[SWR] E-mail etiquette
All, I came across this website http://www.iwillfollow.com/email.htm about e-mail etiquette this morning and it got me to thinking about various annoying e-mail habits that I've seen from several folks. (Oh I never do any of these things! :) Here are some of my pet peeves regarding e-mail: 1) Not responding to an e-mail message directed to you. The courteous thing to do when you get a message from someone directed to you is to respond in some fashion. It might be just, Thanks . . .. but at least the sender knows you saw his message. Not responding to a message leaves the sender hanging, not knowing whether the message actually went through (sometimes messages do not go through), or thinking that you don't care, or thinking that is beneath you to acknowledge the message. Of course, sometimes messages are sent to several recipients and your specific reply is not necessary, but it still might be the thoughtful thing to do. 2) Not reading an entire thread before responding to a message. Most of us access our e-mail periodically, not continually, so we see a group of messages that have occurred since the last time we accessed our e-mail. Sometimes there are several messages on a particular thread (topic) that have occurred in the interim. You should read all these messages before responding. Consider the following exchange: Caver1: Does anyone know where Joe Caver is these days? I need to talk to him. Caver2: The last I heard he was living in Carlsbad. Caver3: No he moved to Colorado a couple of years ago. Caver4: Joe Caver moved back to Albuquerque last year. We see each other every so often. I have his e-mail address, joeca...@provider.com. You, responding to the original message: Oh he lives in Carlsbad as far as I know. Not only have you not added anything useful to the conversation, you look like you're clueless as well. 3) Straying from the subject of a thread. Often a message is sent out to a group of folks on a particular topic, and one part of the conversation takes off on a tangent, somewhat irrelevant to the original subject. Consider this: Bill, to Susie, Joan, Fred and Harry: (Subject: Saturday's trip): Everyone up for Saturday's trip? Susie: (Subject: Re: Saturday's Trip): Yep, I'll be there. Fred: (Subject: Re: Saturday's Trip): Count me in. Harry: (Subject: Re: Saturday's Trip): I'll try, hey Joan, how about dinner Wednesday? Joan: (Subject: Re: Saturday's Trip): Sounds good, how about 6 pm. Harry: (Subject: Re: Saturday's Trip): Can we make it 6:30 where do you want to go? Joan: (Subject: Re: Saturday's Trip): . . . . The topic of conversation is no longer Saturday's Trip and is probably not even of interest to the other recipients. If you're going to go off on a tangent, change the subject line. 4) Including the entire thread in a reply. Often someone sends a quite lengthy message including several subtopics, to which you need to respond to a particular item. For example, a person might be giving a lengthy trip report including one statement identifying you. . . . got us all excited when he said . . . You recall that it was someone else who said that and you want to correct that person. It would be best to highlight that one sentence and reply to it, rather than including the entire report in your reply. It's just a waste of memory space to include the entire message in this reply. 5) USING ALL CAPS IN YOUR MESSAGE.ALL CAPS should be used very judiciously. In e-mail it is regarded as yelling. Unless you REALLY want to emphasize something, it is better to use bold face. If you do use ALL CAPS, reread your message and imagine yelling those words. That's how your message is coming across to the recipients. 6) Responding to a message with multiple responses. As best you can, say what you need to about a message in one response. Think about what you need to say before replying and incorporate everything you want to say in that response. If you think of something else that you might have wanted to say, perhaps it would be better to wait for the other person to respond first, then add the additional information. 7) Not proofreading your message: Despite built-in spell and grammar checkers, often misleading things creep into a message that the sender never intended. It is a good idea to always reread what you wrote to make sure what you're sending is what you intended to say. 8) Using acronyms not widely understood: In my messages to a lot of people in conjunction with the FSCSP, I use SR, TJ and MJ. Does everyone know what I'm talking about? It is rude to assume that all the recipients know the meaning of acronyms. It would be better for me to have said, In my messages to a lot of people in conjunction with the Fort Stanton Cave
Re: [SWR] E-mail etiquette
Thanks Steve. Will have to read this after getting back from physical therapy this afternoon. Regards, John ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
Re: [SWR] E-mail etiquette
On Mon, Jun 30, 2014 at 9:26 AM, Steve Peerman gypca...@comcast.net wrote: Here are some of my pet peeves regarding e-mail: 1) Not responding to an e-mail message directed to you. The courteous thing to do when you get a message from someone directed to you is to respond in some fashion. It might be just, Thanks . . .. but at least the sender knows you saw his message. Of course, sometimes messages are sent to several recipients and your specific reply is not necessary, but it still might be the thoughtful thing to do. You're absolutely right. [image: Thumbs Up Cool!] Message received. It appears you had a bit of down time to work on something other than the FSCSP? Thanks for the tips! [image: c017] Stephen [image: kaos-cactus06] [image: 1rij] ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
Re: [SWR] E-mail etiquette
It looks like someone just figured out how to use emoticons (another pet peeve.) :-) Re: FSCSP --- Got to have some diversions some time . . . On Jun 30, 2014, at 11:20 AM, Stephen Fleming wrote: On Mon, Jun 30, 2014 at 9:26 AM, Steve Peerman gypca...@comcast.net wrote: Here are some of my pet peeves regarding e-mail: 1) Not responding to an e-mail message directed to you. The courteous thing to do when you get a message from someone directed to you is to respond in some fashion. It might be just, Thanks . . .. but at least the sender knows you saw his message. Of course, sometimes messages are sent to several recipients and your specific reply is not necessary, but it still might be the thoughtful thing to do. You're absolutely right. Message received. It appears you had a bit of down time to work on something other than the FSCSP? Thanks for the tips! Stephen Steve Peerman Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did. So throw off the bowlines, Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover. attributed to Mark Twain, but no record exists of his having written this. ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
Re: [SWR] E-mail etiquette
Steve, Thanks for the tips. Very useful for all we doers do. [?] Stephen, Cute icons! [?] Linda [?] On Mon, Jun 30, 2014 at 9:26 AM, Steve Peerman gypca...@comcast.net wrote: All, I came across this website http://www.iwillfollow.com/email.htm about e-mail etiquette this morning and it got me to thinking about various annoying e-mail habits that I've seen from several folks. (Oh I never do any of these things! :) Here are some of my pet peeves regarding e-mail: 1) Not responding to an e-mail message directed to you. The courteous thing to do when you get a message from someone directed to you is to respond in some fashion. It might be just, Thanks . . .. but at least the sender knows you saw his message. Not responding to a message leaves the sender hanging, not knowing whether the message actually went through (sometimes messages do not go through), or thinking that you don't care, or thinking that is beneath you to acknowledge the message. Of course, sometimes messages are sent to several recipients and your specific reply is not necessary, but it still might be the thoughtful thing to do. 2) Not reading an entire thread before responding to a message. Most of us access our e-mail periodically, not continually, so we see a group of messages that have occurred since the last time we accessed our e-mail. Sometimes there are several messages on a particular thread (topic) that have occurred in the interim. You should read all these messages before responding. Consider the following exchange: Caver1: Does anyone know where Joe Caver is these days? I need to talk to him. Caver2: The last I heard he was living in Carlsbad. Caver3: No he moved to Colorado a couple of years ago. Caver4: Joe Caver moved back to Albuquerque last year. We see each other every so often. I have his e-mail address, joeca...@provider.com. You, responding to the original message: Oh he lives in Carlsbad as far as I know. Not only have you not added anything useful to the conversation, you look like you're clueless as well. 3) Straying from the subject of a thread. Often a message is sent out to a group of folks on a particular topic, and one part of the conversation takes off on a tangent, somewhat irrelevant to the original subject. Consider this: Bill, to Susie, Joan, Fred and Harry: (Subject: Saturday's trip): Everyone up for Saturday's trip? Susie: (Subject: Re: Saturday's Trip): Yep, I'll be there. Fred: (Subject: Re: Saturday's Trip): Count me in. Harry: (Subject: Re: Saturday's Trip): I'll try, hey Joan, how about dinner Wednesday? Joan: (Subject: Re: Saturday's Trip): Sounds good, how about 6 pm. Harry: (Subject: Re: Saturday's Trip): Can we make it 6:30 where do you want to go? Joan: (Subject: Re: Saturday's Trip): . . . . The topic of conversation is no longer Saturday's Trip and is probably not even of interest to the other recipients. If you're going to go off on a tangent, change the subject line. 4) Including the entire thread in a reply. Often someone sends a quite lengthy message including several subtopics, to which you need to respond to a particular item. For example, a person might be giving a lengthy trip report including one statement identifying you. . . . got us all excited when he said . . . You recall that it was someone else who said that and you want to correct that person. It would be best to highlight that one sentence and reply to it, rather than including the entire report in your reply. It's just a waste of memory space to include the entire message in this reply. 5) USING ALL CAPS IN YOUR MESSAGE.ALL CAPS should be used very judiciously. In e-mail it is regarded as yelling. Unless you REALLY want to emphasize something, it is better to use *bold face*. If you do use ALL CAPS, reread your message and imagine yelling those words. That's how your message is coming across to the recipients. 6) Responding to a message with multiple responses. As best you can, say what you need to about a message in one response. Think about what you need to say before replying and incorporate everything you want to say in that response. If you think of something else that you might have wanted to say, perhaps it would be better to wait for the other person to respond first, then add the additional information. 7) Not proofreading your message: Despite built-in spell and grammar checkers, often misleading things creep into a message that the sender never intended. It is a good idea to always reread what you wrote to make sure what you're sending is what you intended to say. 8) Using acronyms not widely understood: In my messages to a lot of people in conjunction with the FSCSP, I use SR, TJ and MJ. Does everyone know what I'm talking about? It is rude to assume that all the recipients know the meaning of acronyms. It would be better for me to have said,
Re: [SWR] E-mail etiquette
How true. Didn't know I was SHOUTING with capitals. just used them to get your attention and make a point… However, I will refrain from them in the future……As for the emoticons they're cool….Maybe Fleming can find some with a hand sticking out of his plane, saying cool, or even a banner behind it….. Actually, the beer mugs say it all…… Carl….. On Jun 30, 2014, at 11:33 AM, Steve Peerman wrote: It looks like someone just figured out how to use emoticons (another pet peeve.) :-) Re: FSCSP --- Got to have some diversions some time . . . On Jun 30, 2014, at 11:20 AM, Stephen Fleming wrote: On Mon, Jun 30, 2014 at 9:26 AM, Steve Peerman gypca...@comcast.net wrote: Here are some of my pet peeves regarding e-mail: 1) Not responding to an e-mail message directed to you. The courteous thing to do when you get a message from someone directed to you is to respond in some fashion. It might be just, Thanks . . .. but at least the sender knows you saw his message. Of course, sometimes messages are sent to several recipients and your specific reply is not necessary, but it still might be the thoughtful thing to do. You're absolutely right. Message received. It appears you had a bit of down time to work on something other than the FSCSP? Thanks for the tips! Stephen Steve Peerman Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did. So throw off the bowlines, Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover. attributed to Mark Twain, but no record exists of his having written this. ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
texascavers Digest 30 Jun 2014 19:08:39 -0000 Issue 2001
texascavers Digest 30 Jun 2014 19:08:39 - Issue 2001 Topics (messages 23992 through 23996): Re: Positive Cave Story on the News 23992 by: Jacqueline Thomas 23993 by: David The Son Doong Cave in Vietnam is open for business 23994 by: Lee H. Skinner Macro wildflower photos from Lost Oasis Cave Preserve 23995 by: Chris Vreeland 23996 by: Julie Jenkins Administrivia: To subscribe to the digest, e-mail: texascavers-digest-subscr...@texascavers.com To unsubscribe from the digest, e-mail: texascavers-digest-unsubscr...@texascavers.com To post to the list, e-mail: texascavers@texascavers.com -- ---BeginMessage--- Very well done news segment. Will you let us know what is decided about the development? Jacqui On Jun 25, 2014, at 7:17 PM, Justin Leigh Shaw wrote: Watch the Video, the text is truncated. The first 8 seconds might well be the most positive cave spiel I've ever heard a TV news reporter give. Battle to protect cave heads to City Council http://wp.me/p4ySvf-9AG I think KXAN deserves some props for this piece. -- Justin Leigh Shaw jus...@oztotl.net 512-797-4734 Box 40056 Austin, TX 78704 we need to start using our collective intelligence in a creative, clear and coherent manor - John Trudell ---End Message--- ---BeginMessage--- Do caves really cover 20 % of Texas ?Or did I misunderstand that statistic ? Had any Austin cavers explored this cave prior to the homeowner finding it ?Is it listed in the Caves of Travis County ? Has anybody been pack to push it, or do a dye-trace ? I can see the developer rolling their eyes, and saying to themselves, I can get a cement truck out here in an hour to fill that. On a personal note ( hit delete button now ), I worked for David Weekley homes for one year in their drafting department.It was one of the worst jobs I ever had, partly because my supervisor was the biggest pr**k, I have every worked under. However, DW did throw a nice Christmas party. He invited us once out to his mediocre lake house to spend the night and go swimming on Lake Conroe. [ but this required being forced to participate in his Japanese work-psychology activity games designed to weed out people like me ]. That was 1990 ( I think ). He allegedly lived down the street, from Farrah Fawcett.They were building crappy homes then, and I mentioned that to my boss's boss in an email that I broadcasted to the entire company ( then about 40 people ). I do not know why, but they did not appreciate my constructive criticism and rudely showed me to the front door, just one day, before my 401k was vested. They were not impressed at all at my very clever way to broadcast the email, using AutoCAD at the messenger, as the company had no such email system at the time. Eventually, they took all of my advice. I occasionally go in their new model homes, and say to myself, it is about frickin time, you added that feature. I am strongly opposed to the common use of oriented strand board, and believe all that glue is about the same as living in a mobile home. I think every builder, uses it now, but at least it is recyclable, and is made from wood chips that otherwise, might just end up in the landfill.If I were rich, I would never live in a home were the walls were constructed entirely of OSB. I feel, being exposed to those very tiny minute particles in the air day after day for 60 years, might have some negative health effect that is avoidable. ---End Message--- ---BeginMessage--- Today's cave news from the media: News story with great photos: http://tinyurl.com/kar5qwq Son Doong Cave's website: http://tinyurl.com/9mdrl67 Lee Skinner ---End Message--- ---BeginMessage--- Marginally cave-related: On 1 May 2014 I met a school group at the preserve for an educational tour of Lost Oasis Cave, and there was a profusion of blooming things all over the property, so I went back 2 days later with my tripod macro lens got some better shots. It's part of my Ongoing Incomplete, Unscientific Autodidactical Survey Of The Various Botanical Things That Grow At Lost Oasis Research Program, or OIUASOTVBTTGALORP for short, of course. https://www.flickr.com/photos/cvreeland/sets/72157645019867769/ Chris---End Message--- ---BeginMessage--- Nice photos, Chris. In all my years of managing LO, I have seem so many beautiful blooming and prickly things. Thanks for the wonderful snippet of Springtime Austin. On Jun 29, 2014, at 5:49 PM, Chris Vreeland cvreel...@austin.rr.com wrote: Marginally cave-related: On 1 May 2014 I met a school group at the preserve for an educational tour of Lost Oasis Cave, and there was a profusion of blooming things all over the property, so I went back 2 days later with my tripod macro lens got some better shots. It's part of my Ongoing
[SWR] FOIA Question
Hi All, Just wondering ... how will the information received from BLM become available to those that are interested in looking at it? ... no agenda here, just wondering. thanks Ray___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
Re: [SWR] FOIA Question
Ray and all, This is a very good question. I would like an answer as well please. Karen From: Ray Keeler rckee...@cox.net To: Mailing List for SWR s...@caver.net Sent: Monday, June 30, 2014 3:16 PM Subject: [SWR] FOIA Question Hi All, Just wondering ... how will the information received from BLM become available to those that are interested in looking at it? ... no agenda here, just wondering. thanks Ray ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
Re: [SWR] FOIA Question
On 06/30/2014 15:16, Ray Keeler wrote: Hi All, Just wondering ... how will the information received from BLM become available to those that are interested in looking at it? ... no agenda here, just wondering. thanks Ray Ray (and all): Everything related to this process will be posted to or linked at http://caves.org/region/swr/FOIA.html Presently, there is a copy of the FOIA request and the initial BLM response. Stephen Fleming SWR WNS Liaison ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
[Texascavers] Fwd: Delivery Status Notification (Failure)
Sent from my iPhone Begin forwarded message: From: Mail Delivery Subsystem mailer-dae...@googlemail.com Date: June 30, 2014 at 2:06:51 AM CDT To: fritz...@gmail.com Subject: Delivery Status Notification (Failure) Delivery to the following recipient failed permanently: texasca...@texascaver.com Technical details of permanent failure: DNS Error: DNS server returned general failure - Original message - DKIM-Signature: v=1; a=rsa-sha256; c=relaxed/relaxed; d=gmail.com; s=20120113; h=from:content-type:content-transfer-encoding:mime-version:subject :message-id:date:references:to; bh=0DI6oBuZK7tb5e/dzlUYxNMald4jDpvVpHAq4EdUPIM=; b=BhXMXm9ZE09YKwSayfCOSS0AxYn/MabGM/UJ4GIrYsRm0M/u+c1CG+Vp+sI+Puizuy R10WbEicgnkiZwVob4i6us/MkbQOk5Nl+5jmQvEpUsZnw5zBdSd9B8GZeX0lu3GSSLR6 gaMdJ4RSQYObSFXOuGMfjWQ5AqAwWDxN3yxQOD2AIJEYYpO6e6hLPMSoXcvfrxndD73Q bEnQNfsHiGDAQLxIObpaSnms8Ysgo85vzaTp0p6X9i/RoPyt8z83T9n9nz8RcUBJZOeg bV6epOSiqpcp16Y08XqOH/7ZZG/AK/JRlb+xdXanZZISddJ6R4XIz66m7RF0JcBwJmAZ Ej2A== X-Received: by 10.182.214.98 with SMTP id nz2mr20591004obc.62.1403843482957; Thu, 26 Jun 2014 21:31:22 -0700 (PDT) Return-Path: fritz...@gmail.com Received: from [10.180.34.115] ([107.107.186.77]) by mx.google.com with ESMTPSA id x5sm32143679oei.16.2014.06.26.21.31.20 for multiple recipients (version=TLSv1 cipher=ECDHE-RSA-RC4-SHA bits=128/128); Thu, 26 Jun 2014 21:31:21 -0700 (PDT) From: Fritz Holt fritz...@gmail.com Content-Type: multipart/alternative; boundary=Apple-Mail-56815C69-06B4-454E-AC9C-5C80D0E8DC5D Content-Transfer-Encoding: 7bit Mime-Version: 1.0 (1.0) Subject: Fwd: Check out 36 Nature Photos That Prove Texas Is Not Just Tumbleweeds Message-Id: b8f70754-e5c2-4775-bc01-0bd803f01...@gmail.com Date: Thu, 26 Jun 2014 23:31:20 -0500 References: 222d6.70bb5302.40dad...@aol.com To: Mandy Holt geekazoidman...@hotmail.com, Jenny Holt jhol...@gmail.com, texasca...@texascaver.com X-Mailer: iPhone Mail (11D167) I'm proud to be a native Texan and love all of it. Fritz Sent from my iPhone Begin forwarded message: From: kittymr...@aol.com Date: June 24, 2014 at 8:20:57 AM CDT To: sfbru...@att.net, gracieterr...@sbcglobal.net, fritz...@gmail.com, sophia.la...@gmail.com, kol...@industryinet.com Subject: Check out 36 Nature Photos That Prove Texas Is Not Just Tumbleweeds Click here: 36 Nature Photos That Prove Texas Is Not Just Tumbleweeds
[SWR] E-mail etiquette
This all I can think of at the moment. Perhaps others have pet = e-mail peeves that they would like to bring up? Of course none of us = are guilty of any of these things! It is always someone else that does = all this. :-) Steve Peerman I surely do have pet peeves. By far the biggest issue for me is multipart MIME-encoded e-mail, which is the great majority I see nowadays- -indeed, virtually everything on this forum is like that now. Most people may not even know they are doing it; it seems to be the default for most modern e-mailers, and is hidden from the writer. But I wish everyone would set their mail program to send the message body as plain ASCII text, reserving encoding for attachments. I use a simple mail program that doesn't create or display colors, fonts, emoticons, etc.; encoding for that only makes most of the message show as annoying textual garbage. I archive most of my e-mail, so I feel obliged to manually strip as much of that garbage as possible, to keep the archive compact and equally readable on any platform. I'd rather not have to waste all that time editing. As for e-mail content: when responding in a thread, don't just let your mailer auto-append the entire past series that led up to your new contribution. That bloats the messages until they can needlessly grow pages long. Nobody needs all that multiple repetition. Instead, select and quote the relevant passage at the top, then follow it with your response, and do that throughout your message, so the order makes sense and constitutes a logical, compact exchange, focused on the particular points you want to address. That has always been proper Usenet newsgroup etiquette, and it makes just as much sense in e-mail. Stephen Fleming is one of the best writers of well-structured messages in this group. Another point: if you send multiple attachments, please pack them into a .ZIP file before attaching. It simplifies downloading and storage. Maybe all this makes me sound like an old fogy who doesn't want to upgrade my practices. Indeed, I don't want to. When I started using e- mail in 1992, I regarded it as just an easier, more versatile, compact, digitally-searchable replacement for typing on paper. That is what I still want it to be. All the fancy bells and whistles that programmers have tacked onto e-mail just complicate the communications needlessly. --Donald ___ SWR mailing list s...@caver.net http://lists.caver.net/cgi-bin/mailman/listinfo/swr ___ This list is provided free as a courtesy of CAVERNET
