[IAEP] [SLOB] approval needed for Bender's GCI travel expenses

[Walter Bender]

Fellow oversight board members,

I would appreciate if someone would propose a motion as per Bradley's email
below so that I can get reimbursed for my travel to the Google Mentor
Summit.

thx.

-walter

-- Forwarded message -
From: Bradley M. Kuhn via RT 
Date: Fri, Jul 6, 2018 at 8:04 PM
Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's GCI
travel expenses.
To: 


Walter Bender via RT wrote on Sunday,  1 July:
> As you know, Google sponsors one mentor from each participating org to
> attend the summit and the costs of the trip are passed through to Google.
...
> Please contact me if you have any further questions.

This assessment is actually no longer accurate, and as such, we need
approval from SLOBs to proceed with the travel reimbursement, just like we
do with any other.  Adam, could you as Representative communicate that SLOBs
approved $614.03 for Walter's travel.

Reasons we need such approval are below:

The information that Walter relied on to write the above is out of date.  A
few years ago, Google changed the nature of the way payments are made for
GCI and GSoC.  While, informally, Google requests that a certain part of the
payments be used for travel expenses for the GCI and GSoC Mentor Summits
(respectively) there is no longer a formal requirement, agreement, nor
arrangement that requires Conservancy (and its Sugar Labs project) to use
these funds for that purpose.  Sugar Labs could use the funds for any
purpose that fits within the project and Conservancy's charitable mission.
Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
that how we spend the funds.

As you decide on whether you'd like to pay the funds for this purpose, note
that Bender's expenses are substantially less than the amount given as a
donation for GCI.  Sugar received $7,380.00 total for its participation in
GCI 2017

Finally, please avoid the phrase "pass through" with regard to funds at
Conservancy.  Regardless of any specific donation situation, Conservancy
*does not* do any activity as a "pass through" fiscal sponsor.  That phrase
has specific meaning in USA-non-profit circles and that's never what we're
doing here, no matter what.



Meanwhile, Walter, there's a receipt missing:

> $25 Baggage fee*

> * My restricted fare on United did not allow me any luggage beyond a
> personal bag for my laptop. I managed on the way out, but could not
> manage on the way back, hence I had to check a bag.

This is within policy, but it does require a receipt when proposed as a
stand-alone expense.  It looks like you didn't attach the receipt.  (I
noticed you attached the same file twice, so I suspect that there is another
file of receipts we haven't gotten yet).

AFIAK, all major airline give a receipt for checked luggage at the time they
collect payment.  If you lost that, in my experience, you can get the
receipt from the airline's website from your account after the fact.

Please send along the $25 receipt.  Everything else seems well documented.

Note in future you don't need to include receipts for M please take a
look at the travel policy section regarding that:
  https://sfconservancy.org/projects/policies/conservancy-travel-policy.html



-- 
Walter Bender
Sugar Labs
http://www.sugarlabs.org

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Re: [IAEP] [Sugar-devel] [SLOBS] [SLOB] meeting reminder and time change

[Alex Perez]

Lionel,

I confess that I find this "do you really need me there?" style of 
thinking rather unfortunate, and personally believe that any SLOB member 
should feel obligated to attend the monthly meetings, unless something 
specific is preventing you from doing so. It was a clear obligation when 
you chose to become a member of the Oversight Board, was it not? 
11PM/2300 is certainly an inconvenient time to be asked to attend a 
meeting you aren't sure has anything relevant for you, so here


We all have real lives, and meeting across many times zones can be 
nearly impossible. I get that the new time is even more inconvenient for 
you than the originally-scheduled time, but I still believe that it is 
really important to have as many board members present, if possible. Is 
there anything you want discussed, that isn't on the agenda?


There is one additional item I would like to propose discussion of at 
today's meting, and that is the Sugar Labs PR page. Back in April, Sean 
Daly mentioned on the SL Marketing mailing list that he was still listed 
as a PR/Press contact, and expressed a desire for that to be fixed. I 
just managed to take care of that, but would like to propose that either 
someone else can be found to be assigned this task, or the page, located 
at https://sugarlabs.org/press.


This page is woefully out of date; The latest item listed under the 
Press Resourecs section is over four years old, and there is a much more 
up-to-date page on the wiki at 
https://wiki.sugarlabs.org/go/Sugar_Labs/Current_Events, which should 
probably be considered as the source of truth for such activities.


The latest item listed under the Press Resourecs section is over four 
years old, and there is a much more up-to-date page on the wiki at 
https://wiki.sugarlabs.org/go/Sugar_Labs/Current_Events, which should 
probably be considered as the source of truth.


In Sean's original e-mail [1], he wrote:


/

/>>/  You may also want to consider publishing some PR milestones now and then,
/>>/  with the most recent communiqué dating from 2014 any journalist might
/>>/  assume the project is faltering.The GSOC projects are naturals. Social
/>>/  media is great, but poor in terms of distinguishing important events from
/>>/  ongoing activity.
/>>/
/

[1] https://lists.sugarlabs.org/archive/marketing/2018-March/004100.html

Respectfully,
Alex Perez
Sugar Labs Systems Team Volunteer


Lionel Laské 
July 6, 2018 at 2:52 AM
Hi Walter,

Not sure to be around.
Is there something specific on the agenda ?

 Lionel.



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Walter Bender 
July 5, 2018 at 9:50 AM
We have our regular Sugar Labs Oversight Board meeting scheduled for 
Friday, 6 July. Unfortunately I have a conflict at 20:00 UTC. Can we 
meet at 21:00 UTC?


regards.

-walter
--
Walter Bender
Sugar Labs
http://www.sugarlabs.org

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--
Sent from Postbox 

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Re: [IAEP] [SLOBS] [SLOB] meeting reminder and time change

[Claudia Urrea]

Hi Walter,

I am in Colombia and I will try my best to get home, so I can connect.

Claudia

On Fri, Jul 6, 2018 at 5:52 AM, Lionel Laské  wrote:

> Hi Walter,
>
> Not sure to be around.
> Is there something specific on the agenda ?
>
>  Lionel.
>
>
> 2018-07-05 19:06 GMT+02:00 Samson Goddy :
>
>> Good for me
>>
>> On Thu, Jul 5, 2018, 5:50 PM Walter Bender 
>> wrote:
>>
>>> We have our regular Sugar Labs Oversight Board meeting scheduled for
>>> Friday, 6 July. Unfortunately I have a conflict at 20:00 UTC. Can we meet
>>> at 21:00 UTC?
>>>
>>> regards.
>>>
>>> -walter
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> 
>>> ___
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>>> sl...@lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/slobs
>>>
>>
>> ___
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>> sl...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/slobs
>>
>>
>
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>
>
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Re: [IAEP] [SLOBS] [SLOB] meeting reminder and time change

[Lionel Laské]

Hi Walter,

Not sure to be around.
Is there something specific on the agenda ?

 Lionel.


2018-07-05 19:06 GMT+02:00 Samson Goddy :

> Good for me
>
> On Thu, Jul 5, 2018, 5:50 PM Walter Bender 
> wrote:
>
>> We have our regular Sugar Labs Oversight Board meeting scheduled for
>> Friday, 6 July. Unfortunately I have a conflict at 20:00 UTC. Can we meet
>> at 21:00 UTC?
>>
>> regards.
>>
>> -walter
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> 
>> ___
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>> sl...@lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/slobs
>>
>
> ___
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> sl...@lists.sugarlabs.org
> http://lists.sugarlabs.org/listinfo/slobs
>
>
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