passphrase: long, like 15+ words. used for encryption, does not change often
password: short, like 3-5 words. used for login/access, changes more often

passphrases per client device (laptop etc)
bios/firmware
disk encryption

other passphrases
backups
keepass

passwords per client device
login/screen saver

other passwords
anything you want to access without your laptop

so if you have two laptops, two backup disks, and 1 online account that you 
keep backups on, you'll need to remember 8 passphrases and 3 passwords. that 
2xbios, 2xdisk, 2xbackupdisk, 1online-backupimage, 1keepass database and 
2xlogin, 1account for online backups, since you might be restoring when thats 
the only thing left. even if you use the same one for all backups, your still 
looking at 6 passphrases. this is a simplified example compared to most of us.

how do you deal with this? how do you train users to deal with this?

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