Re:[acupa-l] Policy on BOT Agendas

[Bartlett, Deborah]

Meredith,

You may find guidelines and procedures for submittal of agenda items in Article 
II of our Board of Regents' Bylaws at:
https://regents.wsu.edu/bylaws/article2.html

Hope this helps --
Deb
-

Deb Bartlett
Director
Office of Procedures, Records, and Forms
Washington State University
Pullman, WA 99164-1225
509-335-2004


From: Meredith Canady 
Reply-To: Association of College and University Policy Administrators 

Date: Monday, August 7, 2017 at 12:54 PM
Subject: Policy on BOT Agendas

Good afternoon,

I am curious if anyone has a policy on the Board of Trustees agenda, or how to 
get an item on the agenda. If anyone has an example, I would love to see it!


Thanks in advance!

Meredith

Meredith Canady, J.D., CCEP
Deputy Compliance Officer
Coastal Carolina University
Singleton 210
P.O. Box 261954 | Conway, SC 29528
o: (843) 349-6984 | m: (843) 421-7285
mbcan...@coastal.edu
[ogo]

Input. Learner. Intellection. Restorative. Individualization.



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RE:[acupa-l] Policy on BOT Agendas

[Meeks, Donna W.]

Hi Meredith,

The following Board policy speaks most directly to the process for developing 
Board meeting agendas:

Board of Visitors Meeting Scheduling and Procedures
http://www.odu.edu/content/dam/odu/offices/bov/policies/1100/BOV1107.pdf

The following policies provide related information:

Communications with the Board of Visitors
http://www.odu.edu/content/dam/odu/offices/bov/policies/1100/BOV1102.pdf

Representation to the Board of Visitors
http://www.odu.edu/content/dam/odu/offices/bov/policies/1100/BOV1104.pdf

Donna


Donna W. Meeks
Old Dominion University
University Policy Manager and
Executive Secretary to the Board of Visitors
2010E Koch Hall
Norfolk, VA  23529
757-683-3072 / FAX 757-683-5679
dme...@odu.edu
http://www.odu.edu/bov
http://www.odu.edu/policy/university

From: bounce-121706988-56848...@list.cornell.edu 
[mailto:bounce-121706988-56848...@list.cornell.edu] On Behalf Of Meredith Canady
Sent: Monday, August 07, 2017 3:55 PM
To: Association of College and University Policy Administrators 

Subject: [acupa-l] Policy on BOT Agendas

Good afternoon,

I am curious if anyone has a policy on the Board of Trustees agenda, or how to 
get an item on the agenda. If anyone has an example, I would love to see it!


Thanks in advance!

Meredith

Meredith Canady, J.D., CCEP
Deputy Compliance Officer
Coastal Carolina University
Singleton 210
P.O. Box 261954 | Conway, SC 29528
o: (843) 349-6984 | m: (843) 421-7285
mbcan...@coastal.edu
[logo]

Input. Learner. Intellection. Restorative. Individualization.



Confidentiality Notice
This message is intended exclusively for the individual or entity to which it 
is addressed. This communication may contain information that is proprietary, 
privileged, confidential or otherwise legally exempt from disclosure. If you 
are not the named addressee, you are not authorized to read, print, retain, 
copy or disseminate this message or any part of it. If you have received this 
message in error, please notify the sender immediately by reply to this email 
and delete all copies of this message.





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Re: [acupa-l] Policy on BOT Agendas

[Pamina Deutsch]

Hi Meredith,

I’m not sure if you’re interested in how the public puts items on the governing 
board’s agendas or how the governing board creates its own agendas, but hope 
the following information is useful to you.

The University of New Mexico’s Regents’ policy on the Structure of the Board of 
Regents discusses 
Board agendas in several contexts, in connection with standing committees of 
the Board, consent agendas of the Board, and agendas for full Board meetings:

Standing Committees of the Full Board
Each standing committee shall have a designated vice-chair responsible for 
assisting the chair of the committee. The chair of each committee shall be 
responsible for preparing the agenda for the committee meetings, in 
consultation with the University President and the President of the Board of 
Regents. The University President may submit agenda items for the committee to 
the President of the Board of Regents and the chair of the committee. All 
action items for the Board of Regents are typically first reviewed by a 
standing committee.

Consent Agenda Matters
Certain matters, or categories of matters, may be referred by the Board of 
Regents for discussion and recommendation by a standing committee and 
thereafter placed on the Board of Regents' consent agenda for approval by the 
Board of Regents without further discussion. All matters, or categories of 
matters, within the subject matters regularly assigned to a standing committee 
shall be deemed to have been referred by the Board to that standing committee. 
Any member of the Board of Regents shall have the right, upon request, to 
remove any item from the Board's consent agenda and place the item on the 
Board's regular agenda for discussion.

Agenda for Meetings
Items are typically considered by the appropriate Board of Regents' committee 
before going to the full Board of Regents.  The University President is 
responsible for preparation of the written agenda for Board of Regents 
meetings; the President consults with the President of the Board of Regents 
about each agenda. Copies of the agenda are distributed to the Regents, the 
University President, other administrators, representatives of the news media, 
other interested parties, and posted on the University's website.
Additions to the agenda may not be made less than 72 hours prior to the 
meeting, except in the case of an emergency as defined in the Open Meetings 
Act. The Board of Regents will consider such emergency changes to the agenda at 
the beginning of each meeting, but once the Board of Regents formally approves 
the agenda, it will be followed.
Persons or groups wishing to place an item on the agenda of the Board of 
Regents, whether for possible Board of Regents action or for purposes of 
addressing the Board of Regents about an item, must submit a letter to that 
effect to the President of the Board of Regents via the University President 
not less than four working days prior to the scheduled meeting.  Final 
decisions to place items on the agenda or to refer items to committee will be 
rendered by the President of the Board of Regents after consultation with the 
University President.


Also, in case it’s useful, the University has a Regents’ Policy on Public 
Notice of Regents’ 
Meetings, which 
allows the public to comment on agenda items:

8. Agendas
A copy of the agenda for each regular and special meeting of the Board of 
Regents will be available at least seventy-two (72) hours prior to the meeting 
(and the notice of the meeting shall so state) and will be placed on the 
regents.unm.edu website. Except for emergency matters, 
the Board shall take action only on items appearing on the agenda.

9. Public Input at Meetings
An opportunity for public input regarding agenda items shall be provided at 
each regular meeting during Board consideration of the agenda item in question. 
The Board President shall determine the length of time to be allowed for public 
input for each agenda item, the sequence in which individuals may address the 
Board, and the length of time that will be allowed for each person to address 
the Board. The Board President may request that a group designate a 
spokesperson.

Good luck with developing your policy!

Pamina
___
[cid:image001.png@01D30F93.EE0FD320]
Pamina M. Deutsch
University Policy and Administrative Planning Director
UNM Policy Office, 114B Scholes Hall
MSC05 3357
1 University of New Mexico
Albuquerque, NM 87131-0001
Tel. 505.277-2069
Web. http://policy.unm.edu

From:  on behalf of Meredith Canady 

Reply-To: Association of College and University Policy Administrators 

Date: Monday, August 7, 2017 at 1:54 PM
To: Association of College 

Re: [acupa-l] Policy on BOT Agendas

[Theresa Rowe]

Ours is a process not a policy.  The process is printed on every board
agenda:
*Rules for Addressing the Board*.  Any person wishing to address the Board
of Trustees at a formal session must submit a written request to the Office
of the Board of Trustees prior to the formal session or to a representative
of the Office of the Board of Trustees at the formal session, that includes
the person’s name and the subject matter the person wishes to address.  The
Board of Trustees generally limits the length of time that a person may
address the Board of Trustees to two (2) minutes, and will designate the
time for public participation during a certain part of the agenda.

___


Other than that, the agenda is made up of items that require board approval.

Theresa

Theresa Rowe
Chief Information Officer
Oakland University


On Mon, Aug 7, 2017 at 3:54 PM, Meredith Canady 
wrote:

> Good afternoon,
>
>
>
> I am curious if anyone has a policy on the Board of Trustees agenda, or
> how to get an item on the agenda. If anyone has an example, I would love to
> see it!
>
>
>
>
>
> Thanks in advance!
>
>
>
> Meredith
>
>
>
> *Meredith Canady, J.D., CCEP*
>
> Deputy Compliance Officer
>
> Coastal Carolina University
>
> Singleton 210
>
> P.O. Box 261954 | Conway, SC 29528
>
> o: (843) 349-6984 | m: (843) 421-7285
>
> mbcan...@coastal.edu
>
> *[image: logo]* 
>
>
>
> *Input. Learner. Intellection. Restorative. Individualization. *
>
>
>
>
>
>
>
> *Confidentiality Notice*
> This message is intended exclusively for the individual or entity to which
> it is addressed. This communication may contain information that is
> proprietary, privileged, confidential or otherwise legally exempt from
> disclosure. If you are not the named addressee, you are not authorized to
> read, print, retain, copy or disseminate this message or any part of it. If
> you have received this message in error, please notify the sender
> immediately by reply to this email and delete all copies of this message.
>
>
>
>
>
>
>
> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
> distribute your message to the *ENTIRE list of members*. To send a
> message privately, reply directly to the individual who sent the message
> (their e-mail address appears in the "From" line of their original e-mail).
>
> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
> Adams at j 
> a...@cornell.edu
>  or
> 607-255-8279.
>
>

Re: [acupa-l] Policy on BOT Agendas

[Michele Gross]

Hi Meredith,
You'll find all the information you need on the U of M Board of Regents
process (agenda, etc.) at their site. To get something on the agenda, one
contacts the Board Office Staff.

https://regents.umn.edu/

Michele

On Mon, Aug 7, 2017 at 2:54 PM, Meredith Canady 
wrote:

> Good afternoon,
>
>
>
> I am curious if anyone has a policy on the Board of Trustees agenda, or
> how to get an item on the agenda. If anyone has an example, I would love to
> see it!
>
>
>
>
>
> Thanks in advance!
>
>
>
> Meredith
>
>
>
> *Meredith Canady, J.D., CCEP*
>
> Deputy Compliance Officer
>
> Coastal Carolina University
>
> Singleton 210
>
> P.O. Box 261954 | Conway, SC 29528
>
> o: (843) 349-6984 | m: (843) 421-7285
>
> mbcan...@coastal.edu
>
> *[image: logo]* 
>
>
>
> *Input. Learner. Intellection. Restorative. Individualization. *
>
>
>
>
>
>
>
> *Confidentiality Notice*
> This message is intended exclusively for the individual or entity to which
> it is addressed. This communication may contain information that is
> proprietary, privileged, confidential or otherwise legally exempt from
> disclosure. If you are not the named addressee, you are not authorized to
> read, print, retain, copy or disseminate this message or any part of it. If
> you have received this message in error, please notify the sender
> immediately by reply to this email and delete all copies of this message.
>
>
>
>
>
>
>
> *Replying to Messages:* Replying (using Reply) to an ACUPA-L e-mail will
> distribute your message to the *ENTIRE list of members*. To send a
> message privately, reply directly to the individual who sent the message
> (their e-mail address appears in the "From" line of their original e-mail).
>
> *To Unsubscribe or for questions about the ACUPA e-list,* Contact Joshua
> Adams at j 
> a...@cornell.edu
>  or
> 607-255-8279 <(607)%20255-8279>.
>
>


-- 
Michele Gross, Director
Policy Program
University of Minnesota
356-1 McNamara, 200 Oak street
Minneapolis, MN  55454
612-624-8081

http://policy.umn.edu/