Oh good, thank you Chuck for your interest in continuing this discussion. Many thanks, as well, to Richard, Matt, Jeff and others for expressing opinions and sharing knowledge in regard to creating a hybrid Collection Information System/Digital Assets Management System (CIS/DAMS). All of your comments are extremely helpful to me as the Center for Creative Photography is working to determine the full potential of our new CIS.
While I was waiting for the MCN list to come back online, I took a stab at creating a draft imaging template for the new system. As mentioned in my previous message, we are in the Joint Application Development stage with our vendor, MINISIS, and this is our chance to improve our current (very minimal) documentation of the digital objects linked to the fully catalogued photographs in the collection. After reading NISO Z39.87 and the PREMIS reference model several times, I found some overlap and then used the NISO doc to select, to the best of my ability, the data elements relevant for digital object documentation at CCP. I grouped them into what might be batched or automatically parsed from the tiff header to minimize what needs to be manually entered. Please let me know if you want me to send this draft image data element document or the imaging workflow (training) document to you, individually. I tried to paste them both into this message and it bounced back as too large. I imagine that if we do end up designing an imaging template as a customization in our new system, we will be adding a few more fields and creating more descriptive working names for some fields for the actual data entry screen. I understand the technical metadata can be nested under the digital object name field like a little family in the CIS. The information can be repeated or otherwise referenced, if appropriate, to multiple views of an object. In regard to one stop shopping....We have not seen a Rights and Reproductions module in any CIS that is robust enough to replace our current practices, so we will continue to use QuickBooks Pro for billing, accounting and fiscal reporting in the R&R area. We do expect to be to import and export data selectively between the CIS and QuickBooks, EXCEL, and Word. We also expect the CIS to generate policy documents, illustrated reproduction use agreements, letters, loan agreements, and invoices from other areas that do not generate as much financial activity and diversity of services as our R&R area does. Another point to consider in my investigation to create a hybrid CIS/DAMS is that our digital assets are all stored and backed up together from the Master TIFF, cropped, optimized TIFF to the derivative reference JPEGs, on servers, multiple external RAID firewire drives, and tape. Rights and Reproductions staff are mapped and have password protected access to a specific folder on the server where all the scanned images are stored and available for client delivery. Because they are stored in directories under the artist name and the image file names match the accession numbers of the original photographs, they are fairly easy to retrieve. When a scan does not exist, it is created and copied to a temporary R&R JOB folder for delivery and then processed and backed up along with all the other digital assets. Once we have migrated from our current database, Center staff will have access to derivative JPEGS from thumbnails up to PowerPoint quality through the CIS. The master TIFFS will be referenced, but not linked. Thanks again to all of you who expressed interest in this topic and for taking the time to continue to share comments, pro or con. Dianne Dianne Nilsen Head of Digital Initiatives & Imaging Center for Creative Photography University of Arizona P.O. Box 210103 Tucson, Arizona 85721-0103 Phone 520-307-2829 Fax 520-621-9444 dnilsen at ccp.library.arizona.edu -----Original Message----- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Chuck Patch Sent: Friday, June 30, 2006 6:37 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] FW: Can a CIS be a DAMS too? On 6/29/06, Richard Urban <rjurban at uiuc.edu> wrote: > I'd be happy to discuss this further off-list (unless there is a hue > and cry to continue here). > Hi Richard, consider this a hue and cry. Chuck _______________________________________________ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l
