Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

2022-08-04 Thread Andrew Morrison 

There is an open issue for this:


https://archivesspace.atlassian.net/browse/ANW-1339


It would probably be helpful to detail your use-case there (e.g. do you 
have different rulesets in Primo for each repository in ArchivesSpace?)



Andrew.




On 03/08/2022 16:51, Angela Kroeger wrote:
Thank you, Andrew and Andy, for the additional information about how 
ArchivesSpace presents suppressed and deleted records. It seems that 
part of the issue is on the ArchivesSpace side and part of it is on 
the Primo VE side.


Based on advice I got on the Alma-L list, I deleted all ArchivesSpace 
records from Primo VE, then reloaded from scratch. The new load didn't 
include the suppressed records, so that resolved that particular 
issue. (This is a manual process that I will need to do periodically.)


However, the process of discovering this solution led me to a much 
bigger problem.


A colleague at another institution in my consortium was told they 
couldn't load their ArchivesSpace records into Primo VE because they 
don't have their own ArchivesSpace instance. I went into our shared 
ArchivesSpace instance and changed repositories to see this other 
institution's OAI-PMH settings, and was surprised/horrified to see 
that the settings I had believed were specific to our repository are 
in fact global settings. So the repository set I created for my 
institution blocks other members of the consortium from loading their 
ArchivesSpace repositories into Primo VE, and if anyone changes the 
repository set to work with their records, it will break my 
institution's loads.


I'm afraid the answer will be no, but I'll ask anyway:

Is there any way to create more than one repository set in the 
ArchivesSpace OAI-PMH settings? Looking at it, all I can see is 
"Update OAI-PMH Settings" which would wipe out the previous set.


Why is "repository set" a global setting and not down in the "per 
repository" settings?


Thank you!

--Angela

*Angela Kroeger*
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu 
They | Them | Their


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Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

2022-08-02 Thread Andy Boze 
We treated this as an ArchivesSpace bug. According tp openarchives.org, 
"If a record is no longer available then it is said to be deleted." 
ArchivesSpace only indicates that a record is deleted when it is 
actually deleted from the database, not when it becomes suppressed 
(contrary to what we believe it should).


We use Primo BackOffice, so I'm not familiar with VE. For our harvest, 
we do a regular harvest twice daily, then once a week we run a Cleanup 
(Delete DS and ReLoad) pipe, which effectively removes records that are 
no longer in the ASpace OAI data stream, even without having an explicit 
"delete" record.


Andy

On 8/2/2022 6:42 AM, Andrew Morrison wrote:
 From my experience with Primo in a previous job, despite its many 
flaws, it is unlikely to be the cause here.



There is an open issue with ArchivesSpace which may be relevant:


https://archivesspace.atlassian.net/browse/ANW-1301


Especially the comment I've just added.


I have no experience with Archive-It, but it declares only "transient" 
(i.e. partial or inconsistent) support for deletions:



https://archive-it.org/oai?verb=Identify


Whereas ArchivesSpace declares "persistent" (i.e. full) support:


https://test.archivesspace.org/oai?verb=Identify


As suppressing/unpublishing records is distinct from deletion, 
technically it is correct. But it is probably contrary to your 
expectations, hence the solution (delete from Primo or get Ex Libris to 
do it if you cannot) may be the same.



Andrew.




On 01/08/2022 19:14, Angela Kroeger wrote:
Thank you for the information, Sarah. Narrowing the issue down to the 
Primo side is very helpful.


I'll ask on the Alma-L list to see if anyone has found a way to handle 
this themselves, and if not, I'll open a support ticket with Ex Libris.


--Angela

*Angela Kroeger*
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu <mailto:akroe...@unomaha.edu>
They | Them | Their



*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Newhouse, Sarah 

*Sent:* Monday, August 1, 2022 9:19 AM
*To:* Archivesspace Users Group 

*Subject:* Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace 
records in OAI-PMH

Non-NU Email


Hi Angela,

At my previous job we had a similar problem with Archive-It OAI 
imports into PrimoVE. We had to go ask ExLibris to remove the records 
from Primo as this was something we couldn’t do ourselves (!). I don’t 
remember the details, as our cataloging librarian handled it, but I 
think you should start with the assumption that this is a PrimoVE issue.


__

Sarah Newhouse /(she, her, hers)/
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

*Science History Institute *
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn 
<https://urldefense.com/v3/__https://www.sciencehistory.org/learn__;!!PvXuogZ4sRB2p-tU!GryIw5n34sdnf-cdQaXeNgPCDvJAJJLlYcrEz2_MydtV65TnCNqxg2ShAvyM_zDUtqzUfG6dippIRXRUZPcNxHWCSCE$>


*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 *On Behalf 
Of *Angela Kroeger

*Sent:* Monday, August 1, 2022 10:09 AM
*To:* ArchivesSpace Users Group 

*Subject:* [Archivesspace_Users_Group] Suppressed ArchivesSpace 
records in OAI-PMH


I'm not sure if this is an ArchivesSpace issue or an Alma/Primo issue. 
I'm starting with ArchivesSpace.


We have a hosted ArchivesSpace instance, with one repository set up to 
expose resource records via OAI-PMH. On the other end, we have an Alma 
discovery import profile set up to load these records into Primo VE. 
(The records are only being loaded and displayed in the Primo VE 
discovery layer; they are not being loaded into the Alma catalog.) 
This has been running smoothly for many months.


Our new problem (or more likely an old problem that we never had the 
opportunity to notice before) is that resource records that have been 
unpublished and suppressed in ArchivesSpace are still showing up in 
Primo VE.


I've looked at both the OAI-PMH settings in ArchivesSpace and the 
discovery import profile in Alma/Primo, and I can't see any setting to 
toggle inclusion/exclusion of suppressed records.


How can I prevent suppressed ArchivesSpace records from being exposed 
for OAI-PMH harvesting?


Or is the problem on the Primo VE side, with it failing to remove 
suppressed records?


Thank you!

--Angela

*Angela Kroeger*

Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@u

Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

2022-08-02 Thread Andrew Morrison 
From my experience with Primo in a previous job, despite its many 
flaws, it is unlikely to be the cause here.



There is an open issue with ArchivesSpace which may be relevant:


https://archivesspace.atlassian.net/browse/ANW-1301


Especially the comment I've just added.


I have no experience with Archive-It, but it declares only "transient" 
(i.e. partial or inconsistent) support for deletions:



https://archive-it.org/oai?verb=Identify


Whereas ArchivesSpace declares "persistent" (i.e. full) support:


https://test.archivesspace.org/oai?verb=Identify


As suppressing/unpublishing records is distinct from deletion, 
technically it is correct. But it is probably contrary to your 
expectations, hence the solution (delete from Primo or get Ex Libris to 
do it if you cannot) may be the same.



Andrew.




On 01/08/2022 19:14, Angela Kroeger wrote:
Thank you for the information, Sarah. Narrowing the issue down to the 
Primo side is very helpful.


I'll ask on the Alma-L list to see if anyone has found a way to handle 
this themselves, and if not, I'll open a support ticket with Ex Libris.


--Angela

*Angela Kroeger*
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu <mailto:akroe...@unomaha.edu>
They | Them | Their



*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 on behalf of 
Newhouse, Sarah 

*Sent:* Monday, August 1, 2022 9:19 AM
*To:* Archivesspace Users Group 

*Subject:* Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace 
records in OAI-PMH

Non-NU Email


Hi Angela,

At my previous job we had a similar problem with Archive-It OAI 
imports into PrimoVE. We had to go ask ExLibris to remove the records 
from Primo as this was something we couldn’t do ourselves (!). I don’t 
remember the details, as our cataloging librarian handled it, but I 
think you should start with the assumption that this is a PrimoVE issue.


__

Sarah Newhouse /(she, her, hers)/
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

*Science History Institute *
Chemistry • Engineering • Life Sciences
315 Chestnut Street • Philadelphia, PA 19106 • U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn 
<https://urldefense.com/v3/__https://www.sciencehistory.org/learn__;!!PvXuogZ4sRB2p-tU!GryIw5n34sdnf-cdQaXeNgPCDvJAJJLlYcrEz2_MydtV65TnCNqxg2ShAvyM_zDUtqzUfG6dippIRXRUZPcNxHWCSCE$>


*From:* archivesspace_users_group-boun...@lyralists.lyrasis.org 
 *On Behalf 
Of *Angela Kroeger

*Sent:* Monday, August 1, 2022 10:09 AM
*To:* ArchivesSpace Users Group 

*Subject:* [Archivesspace_Users_Group] Suppressed ArchivesSpace 
records in OAI-PMH


I'm not sure if this is an ArchivesSpace issue or an Alma/Primo issue. 
I'm starting with ArchivesSpace.


We have a hosted ArchivesSpace instance, with one repository set up to 
expose resource records via OAI-PMH. On the other end, we have an Alma 
discovery import profile set up to load these records into Primo VE. 
(The records are only being loaded and displayed in the Primo VE 
discovery layer; they are not being loaded into the Alma catalog.) 
This has been running smoothly for many months.


Our new problem (or more likely an old problem that we never had the 
opportunity to notice before) is that resource records that have been 
unpublished and suppressed in ArchivesSpace are still showing up in 
Primo VE.


I've looked at both the OAI-PMH settings in ArchivesSpace and the 
discovery import profile in Alma/Primo, and I can't see any setting to 
toggle inclusion/exclusion of suppressed records.


How can I prevent suppressed ArchivesSpace records from being exposed 
for OAI-PMH harvesting?


Or is the problem on the Primo VE side, with it failing to remove 
suppressed records?


Thank you!

--Angela

*Angela Kroeger*

Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu <mailto:akroe...@unomaha.edu>
They | Them | Their


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Re: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

2022-08-01 Thread Newhouse, Sarah 
Hi Angela,

At my previous job we had a similar problem with Archive-It OAI imports into 
PrimoVE. We had to go ask ExLibris to remove the records from Primo as this was 
something we couldn't do ourselves (!). I don't remember the details, as our 
cataloging librarian handled it, but I think you should start with the 
assumption that this is a PrimoVE issue.


__

Sarah Newhouse   (she, her, hers)
Digital Preservation Archivist
Othmer Library of Chemical History
t. +1.215.873.8249

Science History Institute
Chemistry * Engineering * Life Sciences
315 Chestnut Street * Philadelphia, PA 19106 * U.S.A.
Learn about the scientific discoveries that changed our world at 
sciencehistory.org/learn
From: archivesspace_users_group-boun...@lyralists.lyrasis.org 
 On Behalf Of Angela 
Kroeger
Sent: Monday, August 1, 2022 10:09 AM
To: ArchivesSpace Users Group 
Subject: [Archivesspace_Users_Group] Suppressed ArchivesSpace records in OAI-PMH

I'm not sure if this is an ArchivesSpace issue or an Alma/Primo issue. I'm 
starting with ArchivesSpace.

We have a hosted ArchivesSpace instance, with one repository set up to expose 
resource records via OAI-PMH. On the other end, we have an Alma discovery 
import profile set up to load these records into Primo VE. (The records are 
only being loaded and displayed in the Primo VE discovery layer; they are not 
being loaded into the Alma catalog.) This has been running smoothly for many 
months.

Our new problem (or more likely an old problem that we never had the 
opportunity to notice before) is that resource records that have been 
unpublished and suppressed in ArchivesSpace are still showing up in Primo VE.

I've looked at both the OAI-PMH settings in ArchivesSpace and the discovery 
import profile in Alma/Primo, and I can't see any setting to toggle 
inclusion/exclusion of suppressed records.

How can I prevent suppressed ArchivesSpace records from being exposed for 
OAI-PMH harvesting?

Or is the problem on the Primo VE side, with it failing to remove suppressed 
records?

Thank you!

--Angela

Angela Kroeger
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroe...@unomaha.edu
They | Them | Their

[cid:image001.png@01D8A590.295D3E80]
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