The Robert E. Kennedy Library has a posted a position for a Library Services Specialist IV (para-professional). The first review of applications will begin on August 30 th , but the position remains open until filled. The job description appears below. For a direct link to the position description or to apply, visit www.calpolyjobs.org to complete the required online staff application and apply to requisition #102968.
POSITION DESCRIPTION Information Resources is responsible for acquiring, describing and managing new books and serials in all formats, overseeing the library collections and maintaining the data in library systems including the online catalog and OCLC. Under general supervision, reporting to the Director, Information Resources & Archives this position contributes to the fulfillment of collection management services, as well as contributing to the overall services and programs of Information Resources and the Library. Primary activities of this position include supporting collection development and management activities; supervising the acquisitions, description and management of acquired and licensed resources; assisting subject librarians in collection analysis; overseeing collections projects; planning and implementing workflows for metadata needs across library units and assisting in the collection development budget process. The Library Services Specialist IV level performs the most complex paraprofessional and/or specialized library functions to support library operations and programs. Incumbents often are responsible for overseeing daily operations of (a) large or significant library unit(s), which may include directly or indirectly providing lead work direction to other library and clerical staff, as well as student workers, assigned to the unit(s). Incumbents often are involved in supporting the unit’s budgetary and/or other administration functions. DUTIES AND RESPONSIBILITIES: The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive: ESSENTIAL JOB FUNCTIONS Daily 90% • Develop and oversee collections projects related to the acquisition, description, processing and management of information resources in all formats. • Provide lead work direction to staff in acquisitions, cataloging and bindery operations; including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work and providing feedback, and promoting teamwork to optimize effectiveness. • Ensure that ongoing assignments and unit projects are planned, performed and completed successfully. • Perform more complex cataloging and metadata applications and database management operations. • Create bibliographic and item records in the Library ILS using standard library utilities. • Interpret bibliographic records and resolve problems in the catalog or for staff. • Coordinate and oversee authority work in the ILS. • Coordinate and oversee bibliographic data record loads from multiple sources (Serials Solutions e-books, Marcive, etc.). • Liaise with other library units as appropriate to conduct daily operations or special projects. • Serve as the representative of the unit in project planning or other meetings or activities as assigned. • Liaise with faculty librarians as needed to conduct collections analysis and provide reports as appropriate. • Provide reports, plans and produce documentation for collections activities, procedures and policies. • Coordinate unit operating budget. • Support Director with information resource budget allocations and expenditures, reports and analytics. OTHER JOB FUNCTIONS As Needed 10% • Perform other job-related duties and special projects as assigned. • Attend training and maintain skill currency as appropriate to effectively complete assignments. MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE: High School or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: None REQUIRED QUALIFICATIONS (SKAs): • Comprehensive and in-depth knowledge of library technical services operations including acquisitions, metadata and cataloging standards and practices and their relation to overall library operations. • Comprehensive and in-depth knowledge of acquisitions and cataloging department principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems. • Thorough knowledge of the library collection itself, its organization, and classification schemes. Demonstrated expertise in creating and correcting bibliographic records. • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to acquisitions and cataloging including expertise in searching strategies. • Comprehensive knowledge of library policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics. • Comprehensive knowledge of national standards and resources pertaining to library operations, copyright and intellectual property protection, including the ability to source and interpret information from such resources and apply this knowledge to ensure full compliance with legal requirements. • Expertise in most aspects of the library’s automated and on-line catalog systems, including database maintenance functions. • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information. • Comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting. • Comprehensive knowledge of all aspects of lead work direction and knowledge of or ability to quickly learn campus human resource and payroll policies and procedures. • Demonstrated ability to investigate and research more complex problems, including analyzing and interpreting information. • Demonstrated ability to oversee library collections-related projects in all phases, from conception, to successful implementation or conclusion. • Strong written and verbal communications to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students. • Strong communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources both verbally and in writing. • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. • Thorough knowledge of English grammar, spelling and punctuation. • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. • Demonstrated knowledge of or ability to quickly learn University infrastructure, policies and procedures. PREFERRED QUALIFICATIONS: • Bachelor’s level degree. • Three or more years of library operations experience in a technical services role, especially in cataloging or acquisitions operations. • Demonstrated expertise with Innovative and OCLC system(s)/software. • Demonstrated knowledge of standards and trends in collections and electronic resources acquisition and management • Knowledge of Interlibrary loan standards, best practices and operations. • Demonstrated knowledge of non-MARC metadata Schemas (Dublin Core, VRA-core, etc.) SPECIAL CONDITIONS: • Must be willing to travel and attend training programs off-site for occasional professional development. • Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. • Must be able to handle large, heavy books and materials, maneuver fully loaded book trucks safely. • Must be able to tolerate dusty and/or musty environments for moderate periods of time. • Must be able to work in an area where there is constant traffic, noise and interruption. • Must be able to work in a building with no air conditioning. • In order to provide materials requested by patrons must be able to retrieve items from library shelves. Timothy Strawn Director, Information Resources & Archives Robert E. Kennedy Library California Polytechnic State University One Grand Avenue San Luis Obispo, CA. 93407-0605 805-756-1485 (Voice) 805-756-7711 (Fax)
