Re: [IAEP] TurtleArtDay.org domain transfer + new site

2016-07-02 Thread Dave Crossland 
On 2 July 2016 at 17:29, Dave Crossland  wrote:

> A. I offer to port the existing website to
> https://github.com/sugarlabs/turtleartday.org
>

I completed a first pass, porting the existing content and then editing it.
You can see a preview here: https://sugarlabs.github.io/turtleartday.org/
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Re: [IAEP] A Better Idea...

2016-07-02 Thread Dave Crossland 
On 27 June 2016 at 08:44, Dave Crossland  wrote:

> On 7 June 2016 at 20:15, Laura Vargas  wrote:
> > Looks like we are getting the hang of it! We as a Committe should
> schedule a
> > weekly meeting to live chat with important updates/news and pending
> > decisions.
>
> When is the next meeting? :)
>

Would meeting on this Friday July 8th at 3pm California, 5pm Peru, 6pm NYC
work for you both?

Here is the current contents of the pad:


#LearningBYDoing #Projects4GOOD
Last Modified by June 17 2016 by DC

*Sugar Labs Fundraising Committe Notes*

Welcome to TitanPad! This document is live at http://
titanpad.com /SLFC

Please take yourself time to read
http://titanpad.com/ep/pro-help/#deletionpolicy)
This page text is synchronized as we type, so that everyone viewing this
page sees the same text. This allows us to collaborate seamlessly on
documents!



*TODO**s** (please vote + name)*

1. To create a grant list [done! below]

2. To define mechanisms for funds distribution and certification among
members: Project Lead gets a budget approved by SLOBs and after that, no
further motions are needed for making individual disbursements. [done]

3. Draft 3 funding proposal applications [1/3 complete]



*G**oals*

A. *Sugar Projects Translation's Fund - PL Laura Vargas*
- Application document link [pending]
- Deadline [pending]

B. *Sugar Network Development Fund - PL Laura Vargas*
- Application document link [pending]
- Deadline [pending]

C. Sugar Labs Google AdWords Grant - PL Dave Crossland. -
https://www.google.com/grants
- Application document link [request sent to Conservancy]
- Deadline 2016-07-30

Notes:

The above project-funds are for Sugar related projects already underway by
 SL members.

Current spending commitments are directed by the Oversight Board.

We will liaise with Adam and the Conservancy concerning any submittal
requiring an EIN, although referral to Conservancy entry in GuideStar may
be sufficient  http://www.guidestar.org/profile/41-2203632



*Future Goals*

* Sugar Open Educational Resources Projects Fund

* Sugarizer Fund

* IIAB (Internet In A Box) fund

* Sugar Social Media Manager Role

* Sugar Finance Manager Role



*Grant** List*

- https://www.google.com/grants (Dave Crossland is moving this forwards as
of 2016-06-27)

- MacArthur Foundation: "improving children comunications among all
continents"

Status: Application on progress https://www.100andchange.org/#application
- Enter the legal name of the organization that you represent:
- Provide the address of your organization:
- Offer a direct phone number for your organization:
- Describe or select the primary area of expertise for your *organization*
- Describe or select the primary thematic area of the *problem* that you
propose to solve

-Michael and Susan Dell Foundation. Requires a US Taxpayer ID; the
Conservancy EIN is 41-2203632: http://www.msdf.org/grants/apply/eligibility/

- NSF (Updated link) annual cycles in process:
http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=
505038


-Current USAID funding opportunities:
https://www.usaid.gov/work-usaid/partnership-opportunities

- Lowes small grants for individual schools in the US:
http://www.toolboxforeducation.com/faq.html

- Global Partnership for Education (GPE) for applications from countries:
http://www.globalpartnership.org/useful-resources-for-gpe-grants

- http://www.mastercardfdn.org
- http://www.iyfnet.org/youth-organizations
- https://www.macfound.org/programs/girlseducation/
- http://allchildrenreading.org
-
http://corporate.voya.com/corporate-responsibility/community-investment/giving/grants
- http://mccartheydressman.org/academic-enrichment-grants/
http://www.raytheon.com/responsibility/community/contributions_grants/index.html
- https://corporate.bestbuy.com/community-grants-page/
-
http://www.internetsociety.org/what-we-do/grants-awards/beyond-net-funding-programme/how-apply-beyond-net-funding
- http://livingprogresschallenge.hpe.com/
- http://corporate.mattel.com/about-us/philanthropy/childrenfoundation.aspx
- https://public.conxport.com/delta/donation/Home.aspx
- UNESCO (2017 cycle) http://en.unesco.org/ifpc/
-
http://www.motorola.com/us/Motorola-Mobility-Foundation-Partnerships/motorola-foundation-partnerships.html#mmf-partnerships-education
https://csta.acm.org/About/sub/GrantSupportRequests.html
- Long list of grants, updated often
http://www.edutopia.org/grants-and-resources
-
http://us.gsk.com/en-us/our-stories/our-communities/gsk-impact-grants-our-kids-leading-the-way-to-a-healthier-community/
http://www.waltonfamilyfoundation.org/our-impact/k12-education
- Knight News Challenge. Entry deadline has passed:
http://www.newschallenge.org
- a non-profit management organization "Y-Combinator:

[IAEP] TurtleArtDay.org domain transfer + new site

2016-07-02 Thread Dave Crossland 
Hi

With the turtle art day announcements at the board meeting yesterday, I
guess that transferring the domain to Conservancy and rebooting the website
is due soon.

Claudia registered turtleartday.org on http://www.godaddy.com while
sugarlabs.org is registered by Conservancy on http://www.gandi.net, it
seems that according to
https://wiki.gandi.net/en/domains/transfer/fromgodaddy Conservancy
involvement won't be needed to make the transfer happen.

1. Claudia can follow https://wiki.gandi.net/en/domains/transfer/fromgodaddy

2. Bernie can follow https://wiki.gandi.net/en/domains/transfer

Claudia and Bernie, would you be willing to do this in the next week or so?
:)

Then for a 2016 site,

A. I offer to port the existing website to
https://github.com/sugarlabs/turtleartday.org

B. I ask Sam to set up another git hook on the sugar webserver to keep that
repo sync'd with the webserver

-- 
Cheers
Dave
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Re: [IAEP] July Meeting of the Board

2016-07-02 Thread Dave Crossland 
On 2 July 2016 at 13:33, Tony Anderson  wrote:

> Perhaps you need to be more careful in your comments. 'I have heard this
> before' sounds like distrust.
>

I do not trust the board's processes to reliably produce the outcomes the
board members say they are pursuing.

You all want to mitigate the unreliable processes without changing them.
That is your prerogative.

But that distrust in procedure is not the same as believing anyone on the
board is acting nefariously.
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Re: [IAEP] July Meeting of the Board

2016-07-02 Thread Tony Anderson 
Perhaps you need to be more careful in your comments. 'I have heard this 
before' sounds like distrust.


Tony

On 07/02/2016 07:09 PM, Dave Crossland wrote:


On 2 July 2016 at 05:00, Tony Anderson > wrote:


I hope this allays Dave Crossland and other member's mistrust of
the Board. 



Its not that I mistrust the board or think things are being done 
'behind members backs.' Its that I see the board's processes as 
dysfunctional and at cross-purposes with the org's stated values. I 
don't mean to imply that the board members themselves are 
dysfunctional people, and I can only keep repeating that is not what I 
mean.


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Re: [IAEP] July Meeting of the Board

2016-07-02 Thread Dave Crossland 
On 2 July 2016 at 05:00, Tony Anderson  wrote:

> I hope this allays Dave Crossland and other member's mistrust of the
> Board.


Its not that I mistrust the board or think things are being done 'behind
members backs.' Its that I see the board's processes as dysfunctional and
at cross-purposes with the org's stated values. I don't mean to imply that
the board members themselves are dysfunctional people, and I can only keep
repeating that is not what I mean.
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[IAEP] Fwd: [SLOBS] Simplified Motion to create and define the position of Sugar Labs Finance Manager

2016-07-02 Thread Adam Holt 
Seems this message below did not post to mailing list(s) as Karen hoped, so
am forwarding for her!

-- Forwarded message --
From: Karen Sandler 
Date: Fri, Jul 1, 2016 at 4:46 PM
Subject: Re: [SLOBS] Simplified Motion to create and define the position of
Sugar Labs Finance Manager
To: Adam Holt 
Cc: iaep , SLOBs 


On 2016-07-01 20:10, Adam Holt wrote:

$ -83,198.92   (IS IT POSSIBLE 10% OF THIS SUM MUST STILL BE
> PAID TO SFCONSERVANCY IN FUTURE? FOR THEIR ACCOUNTING/LEGAL SERVICES.)
>

Conservancy takes its fee when funds are incoming and then no other fees
are charged, so whether you pay the money all at once under a big contract
or you send 100 people to conferences, there are no extra fees.

:)
karen

-- 
Unsung Heroes of OLPC, interviewed live @ http://unleashkids.org !
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Re: [IAEP] [SLOBS] July Meeting of the Board

2016-07-02 Thread Adam Holt 
On Sat, Jul 2, 2016 at 5:00 AM, Tony Anderson  wrote:

> I agree that the July meeting was much more effective. Motions were made,
> seconded, discussed and voted yea-nay in an orderly way. I hope this allays
> Dave Crossland and other member's mistrust of the Board.
>
> On 1 July 2016 at 07:06, Tony Anderson  
>  wrote:
>
> We got it. In the future, we will take greater care to cross-post votes by
> email (hopefully rare since the meeting itself is public).
>
> I've heard that before, and this seems proven sure to fail. But I
> don't think I can make the case for improving the boards procedure any
> more strongly.
>
>
> However, I was struck by the total failure of the Board to address the
> business of Sugar Labs.
>
> In summary, more than a Finance Manager, we need a budget. More than
> defining a Finance Manager position, we need one (note the position has
> been available to be filled since before I joined the Board). We need
> reporting on Sugar Labs business at the meeting (money, translation
> community, ongoing projects such as GSOC, and so on).
>
>
>
>
>
> *Monthly Reports Translation Community Manager * In the April meeting,
> the Board appointed Chris Leonard as Translation Community Manager. Adam
> Holt modified the job description from this:
>
> Report monthly to the Sugar Labs Oversight Board and to the community on
> the status of the translations program.
>
> to this:
>
>
>- Report monthly to the Sugar Labs Oversight Board and to the
>community and to the public on the status of the translations program,
>preferably by blogging informally (blog posts can be any length) to
>http://planet.sugarlabs.org using plain language that is
>understandable to almost all.
>- Report every 4 months on tactical/strategic/financial choices;
>reports can be of any length and should be posted/archived together to a
>unique URL (linked from
>
>http://wiki.sugarlabs.org/go/Translation-Community_Manager) one month
>prior to the completion of each 4-month cycle, mentioning:
>   - What actually happened over current 4-month cycle and/or since
>   the last report, including community/financial summaries (absolutely 
> fine
>   and no shame at all if actions were different from prior cycle's
>   projections: we learn by doing or we don't learn at all!)
>   - What can and should happen over the coming 4-month cycle?
>   Community workflows are never 100% rational: how do we tactically 
> nurture
>   continuous improvement?
>   - Long-term strategic/impact recommendations on an annual basis. Or
>   optionally more often, if he/she is so inclined.
>
>
> He apparently was concerned that the Board be informed of the current
> status of the translations program.
>
> However, there was no such report for the May meeting, the June meeting or
> the July meeting. Presumably, the August meeting will see our first report
> -  the 4 months report.
>

Yes, Chris Leonard asks that we all keep posted, as he will be sharing news
shortly, see http://lists.sugarlabs.org/archive/iaep/2016-July/018901.html

In May the Board approved the Yoruba I18n Project committing $4000 from the
> TripAdvisor Grant. The motion included:
>
> Milestone 1 - The initial payment of $350 USD will cover startup costs
> (internet connection fees, localizer recruitment/training, etc.).
> Payment is to be made upon successful completion of contractual
> arrangements with fiscal sponsor (SFC).
>
> No report was made on the progress of this project in either the June or
> July meetings. As a Board member, I have no idea whether this milestone has
> been met.
>

My understanding is that SFConservancy and Samson Goddy are close to
completing Milestone 1, based on signed contracts articulating the full
3-milestone agreement beginning July 1 2016 for a duration of 1-year
maximum, but that Milestone 1's financial transaction is still being worked
out since Samson is not yet 18 years old.  And as such an older friend of
Samson's and his mother are signing documents to legally vouch for all
finances until Samson's 18th birthday which occurs later this year.

Samson and Chris can share many more details in coming weeks.

*Finance Manager*
>
> At this July meeting, the Board passed a motion regarding a Finance
> Manager. My concerns here are both procedural and substantive.
> It turned out that the motion moved by the Chair was one proposed by email
> from Adam Holt at 8pm UTC on July 1, one-hour before the meeting.
> It has substantial differences from the version made available to the
> Board by Caryl Bigenho on June 30. According to the log of the meeting, the
> text was shown at 19:21 and the motion was approved at 19:31. In those ten
> minutes, the discussion showed that members of the Board had substantial
> reservations but voted in favor essentially to get

[IAEP] July Meeting of the Board

2016-07-02 Thread Tony Anderson 



I agree that the July meeting was much more effective. Motions were 
made, seconded, discussed and voted yea-nay in an orderly way. I hope 
this allays Dave Crossland and other member's mistrust of the Board.


On 1 July 2016 at 07:06, Tony Anderson  wrote:


We got it. In the future, we will take greater care to cross-post votes by
email (hopefully rare since the meeting itself is public).


I've heard that before, and this seems proven sure to fail. But I
don't think I can make the case for improving the boards procedure any
more strongly.


However, I was struck by the total failure of the Board to address the 
business of Sugar Labs.


In summary, more than a Finance Manager, we need a budget. More than 
defining a Finance Manager position, we need one (note the position has 
been available to be filled since before I joined the Board). We need 
reporting on Sugar Labs business at the meeting (money, translation 
community, ongoing projects such as GSOC, and so on).


*Monthly Reports

Translation Community Manager

* In the April meeting, the Board appointed Chris Leonard as Translation 
Community Manager. Adam Holt modified the job description from this:


Report monthly to the Sugar Labs Oversight Board and to the community on 
the status of the translations program.


to this:

 * Report monthly to the Sugar Labs Oversight Board and to the
   community and to the public on the status of the translations
   program, preferably by blogging informally (blog posts can be any
   length) to http://planet.sugarlabs.org using plain language that is
   understandable to almost all.
 * Report every 4 months on tactical/strategic/financial choices;
   reports can be of any length and should be posted/archived together
   to a unique URL (linked from
   http://wiki.sugarlabs.org/go/Translation-Community_Manager) one
   month prior to the completion of each 4-month cycle, mentioning:
 o What actually happened over current 4-month cycle and/or since
   the last report, including community/financial summaries
   (absolutely fine and no shame at all if actions were different
   from prior cycle's projections: we learn by doing or we don't
   learn at all!)
 o What can and should happen over the coming 4-month cycle?
   Community workflows are never 100% rational: how do we
   tactically nurture continuous improvement?
 o Long-term strategic/impact recommendations on an annual basis.
   Or optionally more often, if he/she is so inclined.


He apparently was concerned that the Board be informed of the current 
status of the translations program.


However, there was no such report for the May meeting, the June meeting 
or the July meeting. Presumably, the August meeting will see our first 
report -  the 4 months report.


In May the Board approved the Yoruba I18n Project committing $4000 from 
the TripAdvisor Grant. The motion included:


Milestone 1 - The initial payment of $350 USD will cover startup costs
(internet connection fees, localizer recruitment/training, etc.).
Payment is to be made upon successful completion of contractual
arrangements with fiscal sponsor (SFC).

No report was made on the progress of this project in either the June or 
July meetings. As a Board member, I have no idea whether this milestone 
has been met.


*Finance Manager*

At this July meeting, the Board passed a motion regarding a Finance 
Manager. My concerns here are both procedural and substantive.
It turned out that the motion moved by the Chair was one proposed by 
email from Adam Holt at 8pm UTC on July 1, one-hour before the meeting.
It has substantial differences from the version made available to the 
Board by Caryl Bigenho on June 30. According to the log of the meeting, 
the text was shown at 19:21 and the motion was approved at 19:31. In 
those ten minutes, the discussion showed that members of the Board had 
substantial reservations but voted in favor essentially to get it off 
the table (never a good reason for action).


Note: this meeting did not have a report on our finances - unless you 
want to count Adam's report (see following).


*Adam's report on Sugar Labs finances:*

On the substantive side, Adam offered his model of a Financial Manager's 
report. [I hope we can improve on this model.]


This report shows a balance (July 1, 2016) of $ -83,198.92. It is shown 
as a liability since the reporting is from SFC's perspective.


It then has a section labeled: UNPAID INVOICES as of 1 JULY 2016.

This section has six items, two for accounts receivable and four for 
accounts payable. It is not clear which, if any, of these represents an 
unpaid invoice.


The next, very long section, is labeled: INCOME/EXPENSES BY PROGRAM 
ACTIVITY as of 1 JULY 2016:


This seems to be a list of transactions recorded by SFC back to 2012 (I 
assume from when SL entered into a relationship with it). It includes 
both expenses and income items. The list is separated into