Re: [OSList] Holding Open Space for 2,000 attendees

[Michael M Pannwitz via OSList]

Dear Meredith,

you will not believe this: Its exactly the same as doing an os-event 
with 100 or any other size...


All you need to adjust for is the number of folks attending, the number 
of breakout spaces needed, the amount of food, the number of toilets, 
how many copying machines if you want to do a traditional 
documentation... and it only takes 1 facilitator (in the case at hand, 
see below, we had two because they insited on having it in two 
languages) and a fairly large team (not counting cooks, personnel for 
the toilets, catering...)


To give you some visual impression of the one HO and humble me 
facilitated for 2108 folks in Würzburg in beertents on a huge plaza, 
look here

http://www.transformation.at/documents/OS_Wuerzburg_minimized.pdf


This was produced by one of the participants and a seasoned hand in 
facilitating os-events, Erich Kolenaty

here is his entry in the Open Space World Map

http://www.openspaceworldmap.org/moreinfo/businesscard.php?p_id=48_name=Austria_id=11


For me it was angstfull at a diffeent level but when it started it 
seemed to be the most selfmangaged and easy event I ever was involved 
in. In face, it needed to be selfmanaged considering that there is no 
way you can pre-set a structure... other than the circles (I think we 
had 12 consecutive circles), an enormous bulletin board, etc.)


Enjoy your event!
And report on it on this grand LIST.

Greetings from Berlin
mmp

PS: If you are interested in the really nitty-gritty, the role of task 
cards, etc. call me.



On 31.05.2016 15:44, Meredith Woolard via OSList wrote:

Has anyone had experience running an Open Space session for 2,000
attendees?  If so, I’d love to learn about the logistics and how you
managed to make it work for such a large group. Thanks!







* *

Meredith Woolard

Conference and Community Specialist

Tessitura Network, Inc

+1 888-643-5778 ext 480

_mwool...@tessituranetwork.com _

/Tessitura Learning & Community Conference /

/August 7-11, 2016/

/#TLCC2016/









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--
Michael M Pannwitz
Draisweg 1, 12209 Berlin, Germany
++49 - 30-772 8000



Check out the Open Space World Map presently showing 406 resident Open 
Space Workers in 68 countries working in a total of 144 countries 
worldwide: www.openspaceworldmap.org

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Re: [OSList] Holding Open Space for 2,000 attendees

[Peggy Holman via OSList]

Hi Meredith,

I did a 2-day Open Space for 2,100 in 2004. We had 1,800 street kids and 300 
teachers, just outside Bogota, Colombia. Some pictures are here:
https://www.flickr.com/photos/78084501@N00/sets/72157624492066539/ 


In one, you’ll see the four principles on the side of a building in huge 
letters. 

A story about it is here:
http://peggyholman.com/papers/articles/good-work-for-2100-colombian-street-kids/
 


I had the benefit of working with a crew that was used to dealing with 
logistics for large groups. So registration and feeding everyone was just 
handled. In terms of the OS, as Lisa said, wall space is important. We made 
each side of the room a time period. 

Harrison and Michael M Pannwitz ran one for 2,108 earlier that year. One idea I 
picked up from them for larger Open Spaces is using balloons to mark breakout 
spaces in a large, open room. If you search the OSlist archives, you’ll find 
stories and pictures about it.

If you’ve got specific questions, just ask.

Peggy



_
Peggy Holman
Executive Director
Journalism that Matters
15347 SE 49th Place
Bellevue, WA  98006
425-746-6274
www.journalismthatmatters.net
www.peggyholman.com
Twitter: @peggyholman
JTM Twitter: @JTMStream

Enjoy the award winning Engaging Emergence: Turning Upheaval into Opportunity 










> On May 31, 2016, at 7:30 AM, Lisa Heft - via OSList 
>  wrote:
> 
> Hi, Meredith - 
> 
> I have done quite a few 2000 and also larger OS events. 
> The dynamics (interpersonal) and engagement are the same. 
> The timing is the same - though I am speaking before knowing your situation. 
> I have a question about how much time you (your client?) has created for this
> 
> And because in every conversation about process, I always start with / ask 
> someone about their analysis of why, for whom, to what end, what will be done 
> with the information and relations generated, and so on. To ask if it indeed 
> Open Space and why - I have found - is a very healthy way to begin a 
> conversation. Even with myself ;o)  
>  
> Room set-up and signage are different, to help people navigate. 
> Also here I have questions - do you have a super-sized room for these people 
> to ideally all meet in one place? Lots of wall space? 
> 
> So as usual for whenever I facilitate or consult on a facilitation, I have 
> more questions to begin the conversation on facilitation form, design, 
> pre-work and details.
> This is true for any form, including Open Space - before answers.  
> 
> Because otherwise, I am perhaps answering things you have not yet asked for - 
> or answering without knowing some of your constraints and the other details 
> that inform design.
> 
> So: Tell us more. 
> 
> I look forward to hearing about it all,
> 
> Lisa
> 
> Lisa Heft
> Consultant, Facilitator, Educator
> Opening Space
> 
> Workshops coming up: 
> Open Space Learning Workshop (June, Oakland California)
> The Power of Pre-Work (August, Oakland California)
> 
>> On May 31, 2016, at 6:44 AM, Meredith Woolard via OSList 
>> > 
>> wrote:
>> 
>> Has anyone had experience running an Open Space session for 2,000 attendees? 
>>  If so, I’d love to learn about the logistics and how you managed to make it 
>> work for such a large group. Thanks!
>>  
>> Meredith Woolard
>> Conference and Community Specialist
>> Tessitura Network, Inc
>> +1 888-643-5778 ext 480 
>> mwool...@tessituranetwork.com 
>> Tessitura Learning & Community Conference
>> August 7-11, 2016
>> #TLCC2016
>>  
>>   
> ___
> OSList mailing list
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> To unsubscribe send an email to oslist-le...@lists.openspacetech.org
> To subscribe or manage your subscription click below:
> http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org
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Re: [OSList] Holding Open Space for 2,000 attendees

[Lisa Heft - via OSList]

Hi, Meredith - 

I have done quite a few 2000 and also larger OS events. 
The dynamics (interpersonal) and engagement are the same. 
The timing is the same - though I am speaking before knowing your situation. I 
have a question about how much time you (your client?) has created for this

And because in every conversation about process, I always start with / ask 
someone about their analysis of why, for whom, to what end, what will be done 
with the information and relations generated, and so on. To ask if it indeed 
Open Space and why - I have found - is a very healthy way to begin a 
conversation. Even with myself ;o)  
 
Room set-up and signage are different, to help people navigate. 
Also here I have questions - do you have a super-sized room for these people to 
ideally all meet in one place? Lots of wall space? 

So as usual for whenever I facilitate or consult on a facilitation, I have more 
questions to begin the conversation on facilitation form, design, pre-work and 
details.
This is true for any form, including Open Space - before answers.  

Because otherwise, I am perhaps answering things you have not yet asked for - 
or answering without knowing some of your constraints and the other details 
that inform design.

So: Tell us more. 

I look forward to hearing about it all,

Lisa

Lisa Heft
Consultant, Facilitator, Educator
Opening Space

Workshops coming up: 
Open Space Learning Workshop (June, Oakland California)
The Power of Pre-Work (August, Oakland California)

> On May 31, 2016, at 6:44 AM, Meredith Woolard via OSList 
>  wrote:
> 
> Has anyone had experience running an Open Space session for 2,000 attendees?  
> If so, I’d love to learn about the logistics and how you managed to make it 
> work for such a large group. Thanks!
>  
> Meredith Woolard
> Conference and Community Specialist
> Tessitura Network, Inc
> +1 888-643-5778 ext 480 
> mwool...@tessituranetwork.com 
> Tessitura Learning & Community Conference
> August 7-11, 2016
> #TLCC2016
>  
>   
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[OSList] Holding Open Space for 2,000 attendees

[Meredith Woolard via OSList]

Has anyone had experience running an Open Space session for 2,000 attendees?  
If so, I'd love to learn about the logistics and how you managed to make it 
work for such a large group. Thanks!

[cid:image001.png@01D1BB21.0663BE50]


Meredith Woolard
Conference and Community Specialist
Tessitura Network, Inc
+1 888-643-5778 ext 480
mwool...@tessituranetwork.com
Tessitura Learning & Community Conference
August 7-11, 2016
#TLCC2016




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[OSList] OS Hotline - TODAY! Today, May 31st @12PM EDT!

[Tricia Chirumbole via OSList]

Hi all!
The OS Hotline is coming right up - Today,* Tuesday, May 31st @12PM EDT! *

One+ hours of video conversation with amazing folks from around the world -
Law of Two Feet applies as always!

*Sign-up *and post topics: http://bit.ly/OShotline


*Join the call* from PC, Mac, iOS or Android: https://zoom.us/j/751609912

a.  Join by phone: +1 (415) 762-9988 or +1 (646) 568-7788 (US Toll)

b.  International numbers available: https://zoom.us/zoomconference

c.  Meeting ID: 751 609 912

Cheers!


Tricia Chirumbole

Facilitator. Coach. Champion.

Co-Creative Culture Building
Mojo Collaborative

571-232-0942
skype: tricia.chirumbole
twitter: @themojozone
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[OSList] Everything is moving. A story from #Osele16 reception and site preparation day.

[Eleder_BuM via OSList]

Osele16 (the 4th Open Space European Learning Exchange, aka LEX, celebrated
in Donostia, May 7th-13th) has brought plenty of learning, community/tribe
spirit and surprises, as OSonOSes usually do. You can see here

the reports and action plans, photos,...

A beautiful story that stroke me a bit happened on May the 10th. This was
the preparation day for a 2‘5 days OSonOS. We had done our plans: "10am-6pm
we prepare the site; then we prepare the table and do some shopping and
7pm-9pm we enjoy the reception,  to say hello specially to those who came
from far places."

I remember Wojtek asking me* “how are you?”,* he calmly having come with
Rakel and Taras just to say hello around 4pm before going out to enjoy
their walk in the beautiful Donostia. I was true: *“very happy and a bit
anxious”*. *“Why?”* he asked with his buda-like permanent smile :). He was
true and I didn’t now.

I was nervous because of fear, I suppose. Fear to, just at the last moment,
not being able to come up with the expectation. Fear not to even be able to
host properly all the people that had trusted us,... (By the way, the big
question of #OSELE16, one we, in fact, were at the beginning quite shy
about -*From fear to love: how can Open Space help the ReLovution?*- proved
at the end to be quite a sharp inspiration, many people told us they loved
it, kudos :)!

We had just two hours left to our planned time and there were still lots of
things to be done and few people of "us" the “organizing team” with time
availability.  Besides, we were supposed to leave the room at 9pm, so
keeping longer would be no solution.

No way to accomplish our plan, thinking “reasonably”. But life has its own
plan, we know. Around 6pm Hilda (supposedly, a “receptionee”-does the word
exist?) appeared and took charge of the shopping, then Elke and Laurent
appeared, who would collaborate painting the wonderful welcome poster.

7:15 pm and still lots of things to be done. Eleder, breath in, breathe
out. Those people deserve some welcome words from the invitors, let’s stop
and drink some cider. Forget about yourself and trust life.

So, we improvised everything afterwards. In other words, we let the our
bodies in hands of the spirit just to be the way it is.  Someone said some
welcome words. Then some of the locals sang two traditional Basque songs
(Eperrak & Txoria Txori). Then we sang some improvised verses -worldwide
playful oral tradition that remains strong in our land-, we ate and drank
something, and continued to work, Rakel (guitar and voice) & Javi (citar)
delighted us with some wonderful songs.

>From 8pm on, all the people (Laura, Jokin, Sonia, Ainhoa, children, Lisa,
Xenki, Dawa...) in the place were “*celebrworking*” :)! Soon the space was
properly prepared and people happy to have contributed.

Today I read a message from Taras :* " ...I found some shootings in my
cellphone and made a short amateur video report from OSELE
https://vimeo.com/168720448 .*" This great
*amateur* (the word is so appropriate, isn't it? *Amateur* would mean in
French *the one who loves or is passionate about!*) video report s perfect
to illustrate this story. Thanks Taras!

Someone said,* “The OSonOS already started today!”*

Then I’ve been thinking about this a bit longer. When did OSELE16 really
start? When, before leaving to Wosonos15 to Krakow, questioning locals to
know if someone had any news for me to bring ther? With Xenki´s answer
telling me to propose someone-Lisa- to give a Workshop in Donostia? Wiht
Michael's proposal to *“what if you invited the 4th LEX/Osele16“*?

Dit it really finish last Friday, May 13th? Will it ever be over?

There's the story of Paul Coleman and* "Everything is moving, Everything is
moving!" *Now I know it better in my bones.

Love,

Eleder Aurtenetxe
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