Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Dwight]

I often get an email telling me about something I need to do. If it 
feels like a task I will move it to MLO with the email body in the note. 
On Windows this happens by forwarding to TBE. On Android it's share to MLO.


Information that comes up as a part of a project will go into the 
project note as described by several other commenters, but with a couple 
of exceptions. (1) If the information remains valuable after the project 
is finished, it will go to Evernote. (2) If the information requires 
tables, outlines, formatted text or attached files, it goes to Evernote.


Evernote links can be either share or internal. An internal link starts 
evernote:/// and does not work on Android even if evernote is installed 
on the android system. A share link starts http:// and works across 
platforms but involves putting your data on the cloud with security 
measures that are not all that impressive.


-Dwight

--
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/43b27959-fc3e-70ae-2f65-09ef7cee663c%40dwightarthur.us.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Daniel Sekera]

To me, a task is a task and only a task.  A task is not a meeting, or a
haircut, or a doctor appointment, they are calendar events.  A calendar
never has tasks and a task list never has appointments.  A task almost
always contains notes, and my tasks are almost always a direct result of an
email which almost always has an attachment that could even be part of the
task itself like a spreadsheet.  So MLO was never "perfect" for me, it was
never a one stop shop and I do not think it can ever be a one stop shop.
There are just too many choices, and apps, and situations to be all
encompassing.  So my calendars tell me where I have to be at what time.
When I am not involved in a calendar event and have time for "work" then I
can only DO 1 thing at a time which means I can only do a task or a next
action on a task.  A task CAN be time sensitive, but all the task manager
has to do is alert me to that fact.  To do something, I probably need my
notes or email or attachments so they are contained in my Evernote.  A
third party app (taskclone) allows me to tie together these notes and tasks
automatically.  So I do not need MLO to be "everything"  I love that it
works for me the way it does.  Consequently I have pretty much stopped
exploring what MLO can do and can rarely answer an very complicated how do
I do this because I never run into that situation myself.  I used to years
ago get so frustrated with all any user bashing everything MLO could not do
or did not contain and would constantly try to "champion" MLO from the
standpoint of; it can only do what it does you just have to figure out how
to change the way you do things.  However, the developers (in my opinion)
embraced all the requests and set about trying to make MLO everything to
everyone.  As such it is simply remarkable what it can do.  I read peoples
variations and how they use it for them and marvel at the complexities it
will support.  I have also grown from the standpoint that I need to be
satisfied that my way works for me and I do not need to understand everyone
else or why they do what they do.  I am much more relaxed and accepting
because of this.  Mlo and I finally have come to terms with each other on
what each of use contributes to the workday.  I have no need for anything
else.

so my vote fwiw is that you should not keep tasks as notes  (unless that
works for you :))



On Wed, Oct 25, 2017 at 12:02 PM, Steve Kunkel  wrote:

> I feel like I already have too many apps that I use continuously through
> the day, so for me, keeping my notes in MLOw makes sense.  My own system is
> that things are mostly Projects or Tasks.  Usually a Project (which is also
> a "project" in the David Allen sense) will have it's own notes and have
> it's own subtasks.  A subtask of a project NEVER has it's own notes
> though.  This is because I might have 100 or more projects in a year, and I
> keep them (and their notes) for archival purposes.  I cull off the subtasks
> when the notes get archived though.  Otherwise I'd have thousands and
> thousands of untouched MLO branches in my main working outline.
>
> I should point out that I don't really use my notes organizing/planning.
> Mostly I just use them to track progress on the project.
>
> --
> You received this message because you are subscribed to the Google Groups
> "MyLifeOrganized" group.
> To unsubscribe from this group and stop receiving emails from it, send an
> email to mylifeorganized+unsubscr...@googlegroups.com.
> To post to this group, send email to mylifeorganized@googlegroups.com.
> Visit this group at https://groups.google.com/group/mylifeorganized.
> To view this discussion on the web visit https://groups.google.com/d/
> msgid/mylifeorganized/9862361e-a258-40a5-b5c6-a9909c0f6496%40googlegroups.
> com
> 
> .
> For more options, visit https://groups.google.com/d/optout.
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/CAHmP9kXyGwzFYxyduOJW8mgJokKn9n%2B92xWqdiUsWyF98dSg7Q%40mail.gmail.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Steve Kunkel]

I feel like I already have too many apps that I use continuously through 
the day, so for me, keeping my notes in MLOw makes sense.  My own system is 
that things are mostly Projects or Tasks.  Usually a Project (which is also 
a "project" in the David Allen sense) will have it's own notes and have 
it's own subtasks.  A subtask of a project NEVER has it's own notes 
though.  This is because I might have 100 or more projects in a year, and I 
keep them (and their notes) for archival purposes.  I cull off the subtasks 
when the notes get archived though.  Otherwise I'd have thousands and 
thousands of untouched MLO branches in my main working outline.  

I should point out that I don't really use my notes organizing/planning.  
Mostly I just use them to track progress on the project.

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/9862361e-a258-40a5-b5c6-a9909c0f6496%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Christoph Zwerschke]

Am 24.10.2017 um 12:30 schrieb Bob Clark:
This is interesting to me because while I've attempted to keep tasks AND 
notes in MLO, I didn't realize that was frowned upon. One of my issues, 
and it's just an issue with my method, is that I put EVERYTHING in MLO - 
my trusted locaton. But, I put so much in there, that it's always 
overwhelming. I think if I could develop a habit where only tasks go 
into MLO and only notes go into Evernote, I might be less overwhelmed 
when it comes to prioritizing my tasks. Is this concept something 
documented somewhere? I'd like to read further about it.


Depends on how you understand "notes". Of course you can and should put 
short notes into the notes field of a task. Maybe in the next version 
you can even have formatted notes with bullet points or check lists.


But MLO is not the right place to manage the whole reference material 
necessary for some tasks or projects. Instead, you put links to your 
reference material into MLO, either into the node field of the enclosing 
task folder or project, or into individual tasks. If you use Evernote, 
you can copy a link to an Evernode note with Ctrl-Alt-L and then paste 
it into the MLO note field with Ctrl-V. If you put "file:" before the 
"evernote:" you get a clickable link. With Ctrl-Alt-F in MLO you can 
also link to a file.


There is also an Outlook integration, and you can send mail to MLO if 
you have MLO cloud. Often a short note "see mail" is sufficient. If I 
want to reply to that mail I need to open my mail client anyway.


-- Christoph

--
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/cb420d30-bfae-6257-7301-a9cbbec98671%40online.de.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Bob Clark]

This is interesting to me because while I've attempted to keep tasks AND 
notes in MLO, I didn't realize that was frowned upon. One of my issues, and 
it's just an issue with my method, is that I put EVERYTHING in MLO - my 
trusted locaton. But, I put so much in there, that it's always 
overwhelming. I think if I could develop a habit where only tasks go into 
MLO and only notes go into Evernote, I might be less overwhelmed when it 
comes to prioritizing my tasks. Is this concept something documented 
somewhere? I'd like to read further about it.
Thanks,
Bob

On Friday, August 23, 2013 at 5:00:02 PM UTC-4, JimboDimbo wrote:
>
> Of course, we all keep our data separate from our tasks don't we? We can 
> use Evernote, Onenote, TreePad, filing system, etc., etc. to store all our 
> notes.
> Well, yes. But I always seem to like keeping some notes in MLO for data 
> which can turn into tasks, which informs or prompts tasks, or which 
> requires (ir)regular review.
> E.g. templates of tasks for repeat actions/projects; check-lists of tasks; 
> handy reminders of procedures; main notes from standards e.g. I use ITIL 
> and PRINCE2 note sets to serve as prompts; any sort of "active" (?) data 
> (i.e. is closely associated or turns into tasks).
> This is not a task which has notes, that's fully covered by MLO already. 
> This is data which does not have a task.
>
> The recommendation/response from UserVoice (MLO feature handling) to the 
> request(s) for notes in MLO is that notes can be tagged as folders. I think 
> the logic is: If it walks like a duck and quacks like a duck then it 
> probably is a duck.
> But, by relegating notes to be folders, we are missing out on a swan here.
> I suggest that active notes are the precursor or foundations of many of 
> our tasks. GTD recognises (five phases of Mastering Workflow) that 
> collection/processing/organising of incoming data is essential to producing 
> a valid set of actions (tasks). Whilst other data collection systems form 
> the basis of the early workflow phases, it is useful to have data in task 
> form at the outline and review stage of task management to 
> help/prompt/remind/inspire us to produce the tasks we need. This is 
> especially true for me because I find it hard (unnatural) to follow the GTD 
> 5 workflow phases.
> These notes should have a special status and are not in any way folders, 
> even if their behaviour is similar (Completed box replaced by a note icon, 
> excluded from ToDo).
>
> Here's what I have in mind for a simple implementation in MLO:
>
> 1. Add the option to tag a Task as a "Note" next to the Folder option in 
> the Properties, General window.
> 2. A task with the note option selected has the completed box replaced 
> with a new note icon. Different from the task notes icon.
> 3. A note can also be a folder, but the folder icon has precedence.
> 4. All sub-tasks created under a note are by default automatically also 
> tagged as notes, but can be changed manually.
> 5. As for Folders, notes are automatically excluded from the ToDo view.
> 6. Be able to select Notes view to show all notes only and all 
> folders/projects/tasks which contain notes.
> 7. Sub-tasks created under notes are treated as ordinary sub-tasks.
>
> So, having outlined all that, is it a misuse of MLO to use tasks as notes?
>
> I know that there are no real hard and fast rules and we can use MLO in 
> many ways. But I know it's usually best not to swim against the tide.
>
> Do any of you guys keep notes in MLO? Could you benefit from having this 
> additional type of task?
>
> Your thoughts/comments/opinion invited.
>
> Cheers,
> Peter.
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/207c1fe2-c310-46a2-8fbc-7dcb9dd04eef%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Stéph]

Hello Mok. I don't remember whether MLO has a "note" icon, out of the box. 
A long time ago, I replaced nearly all the icons with a set of icons I 
created (which I've posted in a pinned thread somewhere near the top of 
this forum). The bottom line is that you can import a "note" icon of your 
choice into the desktop version of MLO.

In answer to Benny and Daniel's posts, there's so many ways of using MLO, 
whether it's folders or notes, whether you use "hide in todo", etc. 
Personally I use folders for all my extra notes, such as lists of contact 
names for projects, etc.

On Wednesday, 11 October 2017 14:31:12 UTC+1, MOK | MATSURU wrote:
>
> Stéphane,
>
>   Does the icon appear in ANDROID/iOS MLO?
>
> On 11 October 2017 at 17:47, Benny  
> wrote:
>
>>
>> Thanks Stéph, This made my day! Had no idea that you could do this, sooo 
>> much to learn, and unfortunately no where to know where to learn all this!
>>
>> Ben  
>>
>>
>> Den torsdag 29 augusti 2013 kl. 22:29:27 UTC+2 skrev Stéph:
>>
>>
>> Thinking about it, you could always do something like write the word NOTE 
>>> at the start of the description or note field of any item you want to 
>>> format as a note. You could then get the automatic formatting rule to look 
>>> for items where the note field starts with your keyword, then puts your 
>>> note icon in position 0. It would be a good idea to set it as folder, too, 
>>> so that it doesn't appear in your todo list views. 
>>>
>>> Oh, I love those Automatic Formatting rules - they make MLO so flexible! 
>>>
>>> Stéphane 
>>>
>> -- 
>> You received this message because you are subscribed to the Google Groups 
>> "MyLifeOrganized" group.
>> To unsubscribe from this group and stop receiving emails from it, send an 
>> email to mylifeorganiz...@googlegroups.com .
>> To post to this group, send email to mylifeo...@googlegroups.com 
>> .
>> Visit this group at https://groups.google.com/group/mylifeorganized.
>> To view this discussion on the web visit 
>> https://groups.google.com/d/msgid/mylifeorganized/ea3c2aff-c86b-4733-b947-2cd09466fb71%40googlegroups.com
>>  
>> 
>> .
>>
>> For more options, visit https://groups.google.com/d/optout.
>>
>
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/7c3c72bd-4adb-46f5-986d-ade7ce30c853%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Laurence Glazier]

They will show as folders on the phones (I found the icon in position 0 only 
works if the item is set as a folder). I have set a shortcut key to the context 
#NOTE, so it is possible to quickly set items as notes.

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/7256b81b-12b0-4175-8ec7-e797a9c8a550%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

Re: [MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[MOK | MATSURU]

Stéphane,

  Does the icon appear in ANDROID/iOS MLO?

On 11 October 2017 at 17:47, Benny  wrote:

>
> Thanks Stéph, This made my day! Had no idea that you could do this, sooo
> much to learn, and unfortunately no where to know where to learn all this!
>
> Ben
>
>
> Den torsdag 29 augusti 2013 kl. 22:29:27 UTC+2 skrev Stéph:
>
>
> Thinking about it, you could always do something like write the word NOTE
>> at the start of the description or note field of any item you want to
>> format as a note. You could then get the automatic formatting rule to look
>> for items where the note field starts with your keyword, then puts your
>> note icon in position 0. It would be a good idea to set it as folder, too,
>> so that it doesn't appear in your todo list views.
>>
>> Oh, I love those Automatic Formatting rules - they make MLO so flexible!
>>
>> Stéphane
>>
> --
> You received this message because you are subscribed to the Google Groups
> "MyLifeOrganized" group.
> To unsubscribe from this group and stop receiving emails from it, send an
> email to mylifeorganized+unsubscr...@googlegroups.com.
> To post to this group, send email to mylifeorganized@googlegroups.com.
> Visit this group at https://groups.google.com/group/mylifeorganized.
> To view this discussion on the web visit https://groups.google.com/d/
> msgid/mylifeorganized/ea3c2aff-c86b-4733-b947-2cd09466fb71%40googlegroups.
> com
> 
> .
>
> For more options, visit https://groups.google.com/d/optout.
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/CAMMFJ%2Be1Qj5xvK_Q1KNfzJdUVTTCh6QU_JAxMYaZOGFTDz%3DhLg%40mail.gmail.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Benny]

Thanks Stéph, This made my day! Had no idea that you could do this, sooo 
much to learn, and unfortunately no where to know where to learn all this!

Ben  


Den torsdag 29 augusti 2013 kl. 22:29:27 UTC+2 skrev Stéph:


Thinking about it, you could always do something like write the word NOTE 
> at the start of the description or note field of any item you want to 
> format as a note. You could then get the automatic formatting rule to look 
> for items where the note field starts with your keyword, then puts your 
> note icon in position 0. It would be a good idea to set it as folder, too, 
> so that it doesn't appear in your todo list views. 
>
> Oh, I love those Automatic Formatting rules - they make MLO so flexible! 
>
> Stéphane 
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/ea3c2aff-c86b-4733-b947-2cd09466fb71%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.

[MLO] Re: Keeping tasks as notes in MLO is a misuse of this task organiser. Discuss.

[Benny]

Forgot the picture on how to make the folder converted to a Note in only 
this simple steps!
Ben

Den torsdag 29 augusti 2013 kl. 22:29:27 UTC+2 skrev Stéph:
>
> Thinking about it, you could always do something like write the word NOTE 
> at the start of the description or note field of any item you want to 
> format as a note. You could then get the automatic formatting rule to look 
> for items where the note field starts with your keyword, then puts your 
> note icon in position 0. It would be a good idea to set it as folder, too, 
> so that it doesn't appear in your todo list views. 
>
> Oh, I love those Automatic Formatting rules - they make MLO so flexible! 
>
> Stéphane 
>

-- 
You received this message because you are subscribed to the Google Groups 
"MyLifeOrganized" group.
To unsubscribe from this group and stop receiving emails from it, send an email 
to mylifeorganized+unsubscr...@googlegroups.com.
To post to this group, send email to mylifeorganized@googlegroups.com.
Visit this group at https://groups.google.com/group/mylifeorganized.
To view this discussion on the web visit 
https://groups.google.com/d/msgid/mylifeorganized/e4889723-eba6-4b53-b1f9-4d48f24dc1db%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.