Re: [IAEP] Simplified Motion to create and define the position of Sugar Labs Finance Manager

[Dave Crossland]

Hi

Congratulations to Caryl and Adam for finally getting the Finance
Manager position approved! :) Hooray!! :D

On 1 July 2016 at 14:10, Adam Holt  wrote:
> PS this is very hard work (and I am not yet sure how to determine SL's exact
> balance on April 1st 2016) but an early example of a possible quarterly
> finance report is below:

It seems that the FM office is now open, and the next step is for the
board to appoint someone and agree a stipend for them.

Adam has largely been volunteering to do a less defined role, with his
ledger-cli skillz, and in the SLOB meeting today volunteered to assume
the role until a professional can be found and appointed.

I am also willing to volunteer for the appointment, and work with Adam
to make the ledger-cli black arts a little less severe.

Cheers
Dave
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[IAEP] Simplified Motion to create and define the position of Sugar Labs Finance Manager

[Adam Holt]

Based on Tony Anderson and Caryl Bigenho's work especially -- thank you
Caryl for working for so many months with so many others (including many
hours by telephone today with me alone) to write this up -- and thanks to
many others who've contributed behind the scenes:


The Sugar Labs Oversight Board shall appoint a Finance Manager by majority
vote from among the members of Sugar Labs Oversight Board. The Finance
Manager serves at the will of the board. The Finance Manager may be paid a
stipend at the discretion of the board.

Duties of the Finance Manager will be to:

1. Serve as Sugar Lab's central coordinator on all financial matters.

2. Report quarterly at a scheduled Oversight Board meeting the following:

- Confirmation of the accuracy of the previous quarter's report according
to the Software Freedom Conservancy
- Balance at the beginning of the quarter preceding the meeting
- Expenses during the quarter
- Income received during the quarter
- Balance at the end of the quarter

3. The Finance Manager has discretion to approve petty cash amounts up to
$200 to pay for miscellaneous expenditures critical for the functioning of
Sugar Labs. If approved and everything is in order, these will often be
paid within (about) 30 days of when they are submitted to the Software
Freedom Conservancy, who control Sugar Labs' banking. If not approved, the
applicant is free to ask for a vote at a future Oversight Board meeting.

4. All motions for funding of larger projects will be presented first to
the Finance Manager who will review them to be sure the funds are being
used in a way that appears fiscally sound. If everything is in order, the
Finance Manager will place the motion on the agenda for consideration at
the next possible Oversight Board meeting, and circulate on the IAEP
mailing list for public discussion.

5. At the meeting, after a finance motion has been moved and seconded,
discussion should be confined to the motion.


PS this is very hard work (and I am not yet sure how to determine SL's
exact balance on April 1st 2016) but an early example of a possible
quarterly finance report is below:

(0) $7000 received (or soon to be received) from GCI (Google) of which
$6300 for Sugar Labs and $700 for SFConservancy

(1) Walter Bender paid $807.22 for flight to Constructionism 2016
(2) Walter Bender paid $168.60 for hotel at Constructionism 2016
(3) Walter Bender paid $250.00 for registration for Constructionism 2016
(4) Walter Bender paid $3.00 for Boston parking for Constructionism 2016
(5) Walter Bender paid $30.21 for Uber in Thailand Constructionism 2016
(6) Walter Bender paid $130.26 for per diem (personal expenses) at
Constructionism 2016
(7) Walter Bender paid $787.31 for Devin Ulibarri's flight to
Constructionism 2016

Above 7 lines total to $2176.60

(8) Devin Ulibarri paid $380 for registration at Constructionism 2016
(9) Devin Ulibarri paid $168.60 for hotel at Constructionism 2016
(10) Devin Ulibarri paid $354.48 for per diem (personal expenses) at
Constructionism 2016
(11) Devin Ulibarri paid $500 consulting stipend for Constructionism 2016

Above 4 lines total to $903.08

(12) Edgar Quispe Chambi paid (or soon to be paid) $82.25 =
26.66+17.48+32.25+5.86 for bus transport to Simposio Internacial
(translation/Peru)
(13) Edgar Quispe Chambi paid (or soon to be paid) $20.66 for hotel at
Simposio Internacial (translation/Peru)
(14) Edgar Quispe Chambi paid (or soon to be paid) $58.97 per diem
(personal expenses) at Simposio Internacial (translation/Peru)

Above 3 lines total to $161.88

(15) Mariah Noelle Villarreal paid (or soon to be paid) $563.20 for GCI
flight from Boston to SF


BALANCE as of 1 JULY 2016:

$ ledger -V  -s -S T -d  "T<=2" -f sugar.ledger bal
'/^(Income|Expenses).*Sugar/'
   $ -293,399.18  Income:Sugar
$ 210,200.26  Expenses:Sugar

*$ -83,198.92   (Is it possible 10% of this sum must still be paid
to SFConservancy in future? For their accounting/legal services.)*


UNPAID INVOICES as of 1 JULY 2016:

$ ledger -f sugar.ledger -V  --group-by 'tag("Invoice")' bal /^Accrued/
Financial/Invoices/Google-SoC-2015/2015-12-29_Google-SoC-2015_omnibus-travel-rei
  $ 1,914.55  Accrued:Accounts Receivable:Sugar

Projects/Sugar/Expenses/GCI-2016/2016-06-10_Google_Sugar_invoice-2016061000
_as-s
   $ -563.20  Accrued:Accounts Payable:Sugar

Projects/Sugar/Expenses/GSoC-Mentor-Summit-2013/2013-11-08_DeCausemaker_RIT-invo
 $ -0.40  Accrued:Accounts Payable:Sugar

Projects/Sugar/Expenses/I18n-and-T10n/2016-03-20_Quispe_invoice.mbox
   $ -200.00  Accrued:Accounts Payable:Sugar

Projects/Sugar/Expenses/Simposio-Internacial-2016/2016-04-15_Chambi_reimbursemen
   $ -161.88  Accrued:Accounts Payable:Sugar

Projects/Sugar/Invoices/Google/2016-04-04_Google_Sugar-GCI_invoice-
2016040400_as
  $ 7,000.00  Accrued:Accounts Receivable:Sugar


INCOME/EXPENSES BY PROGRAM ACTIVITY as of 1 JULY 2016:

$ ledger --group-by