Re: [Archivesspace_Users_Group] harvesting project planning
I would love information on this as well. Thanks, Andrea On Tue, Dec 10, 2019, 12:18 PM Noah Geraci wrote: > Hi all, > > > > My library is looking at setting up OAI-PMH harvesting from ArchivesSpace > to Primo and WorldCat. Currently, a cataloger uses the ArchivesSpace > MARCXML export as a starting point to manually create and maintain a MARC > record for each collection in WorldCat and Alma. We'd like to move away > from this for greater efficiency and data consistency. > > > > Previous conversations on this list about harvesting logistics have been > really helpful, but if you've undertaken similar projects, I'd be curious > to talk a bit about the bigger picture. Were there any unexpected or > particularly tricky challenges/side effects in moving from a cataloging > approach to a harvesting approach? Also curious about experiences with > WorldCat Digital Collection Gateway beyond the initial setup. Since it > looks like its main scope is harvesting open access digital content, are > there any issues with using it to harvest resource records for non-digital > archival collections? > > > > Thank you! > > Noah > > > > -- > > Noah Geraci > > Digital Assets Metadata Librarian > > > > *UC**R *| Library > > P.O. Box 5900 > > Orbach Library, Room G46 > > Riverside, CA 92517-5900 > > > > (951) 827-2814 | noah.ger...@ucr.edu > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Top Containers for volumes
Can they be identified as children/grandchildren under the instance field in the resource as archival objects? I would be interested in hearing feedback regarding this as well. Andrea On Wed, Feb 13, 2019 at 9:53 AM Hilton, Adrien wrote: > Hi, > > > > I’m in the process of retrospectively adding top containers to all of our > 800,000+ archival objects. A large number of our collections are in volume > format, housed on shelves as is, not in boxes. I’m wondering how folks are > handling these types of “containers” in AS. > > > > Just for an example, the Jared Sparks papers consists of 10 individual > volumes, which if these were boxes, of course would be Boxes 1-10. However, > the material is a two part series, each consisting of 5 volumes each and > referred to on spines as volumes 1-5 (1st series) and another volumes 1-5 > (2nd series). I’m disinclined to give them top containers Volumes 1-10 > and I don’t want to have two Volume 1 Top Containers in the same > collection. Any advise on how to make this clear to users and manageable on > the back end? > > > > Thanks in advance, > > Adrien > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] ArchivesSpace: OAI Harvest to OCLC
I'd be interested as well... Thank you, Andrea On Thu, Feb 7, 2019 at 3:35 PM Robin Fay wrote: > I am interested in this information also. > Thanks. > Robin Fay > > On Thu, Feb 7, 2019 at 3:23 PM Hughes ll, Rex wrote: > >> Hello, >> >> Our institution has been working on ArchivesSpace implementation and >> legacy record updates. While we should be able to harvest records for our >> Ex Libris Primo discovery layer, thus allowing patrons to find >> ArchivesSpace records in Primo, we still have to determine the best method >> for harvesting records from ArchivesSpace for inclusion in OCLC WorldCat >> (Z39.50, MarcEdit OAI, etc.). >> >> If your institution harvests ArchivesSpace records to OCLC >> Connexion/WorldCat, would you be willing to share your workflow or direct >> us to external resources regarding this process? >> >> Thank you in advance for your feedback! >> >> >> Sincerely, >> >> Rex Hughes >> Metadata and Cataloging Librarian >> North Dakota State University Libraries >> >> ___ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group@lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] template for rapid data entry
Yes! Thank you so much. Andrea On Wed, Feb 6, 2019 at 2:42 PM Bowers, Kate A. wrote: > Do you mean to import archival objects to an existing resource? If so, I > think you are looking for this: > > https://github.com/harvard-library/aspace-import-excel > > > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of > *Belair, > Andrea > *Sent:* Wednesday, February 06, 2019 1:56 PM > *To:* archivesspace_users_group@lyralists.lyrasis.org > *Subject:* [Archivesspace_Users_Group] template for rapid data entry > > > > Hello, > > Does anyone have a an Excel template that can be loaded via spreadsheet > into a collection? It would have to correspond to rapid data entry for the > "basic inventory" template. I want to use it for basic data entry that I > can upload to have a collection accessible by file level. > > Thanks so much, > Andrea > > > > -- > > Andrea Belair > > Archives and Special Collections Librarian > > Schaffer Library > > Union College > > 807 Union Street > > Schenectady, NY 12308 > > 518-388-6871 > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
[Archivesspace_Users_Group] template for rapid data entry
Hello, Does anyone have a an Excel template that can be loaded via spreadsheet into a collection? It would have to correspond to rapid data entry for the "basic inventory" template. I want to use it for basic data entry that I can upload to have a collection accessible by file level. Thanks so much, Andrea -- Andrea Belair Archives and Special Collections Librarian Schaffer Library Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] editing/adding series
Thank you so much, Alex. This is extremely helpful! Best, Andrea On Mon, Nov 5, 2018 at 2:17 PM Alexander Duryee wrote: > Andrea, > > If you're looking to declare the level of hierarchy in the RDE, you can do > so via the Level of Description column, which has a drop-down for Series, > Subseries, File, etc. > > If you're looking to add hierarchy to the RDE (e.g. a row for a series, > then rows for subseries/files under it), that's unfortunately impossible > via the RDE. The RDE can only create components at one level at a time, so > there's no way to create a series-level component and its children within a > single RDE session. There are methods to create many components within a > series via RDE (such as starting the RDE session from the series-level > component), but there's no way to do so all within one single session. > > Hope this helps, > --Alex > > > On Fri, Nov 2, 2018 at 3:35 PM, Belair, Andrea wrote: > >> Hello, >> I created a record and inputted via rapidentry at file level, and I'd >> like to go back and add a column or hierarchical level to indicate series. >> Is there a way to do this? I am not able to find it in my manual. >> Thank you so much, >> Andrea >> >> -- >> Andrea Belair >> Archives and Special Collections Librarian >> Union College >> 807 Union Street >> Schenectady, NY 12308 >> 518-388-6871 >> >> ___ >> Archivesspace_Users_Group mailing list >> Archivesspace_Users_Group@lyralists.lyrasis.org >> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group >> >> > > > -- > Alexander Duryee > Metadata Archivist > New York Public Library > (917)-229-9590 > alexanderdur...@nypl.org > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
[Archivesspace_Users_Group] editing/adding series
Hello, I created a record and inputted via rapidentry at file level, and I'd like to go back and add a column or hierarchical level to indicate series. Is there a way to do this? I am not able to find it in my manual. Thank you so much, Andrea -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Location reports in v.2.5.1
I would be interested in hearing this as well. Thanks, Andrea On Wed, Oct 31, 2018 at 2:57 PM Rachel Aileen Searcy wrote: > Hi everyone, > > We're about to upgrade to v.2.5.1 and in the course of testing the release > candidate, noticed some changes to the location holdings report. In > previous versions one could set more granular parameters to produce > location holdings reports for specific rooms or a range of locations, which > no longer seems to be possible in v.2.5.1. We found this useful, and we're > curious if other folks have explored solutions for producing these types of > reports, or for creating user-friendly reports that could be useful for > paging purposes. We encourage staff to look up locations up directly in the > system, but are also aware that people have different levels of comfort > doing so. > > Thanks, > > Rachel Searcy > Accessioning Archivist, Archival Collections Management > New York University Libraries > 212.998.2539 | rachel.sea...@nyu.edu > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Alma Integration
Hello, I'd be interested. I'm at Union College. Thanks, Andrea On Wed, Oct 31, 2018 at 9:45 AM Hilton, Adrien wrote: > Hi All, > > > > At Houghton Library, part of the Harvard Library, we too are interested in > ArchivesSpace/Alma integration. > > > > In terms of functionality for resource description, we looked a bit at the > Denver plug-in and like the type of data exchange it offers between the > ArchivesSpace resource record and the Alma Bib and Holdings records using > the MMS ID. We could also envision the exchange working the other way, > starting from the Alma record and looking to ArchivesSpace for a resource > record with that MMS ID (in a locally specified field), creating a resource > if non-existent or updating if existent. > > > > We would also like to think through subject and agent access points and > keeping those up-to-date in both systems (using URIs), and optimally, > up-to-date with the authority file (functionality that Alma currently > offers). > > > > Lastly, exchanging and maintaining container inventories and barcodes > (instances in ArchivesSpace and item records in Alma) across the systems is > another area of functionality we’d like to explore. > > > > We’d like to host a conference call for interested parties. Can folks > respond if they are interested in taking part? If there’s enough momentum, > I’ll send around a Doodle poll with some available times. > > > > Best wishes, > > Adrien, Susan, and Vernica > > Houghton Library > > > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> *On Behalf Of *Chad > Mills > *Sent:* Wednesday, October 24, 2018 2:30 PM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* Re: [Archivesspace_Users_Group] Alma Integration > > > > Hi all, > > > > Attached is the reference architecture and test/sample implementation > architecture we developed at Rutgers. We have not implemented this yet. > > > > Best, > > Chad > > > > *From:* Chad Mills > *Sent:* Friday, October 12, 2018 8:43 AM > *To:* Archivesspace Users Group < > archivesspace_users_group@lyralists.lyrasis.org> > *Subject:* RE: [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We are interested! At Rutgers earlier this year we developed a reference > architecture for our Special Collections. We tested the reference > architecture by creating an implementation architecture using Alma, Primo, > ArchiveSpace and a generic repository framework. In June we migrated to > Alma so we will be looking to integrate ArchiveSpace with Alma in the near > future using our the reference architecture as a blue print. I’ll see if I > can share that reference architecture with the group. > > > > Best, > > Chad > > > > - > Chad Mills > Digital Library Architect > Rutgers University Libraries > Phone: 848.932.5924 > Cell: 732.309.8538 > - > > > > > > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org [ > mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org > ] *On Behalf Of > *Megan > Firestone > *Sent:* Wednesday, October 10, 2018 1:34 PM > *To:* Archivesspace Users Group > *Subject:* [Archivesspace_Users_Group] Alma Integration > > > > Hi, > > > > We us Alma as our library ILS here, so we have been looking at the > possibility of integrating Alma and ArchivesSpace. I was curious if anyone > else is interested in this type of integration and if there is any work > being done? > > > > Thanks! > > Megan > > > -- > > Megan M. Firestone > Archivist and Public Services Librarian > Munday Library > St. Edward's University > 3001 S. Congress Ave. > Austin, TX 78704 > 512.428.1047 > ___ > Archivesspace_Users_Group mailing list > Archivesspace_Users_Group@lyralists.lyrasis.org > http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group > -- Andrea Belair Archives and Special Collections Librarian Union College 807 Union Street Schenectady, NY 12308 518-388-6871 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
