Re: [Archivesspace_Users_Group] Delay publishing resources
Hi, These are both great options-thank you! Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Herbert, Kate F Sent: Wednesday, March 8, 2023 8:19 AM To: Archivesspace Users Group Subject: [External] Re: [Archivesspace_Users_Group] Delay publishing resources You don't often get email from kate.f.herb...@maine.gov<mailto:kate.f.herb...@maine.gov>. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification> This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources. You can also do something similar using rights statements, maybe as Right Type Other than Donor. You can add a start and end date and then run a report (the custom reports have this option) by end date. This will also allow you to add notes. We use this to track records that have statutory confidentially which only last a period of time, or when records move from agency controlled to public. From: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> On Behalf Of Blake Carver Sent: Tuesday, March 7, 2023 7:22 PM To: Archivesspace Users Group mailto:archivesspace_users_group@lyralists.lyrasis.org>> Subject: Re: [Archivesspace_Users_Group] Delay publishing resources EXTERNAL: This email originated from outside of the State of Maine Mail System. Do not click links or open attachments unless you recognize the sender and know the content is safe. Maybe stick a date in a user defined field, call that "Publish After" and then run a report on that once a quarter and look for those dates? From: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> on behalf of McLaughlin, Brianna Jean mailto:brijm...@iu.edu>> Sent: Tuesday, March 7, 2023 4:27 PM To: 'Archivesspace_Users_Group@lyralists.lyrasis.org' mailto:archivesspace_users_group@lyralists.lyrasis.org>> Subject: [Archivesspace_Users_Group] Delay publishing resources Hi everyone, Sorry, I have been sending a lot of e-mails to this list lately! A collection manager at my institution asked if there was a way to delay publication in ArchivesSpace. We host many political papers, so those finding aids cannot be public until a certain date. I'm 99.9% positive that ArchivesSpace doesn't have this functionality, and I'm not sure how sustainable it would even be if it were possible. With that said, do any of you have workflows in place (in or outside of ArchivesSpace) to automate publishing finding aids for similar reasons? Thanks, Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Delay publishing resources
You can also do something similar using rights statements, maybe as Right Type Other than Donor. You can add a start and end date and then run a report (the custom reports have this option) by end date. This will also allow you to add notes. We use this to track records that have statutory confidentially which only last a period of time, or when records move from agency controlled to public. From: archivesspace_users_group-boun...@lyralists.lyrasis.org On Behalf Of Blake Carver Sent: Tuesday, March 7, 2023 7:22 PM To: Archivesspace Users Group Subject: Re: [Archivesspace_Users_Group] Delay publishing resources EXTERNAL: This email originated from outside of the State of Maine Mail System. Do not click links or open attachments unless you recognize the sender and know the content is safe. Maybe stick a date in a user defined field, call that "Publish After" and then run a report on that once a quarter and look for those dates? From: archivesspace_users_group-boun...@lyralists.lyrasis.org<mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org> mailto:archivesspace_users_group-boun...@lyralists.lyrasis.org>> on behalf of McLaughlin, Brianna Jean mailto:brijm...@iu.edu>> Sent: Tuesday, March 7, 2023 4:27 PM To: 'Archivesspace_Users_Group@lyralists.lyrasis.org' mailto:archivesspace_users_group@lyralists.lyrasis.org>> Subject: [Archivesspace_Users_Group] Delay publishing resources Hi everyone, Sorry, I have been sending a lot of e-mails to this list lately! A collection manager at my institution asked if there was a way to delay publication in ArchivesSpace. We host many political papers, so those finding aids cannot be public until a certain date. I'm 99.9% positive that ArchivesSpace doesn't have this functionality, and I'm not sure how sustainable it would even be if it were possible. With that said, do any of you have workflows in place (in or outside of ArchivesSpace) to automate publishing finding aids for similar reasons? Thanks, Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
Re: [Archivesspace_Users_Group] Delay publishing resources
Maybe stick a date in a user defined field, call that "Publish After" and then run a report on that once a quarter and look for those dates? From: archivesspace_users_group-boun...@lyralists.lyrasis.org on behalf of McLaughlin, Brianna Jean Sent: Tuesday, March 7, 2023 4:27 PM To: 'Archivesspace_Users_Group@lyralists.lyrasis.org' Subject: [Archivesspace_Users_Group] Delay publishing resources Hi everyone, Sorry, I have been sending a lot of e-mails to this list lately! A collection manager at my institution asked if there was a way to delay publication in ArchivesSpace. We host many political papers, so those finding aids cannot be public until a certain date. I’m 99.9% positive that ArchivesSpace doesn’t have this functionality, and I’m not sure how sustainable it would even be if it were possible. With that said, do any of you have workflows in place (in or outside of ArchivesSpace) to automate publishing finding aids for similar reasons? Thanks, Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
[Archivesspace_Users_Group] Delay publishing resources
Hi everyone, Sorry, I have been sending a lot of e-mails to this list lately! A collection manager at my institution asked if there was a way to delay publication in ArchivesSpace. We host many political papers, so those finding aids cannot be public until a certain date. I'm 99.9% positive that ArchivesSpace doesn't have this functionality, and I'm not sure how sustainable it would even be if it were possible. With that said, do any of you have workflows in place (in or outside of ArchivesSpace) to automate publishing finding aids for similar reasons? Thanks, Bri McLaughlin, she/her/hers Visiting Metadata Services Librarian Indiana University 812-856-3321 ___ Archivesspace_Users_Group mailing list Archivesspace_Users_Group@lyralists.lyrasis.org http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
