terms of information flow from
> > > using the reconciliation feature to do exactly the same thing?  I
> > > still end up having to cherry-pick individual transactions to make the
> > > balance work out.
> > >
> > > Regarding the Num field, I understand that this would be a check
> > > number if anyone paid for much with checks anymore.  For checking visa
> > > or ACH transactions, am I supposed to record the transaction number
> > > from the bank online balance sheet or statement?
> > >
> > > Thanks.
> > >
> > > Mark
> > > ___
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Re: info about action field in double-line view

[Dave H]

My workflow is remarkably similar but my transactions are marked as "y"
when they get reconciled :-)

I wouldn't mind also being able to flag a transaction as 'p' = pending for
the pending credit card transactions and 's' = scheduled when I have
scheduled a future transaction in online banking but I was told previously
that it's a binary value even though it transitions from 'n' to 'c' to 'y'
in my world !!!

Cheers Dave H.


On 30 January 2018 at 11:36, Buddha Buck  wrote:

> Here's the workflow that I ideally go through.
>
> During the month, I order something online using a credit card.
>
> When I enter the transaction into GnuCash, the split associated with the
> transaction in the credit card account is tagged "n".
>
> The next day, I check my online banking, and I see that the credit card
> company considers the transaction "pending". I leave it tagged as "n".
> The next day, I check again, and now the transaction is charged against my
> account, and is no longer "pending". I tag the entry in GnuCash as "c",
> cleared.
>
> At the end of the month, I receive my statement, and I run the
> "reconciliation" process in GnuCash. GnuCash automatically cherry-picks
> "cleared" transactions for me, and I look for any discrepancy (transactions
> that haven't cleared, or transactions on the card I don't have recorded,
> etc). When I am satisfied that all is well, I tell GnuCash that the
> reconciliation is complete, and it marks the reconciled transactions as
> "r". In the future, when you go to reconcile the next month, it won't
> consider the ones already reconciled.
>
> GnuCash also shows multiple balances for an account: a current balance, a
> future balance, a reconciled balance, and a cleared balance. At any given
> time, the "cleared balance" should match match what the online banking says
> it should be, the "reconciled balance" matches your last statement balance.
>
>
> On Mon, Jan 29, 2018 at 7:59 PM Mark Hedges 
> wrote:
>
> > Thanks all.
> >
> > I don't understand the difference between "cleared" and "reconciled"
> > in Gnucash context.  Someone mentioned that one changes R from "n" to
> > "c" when they see the charge in their bank statement or online
> > banking.  How is that different in terms of information flow from
> > using the reconciliation feature to do exactly the same thing?  I
> > still end up having to cherry-pick individual transactions to make the
> > balance work out.
> >
> > Regarding the Num field, I understand that this would be a check
> > number if anyone paid for much with checks anymore.  For checking visa
> > or ACH transactions, am I supposed to record the transaction number
> > from the bank online balance sheet or statement?
> >
> > Thanks.
> >
> > Mark
> > ___
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> > gnucash-user@gnucash.org
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> >
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Re: info about action field in double-line view

[ihaveanotherchance]

An item that is cleared means that your bank has cashed it. An item that is 
reconciled means that at the end of the month the balance of the bank and your 
checking account match for all item that have cleared. That is the difference 
between the two. I hope my explanation is simple enough.

Sent from my iPhone

> On Jan 29, 2018, at 7:56 PM, Mark Hedges  wrote:
> 
> Thanks all.
> 
> I don't understand the difference between "cleared" and "reconciled"
> in Gnucash context.  Someone mentioned that one changes R from "n" to
> "c" when they see the charge in their bank statement or online
> banking.  How is that different in terms of information flow from
> using the reconciliation feature to do exactly the same thing?  I
> still end up having to cherry-pick individual transactions to make the
> balance work out.
> 
> Regarding the Num field, I understand that this would be a check
> number if anyone paid for much with checks anymore.  For checking visa
> or ACH transactions, am I supposed to record the transaction number
> from the bank online balance sheet or statement?
> 
> Thanks.
> 
> Mark
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Re: info about action field in double-line view

[Mark Hedges]

Thanks all.

I don't understand the difference between "cleared" and "reconciled"
in Gnucash context.  Someone mentioned that one changes R from "n" to
"c" when they see the charge in their bank statement or online
banking.  How is that different in terms of information flow from
using the reconciliation feature to do exactly the same thing?  I
still end up having to cherry-pick individual transactions to make the
balance work out.

Regarding the Num field, I understand that this would be a check
number if anyone paid for much with checks anymore.  For checking visa
or ACH transactions, am I supposed to record the transaction number
from the bank online balance sheet or statement?

Thanks.

Mark
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Re: info about action field in double-line view

[Jack Slater]

LOL - OK - got scared I was doing more wrong than right! Thanks.

On Fri, Jan 26, 2018 at 10:12 AM, Rich Shepard 
wrote:

> On Fri, 26 Jan 2018, Jack Slater wrote:
>
> my reconciled transactions display a Y not an R???
>>
>
> Jack,
>
>   Could be. I was working from memory.
>
> Rich
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Re: info about action field in double-line view

[Rich Shepard]

On Fri, 26 Jan 2018, Jack Slater wrote:


my reconciled transactions display a Y not an R???


Jack,

  Could be. I was working from memory.

Rich
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Re: info about action field in double-line view

[Jack Slater]

my reconciled transactions display a Y not an R???

On Sun, Jan 21, 2018 at 6:49 PM, Rich Shepard 
wrote:

> On Sun, 21 Jan 2018, Mark Hedges wrote:
>
> It also shows an "Action" field underneath the "Num" field. Where is this
>> described in the manual? What is the purpose of the Action field?
>>
>
> Mark,
>
>   Use this for the type of transaction; e.g., payment, refund, transfer. At
> least, that's what is entered in that cell in my business checking account.
> There might be value for searching for all payments, regardless of method
> or
> expense account and this cell will allow that.
>
> On that note what is the purpose of the Num field?  To enter check numbers?
>>
>
>   I use it for check numbers; both for those I write and for those the
> business receives from clients. If you want to assign numbers to cash
> dispersements or deposits, this is the place to do so.
>
> It also has R and A fields. "R" field is automatically filled with "n" for
>> each transaction. "A" field is blank. What are these for?
>>
>
>   'R' is for reconciled; not sure what the 'A' represents. When a
> transaction appears on a bank's statement click the 'n' (none) and it
> converts to 'c' (cleared). When you reconcile the account the signal is
> changed to 'r.'
>
> HTH,
>
> Rich
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Re: info about action field in double-line view

[Adrien Monteleone]

Geert,

Could the install not include a particular required font as a dependency or as 
part of the installer?

Perhaps even better would be to use a GPL licensed icon font, though I’m not 
sure if you can specify different fonts for different cells in the register. 
Doing so would provide a cleaner look regardless of the desktop theme. Maybe 
the combination of an icon font and mapping the desired symbols to the common 
unicode tables for them might work.

Just a thought.

Regards,
Adrien

> On Jan 25, 2018, at 2:20 AM, Geert Janssens  
> wrote:
> 
> Op woensdag 24 januari 2018 23:14:29 CET schreef Tommy Trussell:
>> Geert:
>> 
>> Maybe the legacy register code cannot handle icons, but instead of using a
>> letter such as "F", can it handle Unicode glyphs?
>> 
>> Here are a few of many available glyphs (including example URLs in case
>> they get mangled in email):
>> 
>>  paperclip http://graphemica.com/%F0%9F%93%8E
>> 
>>  link symbol http://graphemica.com/%F0%9F%94%97
>> 
>>  file folder http://graphemica.com/%F0%9F%93%81
>> 
>>  floppy disk http://graphemica.com/%F0%9F%92%BE
>> 
>>  pushpin http://graphemica.com/%F0%9F%93%8C
>> 
>> ✓check mark http://graphemica.com/%E2%9C%93
>> 
>>  page with curl http://graphemica.com/%F0%9F%93%83
>> 
>>  wastebasket http://graphemica.com/%F0%9F%97%91
>> 
>> ⛔ no entry http://graphemica.com/%E2%9B%94
> 
> Hi Tommy,
> 
> That's a neat idea! I didn't think of this at all.
> 
> Text is rendered by the gtk default rendering code, which appears to handle 
> unicode glyphs just fine. I have just copy-pasted the paperclip glyph above 
> in 
> a register in gnucash 2.6.19 (!) and it is rendered correctly.
> 
> The only reservation I'd have is we don't control the user's 
> default/preferred 
> system font. If the chosen font doesn't have the chosen glyphs, the field 
> would display a "glyph-not-found" character. I have no idea what glyphs the 
> default fonts on the various platforms we support provide. That would need 
> some experimentation first.
> 
> Geert
> 
> 
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Re: info about action field in double-line view

[Geert Janssens]

Op maandag 22 januari 2018 17:30:32 CET schreef David T.:
> Geert,
> 
> What is the current status on the File Association feature set? I know that
> there was a wave of activity a few years back when the feature was first
> added, but I haven’t seen anything about it since. My recollection of the
> traffic at the time was that it had potential to be very useful, but that
> after the initial basic implementation, additional work to enhance its
> utility was lacking.
> 
> As far as I can tell, there is nothing in the documentation about file
> associations, either. At the very least, it would be good to have some kind
> of state-of-the-feature information put out there somewhere, maybe on the
> wiki, if the feature isn’t yet ready for general use.
> 
> David
> 

David,

I think the file association feature is currently pretty basic, but useful.

The most common complaints about the initial implementation were
- the lack of an indication of whether a file was associated with it or not
- a way to remove an existing association

The former has been fixed in 2.6 already, the latter was implemented for the 
upcoming 3.0 release.

By checking this, I find the option to remove an association hidden too far 
away, so it may need another revision in the future. Currently to remove an 
existing association one has to select "Associate File with transaction" a 
second time. The file dialog that pops up will now have an additional "Remove" 
button to remove the existing association.


Future potential improvements I can think of:
- Make removing a file association more visible.
- Show a file icon instead of "F"/"U". While a no-brainer from a usability 
point of view it would require huge changes in the current register code, so 
it's unlikely to be implemented anytime soon unfortunately.
- Provide an option to store a copy of the associated file near the gnucash 
file. I don't know what the best equivalent would be in case the gnucash data 
is stored in a database. We may have to store it as a binary blob in that 
case. The primary use case here would be to prevent the association being 
moved or deleted from underneath gnucash, or in case of the db backend, to 
make the association available to all gnucash clients interacting with the db.
- Make file associations more universally useful: allow them to be associated 
with invoices, bills, vendors, customers,...


Regards,

Geert


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Re: info about action field in double-line view

[Rich Shepard]

On Sun, 21 Jan 2018, Mark Hedges wrote:


It also shows an "Action" field underneath the "Num" field. Where is this
described in the manual? What is the purpose of the Action field?


Mark,

  Use this for the type of transaction; e.g., payment, refund, transfer. At
least, that's what is entered in that cell in my business checking account.
There might be value for searching for all payments, regardless of method or
expense account and this cell will allow that.


On that note what is the purpose of the Num field?  To enter check numbers?


  I use it for check numbers; both for those I write and for those the
business receives from clients. If you want to assign numbers to cash
dispersements or deposits, this is the place to do so.


It also has R and A fields. "R" field is automatically filled with "n" for
each transaction. "A" field is blank. What are these for?


  'R' is for reconciled; not sure what the 'A' represents. When a
transaction appears on a bank's statement click the 'n' (none) and it
converts to 'c' (cleared). When you reconcile the account the signal is
changed to 'r.'

HTH,

Rich
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Re: info about action field in double-line view

[David T. via gnucash-user]

Geert,

What is the current status on the File Association feature set? I know that 
there was a wave of activity a few years back when the feature was first added, 
but I haven’t seen anything about it since. My recollection of the traffic at 
the time was that it had potential to be very useful, but that after the 
initial basic implementation, additional work to enhance its utility was 
lacking.

As far as I can tell, there is nothing in the documentation about file 
associations, either. At the very least, it would be good to have some kind of 
state-of-the-feature information put out there somewhere, maybe on the wiki, if 
the feature isn’t yet ready for general use.

David

> On Jan 22, 2018, at 8:59 PM, Geert Janssens  
> wrote:
> 
> Op maandag 22 januari 2018 01:03:19 CET schreef Mark Hedges:
>> Hi.  I view my checking account ledger in Basic Ledger mode.  I choose
>> View > Double Line View.  This opens up the "Notes" line for each
>> entry, which is helpful.
>> 
>> It also shows an "Action" field underneath the "Num" field.  Where is
>> this described in the manual?  What is the purpose of the Action
>> field?
>> 
>> On that note what is the purpose of the Num field?  To enter check numbers?
>> 
>> It also has R and A fields.  "R" field is automatically filled with
>> "n" for each transaction.  "A" field is blank.  What are these for?
>> 
> 
> The "A" column indicates whether a file or url is associated with this 
> transaction line. "A" hence stands for "Association". It can be empty if 
> there 
> is no association, "f" for a file association or "u" for url (I didn't verify 
> the last one).
> 
> Geert
> 
> 
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Re: info about action field in double-line view

[Geert Janssens]

Op maandag 22 januari 2018 01:03:19 CET schreef Mark Hedges:
> Hi.  I view my checking account ledger in Basic Ledger mode.  I choose
> View > Double Line View.  This opens up the "Notes" line for each
> entry, which is helpful.
> 
> It also shows an "Action" field underneath the "Num" field.  Where is
> this described in the manual?  What is the purpose of the Action
> field?
> 
> On that note what is the purpose of the Num field?  To enter check numbers?
> 
> It also has R and A fields.  "R" field is automatically filled with
> "n" for each transaction.  "A" field is blank.  What are these for?
> 

The "A" column indicates whether a file or url is associated with this 
transaction line. "A" hence stands for "Association". It can be empty if there 
is no association, "f" for a file association or "u" for url (I didn't verify 
the last one).

Geert


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Re: info about action field in double-line view

[Jeff Abrahamson]

The num field[*] is for the check number or other accounting document.  
(In a business situation, you always need to have some unique identifier 
between accounting entries and the physical or electronic documents that 
justify them in case of control (=audit).



[*] I say this because it makes sense in the context of accounting, not 
because I actually know what was in the developers' minds when they 
implemented it.


Jeff Abrahamson
+33 6 24 40 01 57
+44 7920 594 255
https://www.p27.eu/jeff/

purple.com -> p27.eu


On 22/01/18 03:11, Dave H wrote:

Yes, if you use the Reconcile process it puts the "R" in for you :-)

Cheers Dave.

On 22 January 2018 at 11:47, Mark Hedges  wrote:


Oh so I should use the R column for checking against the bank web site
or statement, instead of putting a checkmark in the notes column like
I have been :-)

Still not sure what 'Action' is supposed to describe on an entry that
is not split, or even what it means on a split item, but thanks for
the reference.

Mark
--
Mark Hedges
CEO Weird Vibe Inc.
+1-310-487-7123
https://weirdvibe.media



On Sun, Jan 21, 2018 at 6:54 PM, Dave H  wrote:

Try clicking in the Action field - it displays a drop down for

transaction

type etdc.

R = Reconciled and has values of N (New ?) / C = Cleared / R =

Reconciled.

A dunno I only ever use "Basic Ledger" view :-)

Check out https://code.gnucash.org/docs/C/gnucash-guide/txns-

registers1.html

for a bit more detail...

Cheers Dave H.


On 22 January 2018 at 10:03, Mark Hedges 

wrote:

Hi.  I view my checking account ledger in Basic Ledger mode.  I choose
View > Double Line View.  This opens up the "Notes" line for each
entry, which is helpful.

It also shows an "Action" field underneath the "Num" field.  Where is
this described in the manual?  What is the purpose of the Action
field?

On that note what is the purpose of the Num field?  To enter check
numbers?

It also has R and A fields.  "R" field is automatically filled with
"n" for each transaction.  "A" field is blank.  What are these for?

Thanks.
Mark

--
Mark Hedges
CEO Weird Vibe Inc.
+1-310-487-7123
https://weirdvibe.media
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--

Jeff Abrahamson
+33 6 24 40 01 57
+44 7920 594 255
https://www.p27.eu/jeff/

purple.com -> p27.eu

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Re: info about action field in double-line view

[Mark Hedges]

Oh so I should use the R column for checking against the bank web site
or statement, instead of putting a checkmark in the notes column like
I have been :-)

Still not sure what 'Action' is supposed to describe on an entry that
is not split, or even what it means on a split item, but thanks for
the reference.

Mark
--
Mark Hedges
CEO Weird Vibe Inc.
+1-310-487-7123
https://weirdvibe.media



On Sun, Jan 21, 2018 at 6:54 PM, Dave H  wrote:
> Try clicking in the Action field - it displays a drop down for transaction
> type etdc.
>
> R = Reconciled and has values of N (New ?) / C = Cleared / R = Reconciled.
>
> A dunno I only ever use "Basic Ledger" view :-)
>
> Check out https://code.gnucash.org/docs/C/gnucash-guide/txns-registers1.html
> for a bit more detail...
>
> Cheers Dave H.
>
>
> On 22 January 2018 at 10:03, Mark Hedges  wrote:
>>
>> Hi.  I view my checking account ledger in Basic Ledger mode.  I choose
>> View > Double Line View.  This opens up the "Notes" line for each
>> entry, which is helpful.
>>
>> It also shows an "Action" field underneath the "Num" field.  Where is
>> this described in the manual?  What is the purpose of the Action
>> field?
>>
>> On that note what is the purpose of the Num field?  To enter check
>> numbers?
>>
>> It also has R and A fields.  "R" field is automatically filled with
>> "n" for each transaction.  "A" field is blank.  What are these for?
>>
>> Thanks.
>> Mark
>>
>> --
>> Mark Hedges
>> CEO Weird Vibe Inc.
>> +1-310-487-7123
>> https://weirdvibe.media
>> ___
>> gnucash-user mailing list
>> gnucash-user@gnucash.org
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> -
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>
>
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Re: info about action field in double-line view

[Dave H]

Try clicking in the Action field - it displays a drop down for transaction
type etdc.

R = Reconciled and has values of N (New ?) / C = Cleared / R = Reconciled.

A dunno I only ever use "Basic Ledger" view :-)

Check out https://code.gnucash.org/docs/C/gnucash-guide/txns-registers1.html
for a bit more detail...

Cheers Dave H.


On 22 January 2018 at 10:03, Mark Hedges  wrote:

> Hi.  I view my checking account ledger in Basic Ledger mode.  I choose
> View > Double Line View.  This opens up the "Notes" line for each
> entry, which is helpful.
>
> It also shows an "Action" field underneath the "Num" field.  Where is
> this described in the manual?  What is the purpose of the Action
> field?
>
> On that note what is the purpose of the Num field?  To enter check numbers?
>
> It also has R and A fields.  "R" field is automatically filled with
> "n" for each transaction.  "A" field is blank.  What are these for?
>
> Thanks.
> Mark
>
> --
> Mark Hedges
> CEO Weird Vibe Inc.
> +1-310-487-7123
> https://weirdvibe.media
> ___
> gnucash-user mailing list
> gnucash-user@gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
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