[Archivesspace_Users_Group] External authority control in AS

Dear ArchivesSpace community, Here at Columbia we are in the process of migrating our archival description to ArchivesSpace. Until now, the record-of-record has been a collection-level library catalog record. These records undergo regular authority control along with the rest of the catalog. We p

[Archivesspace_Users_Group] API security

Dear AS Community, We are trying to make our AS instance secure before moving into production, and we are curious how institutions are securing their API. Right now, our calls are limited by IP range, and most (but not all for some reason) calls require authentication. Basically, we are looking

[Archivesspace_Users_Group] Syntax for merge_requests API call

Hi all, I'm trying to use the API to POST a merge request[1]. The documentation is missing an example of what is actually posted. Before I dig too much deeper, does anyone know the syntax for the POST? Is it the entire JSON objects of the target and victim, in an array? Just the URIs? Something e

Re: [Archivesspace_Users_Group] Syntax for merge_requests API call

be pretty useful in > reverse-engineering API calls: > https://github.com/archivesspace/archivesspace/tree/master/common/schemas > > Hillel > > On 6/7/18, 9:24 AM, "archivesspace_users_group-boun...@lyralists.lyrasis.org > on behalf of Kevin W. Schlottmann" >

Re: [Archivesspace_Users_Group] MARCxml importer

Hi Adrien, We recently imported our collection-level MARC records into AS. Lyrasis was contracted to do the import. They were able to make our requested custom tweaks to the MARC importer fairly easily, and I'd agree that that will likely be best solution for you. Unfortunately, I don't know how

[Archivesspace_Users_Group] MARC import issue - reordering family/corporate creators

Hi all, We found what appears to be an import bug, and I'm curious to hear if anyone else has encountered this before reporting it. When importing MARC records as resources where 1) the primary creator is in a 110 field (family or corporate name) and 2) there are additional personal name creators

[Archivesspace_Users_Group] Linked agent relator table broken in MARC export?

Hi all, We've noticed recently (post-version 2.5 upgrade to our hosted instance) that our linked agent relators are not exporting into MARC correctly. Instead of a subfield e "collector" we are getting a subfield 4 "translation missing: en.enumerations.linked_agent_archival_record_relators.collect

[Archivesspace_Users_Group] Maximum finding aid size

Hi all, Does anyone have a sense of where the size limitations are in ArchivesSpace? We have some very large finding aids (10+ MB EAD) that we hope to import, manage, and publish using AS. I would image that other institutions have large finding aids, and I'm curious to know what issues we might

Re: [Archivesspace_Users_Group] Maximum finding aid size

size. > i.e. creating a very large bioghist or other note is still only creating a > single object > and is probably a single MySQL operation, while turning a long list of agent > names into > agent records and linking them to the resource is many operations. > > > —

Re: [Archivesspace_Users_Group] Maximum finding aid size

.5.0). Some very early versions > were unacceptably slow. ) > > > I think the primary overhead is in creating objects, more than the EAD > parsing, so it probably scales by some other order of complexity rather > than just text size. > i.e. creating a very large bioghist or oth

[Archivesspace_Users_Group] Collection-level EAD records in OAI feed based on child record updates

Hi all, We are investigating a few different ways to use the OAI feed for our nightly EAD publication. We've noticed in testing that when a child component is updated, the collection-level parent does not appear in the OAI feed. Does anyone know if it is possible to have parent timestamps update b

Re: [Archivesspace_Users_Group] Collection-level EAD records in OAI feed based on child record updates

Awesome! Thanks, Steve and Mark. On Wed, Nov 28, 2018 at 12:56 PM Majewski, Steven Dennis (sdm7g) wrote: > > > This feature should be in the next release (thanks to Mark Cooper! ): > > https://github.com/archivesspace/archivesspace/pull/1374 > > > > > On Nov

[Archivesspace_Users_Group] Language data in 2.7.0 not exporting to EAD

Hi all, We're testing 2.7.0 on our hosted dev instance, and we noticed that in the EAD export, the language of materials information (neither the encoded data nor the language note) is coming through in the EAD export. Is anyone else experiencing this? The MARC export appears to be work fine (008

Re: [Archivesspace_Users_Group] Help using AS Restful API to query

Hi Steve, I'm a little late to this thread, but I wanted to note that depending on your exact use case, the built-in OAI-PMH endpoint might be useful. You can specify the exact time range of modified times desired; choose MARC, EAD, or DC (all in XML though); set whether the entire record is down

Re: [Archivesspace_Users_Group] importing EAD files

Steve wrote: "I was looking for the EAD Import/Export mappings file online, but couldn’t find where the links to it have been moved in Wiki. That document would help with seeing the mappings between EAD elements and ASpace JSON schema values." The mappings documents are found here (scroll down): h

Re: [Archivesspace_Users_Group] ArchivesSpace API questions

Hi Alan, We faced a similar issue during our EAD migration. We decided to create the most-updated copy of the record externally to AS by combining legacy records, deleting the AS record, and re-importing. We matched on the bibliographic ID, which is a stable unique identifier in the metadata in e

Re: [Archivesspace_Users_Group] Stripping out creator field in MARC XML

Hi Matthew, The first thing I check when the creator is missing in an export is whether the corresponding Agent record is set to Publish=True. In my experience that's usually the problem. Kevin On Mon, Mar 16, 2020 at 2:35 PM Matthew Revitt wrote: > Hi all, > > Has anyone else had an issue wit

[Archivesspace_Users_Group] OAI harvesting issue

Dear AS List, We rely on the OAI feed to pipe updated records to various places, on a nightly basis. We recently came across some odd behavior that we are hoping list members might have some suggestions. We have a few resource records that have been recently updated, show the correct updated tim

Re: [Archivesspace_Users_Group] ArchivesSpace and OCLC Digital Gateway

Dear Michelle, I think you are looking for something along the lines of an automatically generated URL being included in the export. While this may not be exactly that, I share our setup, because we also need URLs published via OAI. For legacy reasons Columbia has a wide range of URLs that lead

[Archivesspace_Users_Group] MARC importer to handle URLs in 555 and 856 fields?

Hi all, The metadata standards subgroup of the Technical Advisory Council (TAC) has been reviewing the published mappings for the MARCXML resource importer. One question that came up in our discussion was the handling of URLs in the MARC 555 and 856 $u subfields. Both of these fields use the subfi

Re: [Archivesspace_Users_Group] Mrs. Husband's Name / updates in our ArchivesSpace database

Hi all, As an alternative to direct database access to run these sorts of queries, one could download the data as EAD, load it into a local XML database such as BaseX, and run queries using xquery there. (I wrote a couple of quick queries and posted them here: https://gist.github.com/kschlottmann

Re: [Archivesspace_Users_Group] Mrs. Husband's Name / updates in our ArchivesSpace database

t; I’ve been meaning to update for quite some time. In that case, though, my > thought was just to add a new agent heading for > http://id.loc.gov/authorities/names/no93005770, which I hope would make > it clear what’s going on / not also require updating folder labels and the > like…

[Archivesspace_Users_Group] Duplicated fields in resources bug?

Hi all, We are chasing an odd bug where certain fields are being inadvertently duplicated by AS when some other edit action is taken on the resource record. The fields being duplicated are language notes, extent notes, and date notes at the resource-level. We are unable to replicate the bug rel

Re: [Archivesspace_Users_Group] Duplicated fields in resources bug?

e could not determine what might have caused it. > > Dan > > On Mon, Jun 1, 2020 at 2:27 PM Kevin W. Schlottmann > wrote: > >> Hi all, >> >> We are chasing an odd bug where certain fields are being inadvertently >> duplicated by AS when some other edit actio

Re: [Archivesspace_Users_Group] Duplicated fields in resources bug?

they're generated for you, so could be an unrelated bug. > > Andrew. > > > On 02/06/2020 17:48, Kevin W. Schlottmann wrote: > > Thanks Dan. I'm glad (I guess?) to hear that it's not unique to our > instance. > > On Mon, Jun 1, 2020 at 2:52 PM Daniel Mich

[Archivesspace_Users_Group] Non ISO 639-2b languages?

Dear List, As we work through a hundred years of legacy description from home, we are encountering many interesting things. We recently converted from PDF the Elsie Worthington Clews Parsons collection (MARC view: https://clio.columbia.edu/catalog/4079199/librarian_view). There is a lot of import

Re: [Archivesspace_Users_Group] Duplicated fields in resources bug?

gital objects, or if this has > been isolated to resource records. > > Mark > > > > -- > *From:* archivesspace_users_group-boun...@lyralists.lyrasis.org < > archivesspace_users_group-boun...@lyralists.lyrasis.org> on behalf of > Kevin W. Schlott

Re: [Archivesspace_Users_Group] Resource Creation Statistics - Any ideas?

Hi Daniel, We built a report that includes, among other things, created/modified date/user for all resources. We also include some other info that's useful for us, such as external links, user defined fields, and collection management data. Post-lockdown, we also added scopenote and bionote info

Re: [Archivesspace_Users_Group] Checking for Broken URLs in Resources

Hi Corey, Earlier this year we did something similar. We started by extracting all xlink:href from the EAD corpus using xslt. (EAD is our go-to data source since we always have a constantly updated set, as we use them to automatically publish our finding aids.) We did not do an additional regex se

Re: [Archivesspace_Users_Group] Archival object batch import, excel sheet, URI ID

Just a guess, but I think you want the resource URI (14), not the archival object URI. On Wed, Aug 4, 2021 at 10:39 AM Molly Seegers < molly.seeg...@brooklynmuseum.org> wrote: > Posting this question on behalf of the Archives’ Summer Intern, Aida > Garrido. > > > > Hello, > > > > I'm testing the

[Archivesspace_Users_Group] Job posting: Special Collections Analyst, Columbia University Libraries

Dear AS Users, Please see below for an open position at Columbia University. This person will work extensively with our ArchivesSpace infrastructure. I work closely with the position (although it's not in the same reporting line) and I'd be happy to talk to anyone who is interested. This is a g

[Archivesspace_Users_Group] Metadata Standards AS Online Forum presentation - call for feedback

Dear ArchivesSpace community, The Metadata Standards subgroup of the Technical Advisory Committee will be presenting at the ArchivesSpace Online Forum

Re: [Archivesspace_Users_Group] User Defined Fields use cases

Hi Bri, On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that c

Re: [Archivesspace_Users_Group] Metadata Standards AS Online Forum presentation - call for feedback

would be welcome! You may also offer your thoughts during the session.We hope to see many of you at the online forum on Tuesday, March 22 at 9 am Eastern time. Kevin On Wed, Feb 23, 2022 at 4:04 PM Kevin W. Schlottmann wrote: > Dear ArchivesSpace community, > > The Metadata Standards su

Re: [Archivesspace_Users_Group] Books in the Archives

Hi VivianLea, We will often use AS to provide access to books in our archival collections. The guiding principle is whether the books are in our collection because they are individual book-like objects (and thus should be cataloged individually) or if their value is in their being aggregated ma

[Archivesspace_Users_Group] Use of ArchivesSpace EAC-CPF importer/exporter

Dear ArchivesSpace community, Do you use the ArchivesSpace EAC-CPF importer or exporter? If so, the Metadata Standards subcommittee of the Technical Advisory Council would like to hear from you. We are reviewing the newly released version of EAC-CPF, 2.0, as it relates to ArchivesSpace, and our f

Re: [Archivesspace_Users_Group] Use of ArchivesSpace EAC-CPF importer/exporter

Dear ArchivesSpace community, I'm sending this as a reminder. Do you use ArchivesSpace EAC-CPF importer or exporter? If so, the Metadata Standards subcommittee of the Technical Advisory Council would like to hear from you. Best, Kevin On Mon, Sep 12, 2022 at 10:30 AM Kevin W. Schlot